July 16, 2025 Regular Meeting

Special Meeting Minutes

Call to Order

President Stephanie Guerrero called the special meeting to order at 5:39 p.m.  Board members present were: Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. Absent: Jessica Browning, Lori Campbell, and Jeff Stahl.

Administration

Also present: Superintendent Jonathan Field.

Press Policy Update 118

Josh Hilbert moved and Matt Wood seconded the motion to adopt Press Policy update 118 as presented. Roll call vote: Ayes-Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Adjournment

Martha Leeper moved and Stephanie Guerrero seconded the motion that the meeting be adjourned at 5:42 p.m.  All voted in favor. Motion carried.

Regular Meeting Minutes

Call to Order

President Stephanie Guerrero called the July meeting to order at 6:05 p.m.  Board members present were: Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. Absent: Jeff Stahl.

Administration

Also present: Superintendent Jonathan Field.

Pledge to the Flag

Dr. Field led the group in the Pledge of Allegiance.

Visitors

Stephanie Guerrero welcomed the visitors.  Visitors present were: Gretchen Cromwell.

Closed Session

Matt Wood moved and Lori Campbell seconded the motion to enter closed session for the reasons stated on the agenda at 6:01 p.m. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Closed Session Adjournment

Jessica Browning moved and Josh Hilbert seconded the motion to re-enter open session at 6:06 p.m. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Closed Session Minutes

Jessica Browning moved and Martha Leeper seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Resignation

Matt Wood moved and Stephanie Guerrero seconded the motion to accept the resignation of Kara Berry as a Head middle school volleyball coach effective immediately. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Resignation

Josh Hilbert moved and Lori Campbell seconded the motion to accept the resignation of Erin Hargrove as a High School Color Guard Coach effective immediately. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Employment

Josh Hilbert moved and Lori Campbell seconded the motion to employ Braden Summer as a volunteer assistant football coach effective immediately. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Consent Agenda

Josh Hilbert moved and Jessica Browning seconded the motion to approve the consent agenda as presented. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

IASB Update

President Guerrero presented an IASB Update to the Board.

Superintendent’s Report

Dr. Field discussed the following items with the Board:

• FOIA Requests

• Tentative FY 2025-2026 District Budget

• Facilities Update

SVEA MOU

Matt Wood moved and Lori Campbell seconded the motion to accept the Cross Country memorandum of understanding with the SVEA as written. President Guerrero presented an IASB Update to the Board.

Parking Lot Repair

Josh Hilbert moved and Lori Campbell seconded the motion to award the bid for the Illiopolis campus parking lot repair to Dunn Company for a cost not to exceed $71,103.  Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Tentative District Budget

Matt Wood moved and Stephanie Guerrero seconded the motion to approve the tentative district budget for the FY 2025-2026 school year. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

District Budget Hearing

Jessica Browning moved and Josh Hilbert seconded the motion to set the hearing for the FY 2025-2026 school district budget as part of the regular board meeting on September 17, 2025 at 6:00 p.m. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Closed Session Minutes

Lori Campbell moved and Martha Leeper seconded the motion to keep the closed session minutes from January 2025 to June 2025 closed. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

Cross Country

Jessica Browning moved and Matt Wood seconded the motion to allow the MS and HS Cross Country teams to compete in Terre Haute, IN on October 3-4, 2025. Roll call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, and Matt Wood. All voted in favor.  Motion carried.

International Tractor

Matt Wood moved and Lori Campbell seconded the motion to approve selling the old International tractor through a sealed bid process. All voted in favor.  Motion carried.

The Sentinel

The motion to approve renewing the Sentinel subscription for 2025-2026 was tabled.

SVYL Donation

Discussion of a donation for SVYL new basketball jerseys concluded without a motion.

The next Regular Meeting is scheduled for August 20, 2025 at 6 p.m.

Adjournment

Josh Hilbert moved and Matt Wood seconded the motion that the meeting be adjourned at 7:04 p.m.  All voted in favor. Motion carried.

Press Policy Meeting Agenda

1. Call to Order

2. Roll Call

3. Press Policy Update 118 Adoption

4. Adjournment

Regular Meeting Agenda

1. Call to Order

2. Roll Call

3. Pledge to the Flag

4. Recognition of Visitors

5. Closed Session

6. Personnel

   1. Resignations

      1. Head Middle School Volleyball Coach

      2. Volunteer High School Color Guard Coach

   2. Employment

      1. Volunteer Assistant Football Coach

7. Consent Agenda

   1. Approval of minutes

   2. Payment of bills

   3. Cafeteria report

   4. Treasurer’s report

8. IASB Report — President Guerrero

9. Building Reports — Principals

10. Superintendent’s Report

    1. FOIA Requests

    2. Tentative FY 2025-2026 District Budget

    3. Facilities Update

11. New Business

    1. Consider cross country stipend MOA with SVEA

    2. Award bid for parking lot repair

    3. Approval of the tentative FY26 district budget

    4. Set FY26 district budget hearing

    5. Consider the status of the closed session minutes from January 2025 through June 2025 as permitted by law

    6. Cross country meet in Terre Haute, IN

    7. International Tractor sealed bids

    8. Sentinel subscription renewal

    9. Consider the discontinuation of 8th grade promotion (discussion only)

    10. Consider donation for SVYL basketball jerseys

12. The next regular meeting is scheduled for August 20, 2025 at 6:00 PM

13. Adjournment