May 8, 2019 Regular Meeting

Call to Order

President Stephanie Guerrero called the May meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Jeff Stahl, and Cynthia Ervin. Absent: James Kent.

Administration

Also present: Superintendent Bob Meadows, SVP Principal Bethany Wellbaum, SVIS/MS Principal Brian Britton, and SVHS Principal Jonathan Field.

Pledge to the Flag

Mr. Britton led the group in the Pledge of Allegiance.

Visitors

President Stephanie Guerrero recognized the visitors.  Visitors present were: Cameron Calhoun, Rachel Manion, Dakota Floyd, and Connor Fryman.

Boys Basketball

Cameron Calhoun, Connor Fryman, and Dakota Floyd addressed the Board concerning the SV Boys Basketball team.

Executive Session

Jeff Stahl moved and Erech Pierson seconded the motion to enter closed session at 6:08 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, and Jeff Stahl.  All voted in favor. Motion carried.

James Kent entered the meeting at 6:12 p.m.

Closed Session Adjournment

Jeff Stahl moved and James Kent seconded the motion to re-enter open session at 6:49 p.m.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Closed Session Minutes

Cynthia Ervin moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Employment

Glenda Weldy moved and Martha Leeper seconded the motion to employ Alexa Jones as a HS English Teacher for the 2019-20 school year. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Employment

Erech Pierson moved and James Kent seconded the motion to employ the summer help as listed: Custodians @ 5.5 hours per day: Caleb Rutherford, Dalton Trusner. Paint crew @ 5.5 hours per day: Mary Hamm, Trescia Wiesner. Grounds crew @ 5.5 hours per day: Michael Lee, James Marksberry. Unit Office Assistant @ 12 hours per week: Beth Stacey.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Resignation

Jeff Stahl moved and Erech Pierson seconded the motion to accept the resignation of Jarred Leeper as a 2nd grade teacher effective at the end of the 2018-19 school year. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Curriculum Director’s Report

Mr. Britton addressed the Board with an Intermediate Building Update.

Ms. Wellbaum discussed the ADM Cares Grant with the Board.

Superintendent’s Report

Mr. Meadows updated the Board on the Food Service bid.

Mr. Meadows discussed the south wing roof replacement at the High School campus.

Mr. Meadows reviewed the summer work items with the Board.

Mr. Meadows updated the Board on the projected enrollments for the 19-20 school year.

Consent Agenda

Martha Leeper moved and Glenda Weldy seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Amended Budget

Erech Pierson moved and Martha Leeper seconded the motion to accept the tentative amended 2018-2019 budget as presented. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Amended Budget Hearing

Martha Leeper moved and Jeff Stahl seconded the motion to set the hearing as part of the regular board meeting on June 19, 2019. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Auditors

Cynthia Ervin moved and Glenda Weldy seconded the motion to hire Floyd and Associates as our auditors for the 2019-20 school year at a cost not to exceed $9,300.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Emergency Repair Resolution

Jeff Stahl moved and James Kent seconded the motion to adopt the resolution for emergency repair as presented. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

WHEREAS, the Board of Education of Sangamon Valley Community Unit School District No. 9, County of Macon, State of Illinois ("District"), has the responsibility to manage and operate the schools of the School District; and

WHEREAS, the staff of the School District has recently been made aware of significant and increased water penetration and leakage to the High School roof in two locations which is causing further damage to the interior of the building and creating a potential safety hazard for students and staff; and

WHEREAS, the immediate repair of the school building is necessa1y to ensure a safe and healthy educational environment for our students; and

WHEREAS, the damage to the building and threat to student safety, if not immediately repaired, constitutes an emergency, which must be immediately addressed in order to ensure that said facility is available for continued educational use; and

WHEREAS, the School Code exempts contracts from public bidding requirements where funds are expended in an emergency and such emergency expenditure is approved by 3/4 of the members of the board of education (105 ILCS 5/10-20.21).

NOW, THEREFORE, Be It Resolved by the Board of Education of Sangamon Valley Community Unit School District No. 9, County of Macon, State of Illinois, as follows:

Section I: The preamble recitals of this Resolution are adopted and incorporated herein by this reference and found to be true and accurate statements.

Section 2: The Board deems it advisable, necessary, and in the best interests of this

School District to effectuate the repair of building damage on an emergency basis, pursuant to Section 10-20.21 of the School Code, without undertaking the public bidding process which would otherwise be required.

Section 3: That the Superintendent of the School District is hereby authorized and directed to take all necessary and proper actions, including the selection of a contractor and execution of a contract, to effectuate the repair of damage to a school building roof and the Superintendent is further authorized to apply for and execute all necessary documents to apply for the use of Health Life Safety Funds for this project, if he deems necessary.

Section 4: That this resolution shall be in full force and effect immediately and forthwith upon its passage by 3/4 of the entire Board membership.

Roof Replacement

Glenda Weldy moved and James Kent seconded the motion to award the bid to replace the roof on the south wing of the High School to Sentry Roofing for the amount of $59,770.  This amount includes the extended 20 year warranty. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

MS Gym Floor Repair

Erech Pierson moved and Martha Leeper seconded the motion to award the bid to repair the MS gym floor to Central Supply Co. for $16,750.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Summer Work

Cynthia Ervin moved and Erech Pierson seconded the motion to approve the list of summer work items as presented excluding the tuck pointing at the High School.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

IASB Conference

Jeff Stahl moved and Martha Leeper seconded the motion to approve the board to attend the Annual IASB Conference on November 22-24, 2019. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Block Party

Glenda Weldy moved and Erech Pierson seconded the motion to allow the Tabernacle Baptist Church to host a block party on the grounds at the Primary building on May 29, 2019.  All voted in favor. Motion carried.

Special Board meeting on June 4, 2019 at 5:30 p.m.

Next regular meeting is scheduled for June 19, 2019 at 6 p.m.

Adjournment

Jeff Stahl moved and Erech Pierson seconded the motion that the meeting be adjourned at 8:04 p.m.  All voted in favor. Motion carried.