June 20, 2018 Regular Meeting

CALL TO ORDER
President Stephanie Guerrero called the Amended Budget Hearing to order at 6:00 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  Absent: Erech Pierson.

HEARING ON AMENDED 2016-2017 SCHOOL DISTRICT BUDGET
Glenda Weldy moved and Jeff Stahl seconded the motion to open the hearing on the amended 2017-2018 school district budget.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried. 

Jeff Stahl moved and Cynthia Ervin seconded the motion to close the hearing on the amended 2017-2018 school district budget. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

HEARING ADJOURNED
Martha Leeper moved and Glenda Weldy seconded that the hearing being adjourned at 6:02 p.m. All voted in favor. Motion carried.   

CALL TO ORDER
President Stephanie Guerrero called the June meeting to order at
6:03 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  Absent: Erech Pierson
  
ADMINISTRATION
Also present: Superintendent Bob Meadows, Sangamon Valley West Principal Brian Britton, and Sangamon Valley High School principal Jonathan Field. 


PLEDGE TO THE FLAG
Mr. Britton led the group in the Pledge of Allegiance.

VISITORS
President Guerrero recognized and welcomed the visitors.  Visitors present were: Lee Rupnik and Greg Higby.  

CONSENT AGENDA
Martha Leeper moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

SUPERINTENDENT’S REPORT
Mr. Lee Rupnik presented to the Board information on Property/Casualty, Student Accident, and Worker’s Compensation Insurance for the district.

Mr. Field and Mr. Britton presented to the Board proposed changes to the Student Handbook for their respective buildings. 

Mr. Meadows updated the Board on the status of the Greenhouse project underway at the SVHS campus.


Mr. Meadows reviewed with the Board the Sangamon County Retailers’ and Service Occupation Tax (1% Sales Tax). 

Mr. Meadows discussed with the Board the Joint Annual Conference to be held in November, 2018.

Mr. Meadows updated the Board on the Harristown TIF project. 


AMENDED BUDGET
Martha Leeper moved and Cynthia Ervin approved the motion to accept the amended 2017-18 budget as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

DISTRICT INSURANCE
Jeff Stahl moved and James Kent seconded the motion to award Liberty Mutual Insurance the property/casualty and umbrella coverages and K&K the student accident coverage for the 2018-2019 school year at a total cost of $97,141. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

DISTRICT INSURANCE
James Kent moved and Martha Leeper seconded the motion to award the worker’s compensation insurance coverage to The Zenith for the 2018-2019 school year at a total cost of $47,700. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

WORKING CASH FUND
Glenda Weldy moved and Cynthia Ervin seconded the motion to authorize a loan from the working cash fund to any fund necessary to ensure a positive cash balance at the close of the fiscal year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

PREVAILING WAGE RESOLUTION
James Kent moved and Glenda Weldy seconded the motion to adopt the Prevailing Wage Resolution.  All voted in favor.  Motion carried.

TRANSPORTATION SAFETY HAZARD
Martha Leeper moved and Cynthia Ervin seconded the motion to approve the resolution for student transportation safety hazard. All voted in favor. Motion carried.

STUDENT HANDBOOK
Jeff Stahl moved and James Kent seconded the motion to approve the primary and intermediate handbooks for the 2018-2019 school year.  All voted in favor. Motion carried.

STUDENT HANDBOOK
Cynthia Ervin moved and Martha Leeper seconded the motion to approve the changes to the middle school student handbook for the 2018-2019 school year.  All voted in favor.  Motion carried.

STUDENT HANDBOOK
Glenda Weldy moved and Cynthia Ervin seconded the motion to approve the changes to the high school handbook for the 2018-2019 school year. All voted in favor. Motion carried.

HS SIDEWALK REPLACEMENT
Jeff Stahl moved and Martha Leeper seconded the motion to award the HS sidewalk replacement bid to Hutchins Excavation for the amount of $61,800. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

MS SIDEWALK REPLACEMENT
Jeff Stahl moved and Glenda Weldy seconded the motion to award the MS sidewalk replacement bid to Hutchins Excavation for the amount of $35,400.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

BOARD MEETING SCHEDULE
Cynthia Ervin moved and James Kent seconded the motion to approve the 2018-2019 Board Meeting Schedule as presented. All voted in favor. Motion carried.

SANGAMON COUNTY SALES TAX
Martha Leeper moved and Glenda Weldy seconded the motion to adopt the Resolution directing the Regional Superintendent of Schools for the County of Sangamon, Illinois, to certify to the County Clerk of said County the question of imposing a retailers’ occupation tax and a service occupation tax to be used exclusively for school facility purposes for submission to the electors of said County at the general election to be held on November 6, 2018. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

EXECUTIVE SESSION
James Kent moved and Jeff Stahl seconded the motion to enter closed session at 6:55 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

CLOSED SESSION ADJOURNMENT
James Kent moved and Jeff Stahl seconded the motion to reenter open session at 7:37 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

CLOSED SESSION MINUTES
Jeff Stahl moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

REINSTATEMENT OF STUDENT
Having met the conditions outlined during a Special Board Meeting on March 1, 2018, James Kent moved, and Jeff Stahl seconded the motion to reinstate Student #2018-1 effective immediately for the 2018-2019 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

RESIGNATION
Martha Leeper moved and James Kent seconded the motion to accept the resignation of Janell Magnusson as elementary and middle school music teacher. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

RESIGNATION
Glenda Weldy moved and Jeff Stahl seconded the motion to accept the resignation of Dave Fleming as middle school track coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

RESIGNATION
James Kent moved and Martha Leeper seconded the motion to accept the resignation of Heather Hutchins as an at-will custodian effective July 6, 2018. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

EMPLOYMENT
Cynthia Ervin moved and Glenda Weldy seconded the motion to employ Greg Higby as HS Mathematics Teacher for the 2018-2019 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

FMLA REQUEST
Martha Leeper moved and Cynthia Ervin seconded the motion to approve the FMLA request of Jessica Whightsil to begin approximately August 13, 2018 and end on September 25, 2018. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

EDUCATIONAL SUPPORT STAFF SALARY SCHEDULE
James Kent moved and Glenda Weldy seconded the motion to approve the educational support staff salary schedule for the 2018-2019 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, James Kent, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Next Regular Meeting is scheduled for July 18, 2018 at 6 p.m. in the SVHS Board Room.

ADJOURNMENT
Jeff Stahl moved and Martha Leeper seconded the motion that the meeting be adjourned at 7:43p.m.  All voted in favor. Motion carried.