February 21, 2018 Regular Meeting

Call to Order

President Stephanie Guerrero called the February meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. Absent: Cynthia Ervin.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley West Principal Brian Britton and Sangamon Valley High School Principal Jonathan Field.

Pledge to the Flag

Mr. Field led the group in the Pledge of Allegiance.

Visitors

President Stephanie Guerrero recognized and welcomed the visitors.  Visitors present were: Amy Day, Linda Thompson, Peggy Musgrove, Jennifer Tate, and Heather Puckett.

Cynthia Ervin entered the meeting at 6:01 p.m.

Consent Agenda

Jeff Stahl moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Superintendent's Report

Mr. Meadows requested permission from the Board to seek bids for Food Service Management.  Amy Day addressed the Board regarding the current Food Service program for the district.

Food Service Bid

Martha Leeper moved and Erech Pierson seconded the motion to approve the Invitation for Bid for Food Management Services. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Mr. Meadows updated the Board on staffing needs for the 2018-2019 school year.

Mr. Meadows informed the Board of the status of the Board Policy Manual update.

Village of Harristown

Cynthia Ervin moved and James Kent seconded the motion to allow the Village of Harristown to use the east campus for a 1st Responder Appreciation Day on May 19, 2018. All voted in favor.  Motion carried.

Village of Harristown

Jeff Stahl moved and Glenda Weldy seconded the motion to allow the Village of Harristown to use the east campus for their annual 4th of July Celebration on June 30, 2018. All voted in favor.  Motion carried.

School Calendar

Martha Leeper moved and Erech Pierson seconded the motion to approve the 2018-2019 school calendar. All voted in favor. Motion carried.

MS Promotion

Cynthia Ervin moved and Erech Pierson seconded the motion to set the date for MS Promotion on Thursday, May 17, 2018 at 7 p.m.  All voted in favor. Motion carried.

HS Graduation

James Kent moved and Glenda Weldy seconded the motion to set the date for HS Graduation on Friday, May 18, 2018 at 7 p.m.  All voted in favor. Motion carried.

Executive Session

Erech Pierson moved and James Kent seconded the motion to enter closed session at 6:38 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Closed Session Adjournment

Cynthia Ervin moved and Erech Pierson seconded the motion to re-enter open session at 9:16 p.m. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Closed Session Minutes

James Kent moved and Glenda Weldy seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Jeff Stahl moved and Cynthia Ervin seconded the motion to employ Brenda Bailey as a Benefited Bus Driver.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Erech Pierson moved and Cynthia Ervin seconded the motion to accept the resignation of Laura Allen as High School Math Teacher effective at the end of the 2017-2018 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the resignation of Jessica Williams as Middle School Special Education Teacher effective at the end of the 2017-2018 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

James Kent moved and Erech Pierson seconded the motion to accept the resignation of John Gulick as a benefited bus driver effective immediately. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

FMLA Request

Martha Leeper moved and James Kent seconded the motion to grant leave to Heather Kuethe under the Family Medical Leave Act beginning approximately on April 30, 2018 through the end of the 2017-2018 school year.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Superintendent Contract

Erech Pierson moved and Jeff Stahl seconded the motion to enter into a successor contract with Bob Meadows as Superintendent for the Sangamon Valley School District through the 2020-2021 school year including a 3% salary increase for year one and any increase for years two and three to be decided at a later date. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Adjournment

Jeff Stahl moved and Cynthia Ervin seconded the motion that the meeting be adjourned at 9:20 p.m.  All voted in favor.  Motion carried.

 

Next regular meeting is scheduled for Wednesday, March 21, 2018 at 6:00 p.m.