December 19, 2018 Regular Meeting

Call to Order

President Stephanie Guerrero called the December meeting to order at 6:28 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley Primary Principal Bethany Wellbaum, Sangamon Valley Intermediate and Middle School Principal Brian Britton, and Sangamon Valley High School principal Jonathan Field.

Pledge to the Flag

Mr. Field led the group in the Pledge of Allegiance.

Recognition of Visitors

Mr. John Gorecki was joined by members of the 6th grade band (Josh Bryan, Sierra Hadley, Teagan Impson, Grant Moran, and Taylor Slifer) to play “Frosty the Snowman” for the Board.

Ted Kapper requested permission from the Board to organize a SV Clay Trap shooting team for grades 6-12.  The Board advised Mr. Kapper to make signup sheets and flyers available to the High School and Middle School offices to gauge interest in this activity among the district’s students and families. Further consideration will be given during the January board meeting.

Rian Flexter discussed options for district transportation.

Executive Session

Jeff Stahl moved and Cynthia Ervin seconded the motion to enter closed session at 6:51 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Adjournment

Erech Pierson moved and Glenda Weldy seconded the motion to re-enter open session at 7:07 p.m.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Minutes

Cynthia Ervin moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Resignation

Jeff Stahl moved and James Kent seconded the motion to accept the resignation of Peg Musgrove as Head Cook. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Glenda Weldy seconded the motion to employ Peg Musgrove as an at-will, SV Intermediate School Secretary. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Employment

Martha Leeper moved and James Kent seconded the motion to hire Holly Russell as an at-will, 5.75 hour cook at the HS. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Martha Leeper seconded the motion to employ Carol Stacey as Assistant MS Volleyball Coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

FMLA

Jeff Stahl moved and James Kent seconded the motion to approve the FMLA request of Paxton Acree to begin on approximately May 13, 2019. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Consent Agenda

Martha Leeper moved and Erech Pierson seconded the motion to approve the consent agenda as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Superintendent’s Report

Mr. Meadows updated the Board on the repairs needed to the Gym floor at SVMS and the Senior Hall floor at SVHS.

Mr. Meadows discussed the kitchen updates that will be completed over Winter break at the MS and HS using $34,000 received from the Ameren Kitchen Equipment Upgrade grant.

Joint Annual Conference

Martha Leeper discussed with the Board on the 2018 Joint Annual Conference attended by five Board members.  Summaries of the sessions attended will be available on the SV District website.

Bus Lease

Glenda Weldy moved and Erech Pierson seconded the motion to approve the school bus lease with Midwest Transit for the 2019-2020 school year at a cost of $196,021. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Basketball Co-Op

James Kent moved and Martha Leeper seconded the motion to approve the renewal of high school girls basketball co-op with Tri-City with Tri-City as the host school for the 2019-20 and 2020-21 school years. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Track Co-Op

Erech Pierson moved and Jeff Stahl seconded the motion to approve the renewal of high school boys and girls track co-op with Tri-City with Sangamon Valley as the host school for the 2019-20 and 2020-21 school years.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Soccer Co-Op

Cynthia Ervin moved and Stephanie Guerrero seconded the motion to approve the renewal of high school boys and girls soccer co-op with Meridian with Meridian as the host school for the 2019-20 and 2020-21 school years.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

SV Youth League

Jeff Stahl moved and Martha Leeper seconded the motion to allow the Sangamon Valley Youth League to use the Old Gym and KPAC at the middle school for softball and baseball practice to begin on approximately February 5, 2019.  All voted in favor.  Motion carried.

Adjournment

Jeff Stahl moved and Martha Leeper seconded the motion that the meeting be adjourned at 7:25 p.m.  All voted in favor. Motion carried.