June 28, 2017 Regular Meeting

CALL TO ORDER

President Stephanie Guerrero called the Amended Budget Hearing to order at 7:00 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  Absent: Jeff Stahl

HEARING ON AMENDED 2016-2017 SCHOOL DISTRICT BUDGET

Erech Pierson moved and Cynthia Ervin seconded the motion to open the hearing on the amended 2016-2017 school district budget.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried. 

Cynthia Ervin moved and James Kent seconded the motion to close the hearing on the amended 2016-2017 school district budget. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

HEARING ADJOURNED

Glenda Weldy moved and Martha Leeper seconded that the hearing being adjourned at 7:06 p.m. All voted in favor. Motion carried.   

CALL TO ORDER

President Stephanie Guerrero called the June meeting to order at 7:07 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  Absent: Jeff Stahl

ADMINISTRATION

Also present: Superintendent Bob Meadows, Sangamon Valley West Principal Brian Britton, and Sangamon Valley High School principal Jonathan Field. 

PLEDGE TO THE FLAG

Mr. Britton led the group in the Pledge of Allegiance.

VISITORS

President Guerrero recognized and welcomed the visitors.  Visitors present were: Michael Oakley, Brad Centola, and Bradley Centola.  

Bradley Centola addressed the Board to seek approval to complete his Eagle Scout Project at the SVEE campus.

Michael Oakley addressed the board requesting that the athletic fee not be raised and to move school registration to a central location.

CONSENT AGENDA

Martha Leeper moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

SUPERINTENDEN'TS REPORT

Mr. Meadows congratulated the TCSV Girls Softball team for their successful season.

Mr. Field updated the Board on the proposed changes to the High School handbook that include offering the services of Illinois Virtual Schools for credit recovery and additional coursework.  

Mr. Meadows updated the Board on the proposal to replace the Middle School Promotion Ceremony with an Awards Night and Dance. 

BOARD MEETING SCHEDULE

Cynthia Ervin moved and James Kent seconded the motion to approve the revised Board Meeting schedule for FY 18.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

BOARD RESOLUTION

Martha Leeper updated the Board on the Board Resolution that was submitted and accepted by the IASB.  This resolution will be co-sponsored with New Berlin School District. 

STUDENT FEES

Erech Pierson moved and Glenda Weldy seconded the motion to approve the Student Fees as presented for the 2017-2018 school year.  All voted in favor.  Motion carried.

SVHS PARKING

Martha Leeper moved and Erech Pierson seconded the motion to approve the prep work and oil and chip work at SVHS for a total of $24,549.   Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

SVWE PARKING

Martha Leeper moved and James Kent seconded the motion to approve the prep work and oil and chip work at SVWE for a total of $24,049. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

AMENDED BUDGET

Cynthia Ervin moved and James Kent seconded the motion to accept the amended 2016-2017 budget as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

DISTRICT NEWSLETTER

The motion to approve the District Newsletter was tabled until July.

INSURANCE

James Kent moved and Erech Pierson seconded the motion to award Liberty Mutual Insurance the property/casualty and umbrella coverages and K&K the student accident coverage for the 2017-18 school year at a total cost of $92,778.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

Martha Leeper moved and Glenda Weldy seconded the motion to award the workers compensation insurance coverage to The Zenith for the 2017-18 school year at a total cost of $53,148. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried. 

WORKING CASH FUND

James Kent moved and Cynthia Ervin seconded the motion to authorize a loan from the working cash fund to any fund necessary to ensure a positive cash balance at the close of the fiscal year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

PREVAILING WAGE RESOLUTION

Cynthia Ervin moved and Martha Leeper seconded the motion to adopt the Prevailing Wage Resolution. All voted in favor.  Motion carried.

STUDENT TRANSPORTATION

Martha Leeper moved and Erech Pierson seconded the motion to approve the resolution for student transportation safety hazard.  All voted in favor. Motion carried.

SAFE SCHOOL

Glenda Weldy moved and Cynthia Ervin seconded the motion to renew the agreement with Macon-Piatt ROE for Safe School Services.  All voted in favor. Motion carried.

PURCHASE BUS

Erech Pierson moved and Martha Leeper seconded the motion to approve the purchase of a used school bus from Midwest Transit at a cost of $60,538.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

STUDENT HANDBOOK

James Kent moved and Cynthia Ervin seconded the motion to approve the elementary schools student handbook for the 2017-18 school year. Roll call vote: All voted in favor.  Motion carried.

The motion to approve the middle school student handbook for the 2017-18 school year was tabled until July. 

Cynthia Ervin moved and James Kent seconded the motion to approve the changes to the high school student handbook for the 2017-18 school year. All voted in favor.  Motion carried.

EAGLE SCOUT PROJECT

Martha Leeper moved and Erech Pierson seconded the motion to approve the Eagle Scout Project at SVEE as presented by Bradley Centola at no cost to the district.  All voted in favor.  Motion carried.

EXECUTIVE SESSION

James Kent moved and Martha Leeper seconded the motion to enter closed session at 8:06 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

CLOSED SESSION ADJOURNMENT

Cynthia Ervin moved and James Kent seconded the motion to reenter open session at 8:34 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

CLOSED SESSION MINUTES

Erech Pierson moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

RESIGNATION

Cynthia Ervin moved and Martha Leeper seconded the motion to accept the resignation of Laura Allen as high school assistant scholastic bowl coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

EMPLOYMENT

Erech Pierson moved and Martha Leeper seconded the motion to employ Carl Spath as a paid, high school assistant football coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

EMPLOYMENT

Glenda Weldy moved and James Kent seconded the motion to employ Sean Hood as a volunteer high school assistant football coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

EMPLOYMENT

Cynthia Ervin moved and James Kent seconded the motion to employ Paxton Campbell as the middle school assistant girls’ basketball coach.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

FMLA 

Martha Leeper moved and Erech Pierson seconded the motion to approve the FMLA request of Michael Lee to begin on approximately September 2, 2017 and end on September 25, 2017. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

SUPPORT STAFF SALARY

James Kent moved and Martha Leeper seconded the motion to approve the educational support staff salary schedule for the 2017-18 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried

Next Regular Meeting is scheduled for July 19, 2017 at 6 p.m. in the SVEE library.

ADJOURNMENT

Martha Leeper moved and Erech Pierson seconded the motion that the meeting be adjourned at 8:37 p.m.   All voted in favor. Motion Carried.