September 26, 2016 Regular Meeting

CALL TO ORDER

President Stephanie Guerrero called the September meeting to order at 7:00 p.m.  Board members present were: Stephanie Guerrero, Martha Leeper, Michael Oakley, Jeff Stahl, Brad Centola, and Leonard Williams.  Absent: Mike Staab

  

ADMINISTRATION

Also present: Superintendent Bob Meadows, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley Middle School Principal Cody Trigg, Sangamon Valley West Elementary Principal Brian Britton, and Sangamon Valley High School Principal Jonathan Field. 

 

PLEDGE TO THE FLAG

Mrs. Janvrin led the group in the Pledge of Allegiance. 

 

VISITORS

President Guerrero recognized and welcomed the visitors.  Visitors present were: Britney Cowan, Kennedi Knackmuhs, Georgia Miller, Amanda Lubich, Josh Hilbert, Josh Myers, Ashley Ford, Debby Hawkins, Abby Mann, Laura Allen, Kyleigh Covi, and Rebecca Armstrong.

 

OPEN HEARING ON DISTRICT BUDGET

Leonard Williams moved and Brad Centola seconded the motion to open the hearing on the 2016-2017 district budget.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried 

 

Mr. Meadows informed the Board that the 2016-2017 district budget was on display to the public for the required 30 days and asks the board to adopt the budget as presented.

 

CLOSE HEARING ON DISTRICT BUDGET

Leonard Williams moved and Jeff Stahl seconded the motion to close the hearing on the 2016-2017 district budget.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

EYE ON THE STORM

Mr. Meadows introduced Ms. Laura Allen and Mrs. Kyleigh Covi, both new teachers to the district.  Ms. Allen teaches Algebra, Geometry, and Advanced Math at Sangamon Valley High School.  Mrs. Covi is an Intervention Specialist at Sangamon Valley West Elementary.  

 

Mr. Meadows recommended the board approve the MS Chorus Trip to Six Flags in Eureka, MO.  Mr. Meadows noted that giving approval to Ms. Magnussen to make necessary arrangements now will allow for a cheaper rate and avoid conflicts with Spring activities.  He went on to mention that Board approval is required as the trip is out of state.

 

Mr. Meadows introduced teacher Britney Cowan and 2 students to discuss a potential greenhouse project.  Georgia Miller, President of SVHS FFA, addressed the board requesting permission to pursue the building of a greenhouse at Sangamon Valley High School for the benefit of students enrolled in Science and Agriculture classes.  She mentioned that this could provide students the opportunity for hands-on learning that some may not otherwise receive.  Secretary of SVHS FFA, Kennedi Knackmuhs added that a greenhouse could be a tool to market and sell products for potential fundraisers.  This will also allow for students to obtain experience in operating a small business.  Ms. Cowan stated that she is currently researching grant opportunities, specifically an Improving Your Ag Program grant for $10,000 that requires a 50% match and is due in January.  She is also going to look for local donors to help offset the cost of the project.  Stephanie Guerrero requested a formal proposal to be presented to the Board in November.

 

Debby Hawkins, Abby Mann, and Ashley Ford updated the Board on the GAPP program that is currently underway at Sangamon Valley High School.  Ashley described the trips the German exchange students have taken or will take including: tours of local attractions in Decatur, Chicago, and St Louis.  Abby noted that not only do the host families have the opportunity to learn about another culture, they appreciate their own culture by seeing these experiences through the eyes of their visitors.  Mrs. Hawkins added that the German students and instructors comment how welcoming our district is to them and they enjoy the exchange.  Mr. Meadows expressed his appreciation to the host families and SV students for their participation and a great deal of thanks to Mr. Scanavino for organizing this worthwhile program.

 

CONSENT AGENDA

Martha Leeper moved and Jeff Stahl seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried 

 

SUPERINTENDENT'S REPORT

Mr. Meadows updated the Board on the progress of the Science Lab remodel at Sangamon Valley High School.  He stated that the demo is underway.  He also noted his intention to put the renovation schedule on the district website so the community can follow its progress. Mrs. Guerrero asked about the possibility of a tour of the finished lab at the January Board meeting.  Mr. Meadows responded that it is possible and encouraged any board member to visit during school hours to see the lab’s progress.  Mr. Oakley suggested posting pictures of the progress on the website for the community’s benefit.  Mr. Meadows agreed and will look into updating the website in the coming weeks.  

 

Mr. Meadows also informed the Board of monetary donations that have been made to project.  Mrs. Jill Leonard and Mr. Josh Hilbert, on behalf of the Breanna Hilbert Foundation, contributed towards the completion of this project.  Mr. Meadows expressed his gratitude for their generosity.

 

Mr. Meadows brought the board up to date on the Eagle Scout project completed by Steve Peters at the Sangamon Valley High School Campus. Steve worked with Mr. Drew Whightsil and General Fence Company to install a fence separating the football field benches and the track replacing the previous barrier.  General Fence Company provided the materials at cost as well as labor.  Mr. Meadows thanked Steve Peters, Mr. Whightsil, and General Fence for their work on this project.

 

Finally, Mr. Meadows shared with the board his experience riding the current bus routes of the district.  He explained that the longest route in the district lasted 53 minutes and that this number was based on the time from the pickup of the first student, to the drop off of the last.  He also noted that the students with the longest bus ride times are those who live on the outer edges of the district and that the majority of bus ride times are no longer than 35 minutes.  Mr. Meadows explained that while he will continue to look into ways to streamline bus routes, our district offers almost door-to-door service for our students.  Central pickup and drop off locations could cut down on the ride times, but parents may favor the current system.  Mrs. Leeper inquired about the status of the transportation software that was discussed at last month’s meeting.  Mr. Meadows stated that the software company is currently loading maps and will offer training upon completion.  Mr. Meadows and Transportation Director, Rian Flexter, will receive the training along with selected bus drivers to serve as backups.  

 

CURRICULUM DIRECTOR'S REPORT

Mr. Field was pleased to inform the Board that the ADM grant will be awarded to SVHS in the amount of $15,380.  This will be used to purchase an additional 50 Chrome books to be housed in the English/Language Arts classrooms.  He also discussed the changes made to the HS curriculum including: the addition of a Career Exploration course, Honors English course, Advisory period, and a Community Service requirement beginning with the 2016-2017 Freshmen class. 

 

DISTRICT GOALS

Mrs. Guerrero informed the Board that the IASB reviewed the District goals submitted and suggested changes.  Rather than conduct a full second reading of the Board Goals, Mrs. Guerrero noted the changes made to the Student Achievement/Curriculum goal including: a change in monitor dates, adding Administrative reports in which the Board will receive reports in January and June regarding Professional Development completed by staff, and expanding the language of the goals to provide more detail.   In regard to one of the specific Community/District Relations goals, Mrs. Leeper informed the Board that she will be receiving a bid for the production and printing of the Biannual newsletter and will update further at the October meeting.

 

DISTRICT BUDGET

Leonard Williams moved and Michael Oakley seconded the motion to adopt the 2016-2017 district budget. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

FY16 DISTRICT AUDIT

Mr. Meadows explained to the Board that the district has received the highest rating for the FY16 district audit by Floyd and Associates.  Of note, the report suggested improvement in the area of segregation of duties.  Mr. Meadows explained that most Unit Offices staff an administrative assistant to the Superintendent as well as a District Bookkeeper. This issue is one that the district may need to consider in the future.

 

Martha Leeper motioned and Brad Centola seconded the motion to approve the FY16 audit as completed by Floyd and Associates. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

RECOGNITION OF SCHOOLS

Jeff Stahl moved and Martha Leeper seconded the motion to approve the Recognition of Schools per ISBE. All voted in favor.  Motion carried.

 

BUS GARAGE ROOF

Mr. Meadows presented to the board the bids given by Kendall Construction and Muehlebach Roofing for the replacement of the Bus Garage roof.  Mr. Oakley suggested the Board contact Muehlebach to request a bid with comparable work to that of the bid received by Kendall Construction.  After discussion, the Board tabled the discussion pending an updated bid.

 

MS CHORUS TRIP

Leonard Williams moved and Michael Oakley seconded the motion to approve the MS Chorus trip to Six Flags in Eureka, MO. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

ILLIOPOLIS FALL FESTIVAL

Brad Centola moved and Michael Oakley seconded the motion to approve the Village of Illiopolis to use the middle school for their annual Fall Festival. All voted in favor.  Motion carried

 

CLOSED SESSION

Leonard Williams moved and Michael Oakley seconded the motion to enter closed session at 8:07 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

CLOSED SESSION ADJOURNMENT

Jeff Stahl moved and Michael Oakley seconded the motion to reenter open session at 8:19 p.m. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

CLOSED SESSION MINUTES

Leonard Williams moved and Michael Oakley seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

RESIGNATION

Michael Oakley moved and Brad Centola seconded the motion to accept the resignation of Terri Doty as HS Special Education Teacher. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

RESIGNATION

Leonard Williams moved and Martha Leeper seconded the motion to accept the resignation of Matthew McCoy as night custodian at SVHS effective October 7, 2016. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

EMPLOYMENT

Jeff Stahl moved and Brad Centola seconded the motion to employ Laura Allen as HS Assistant Scholastic Bowl Coach. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

EMPLOYMENT

Brad Centola moved and Martha Leeper seconded the motion to employ Brian Hansbrough as the HS Assistant Fall Play Director. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

EMPLOYMENT

Leonard Williams moved and Brad Centola seconded the motion to employ Heather Kuethe as the HS Basketball Cheer Coach. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

EMPLOYMENT

Leonard Wiliams moved and Michael Oakley seconded the motion to employ Tim Milligan as a non-paid MS Assistant Boys Basketball Coach. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried

 

EMPLOYMENT

Jeff Stahl moved and Michael Oakley seconded the motion to employ Cara Burkhart as the MS Boys track Coach.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Michael Oakley moved and Martha Leeper seconded the motion to employ Cara Burkhart as the MS Cheer Coach.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Martha Leeper moved and Jeff Stahl seconded the motion to move Pam Forshee from a substitute bus driver to a benefited driver.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried.

 

FMLA REQUEST

Michael Oakley moved and Martha Leeper seconded the motion to approve the FMLA request for Becky Nave.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried.

 

FMLA REQUEST

Jeff Stahl moved and Brad Centola seconded the motion to approve the FMLA request for Britton Higby.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried.

 

FMLA REQUEST

Leonard Williams moved and Martha Leeper seconded the motion to approve the FMLA request for Aidan Perrey.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams.  All voted in favor.  Motion carried.

 

ATTENDANCE CENTERS

Mr. Oakley asked and Mrs. Guerrero confirmed that the vote for the attendance centers is on the agenda for the October Board meeting.  Mr. Oakley requested that the community be reminded of the meeting via the Sentinel, district website, and a letter distributed to the student body.  Mr. Meadows agreed and asked the building principals for assistance in distributing.  Mr. Williams suggested the board make the decision to move to attendance centers effective for the 2018-2019 school year as opposed to the 2017-2018 school year in order to more effectively deal with the issues of transportation and staffing.  Mrs. Guerrero suggested adding to the agenda a discussion before the vote in order to receive more input from board members and district administrators.

 

ADJOURNMENT

Leonard Williams moved and Brad Centola seconded the motion that the meeting be adjourned at 8:27 p.m.   All voted in favor. Motion Carried.

 

The next regular meeting is scheduled for October 19, 2016 at 7:00 p.m.