CALL TO ORDER
President Stephanie Guerrero called the October meeting to order at 7:00 p.m. Board members present were: Stephanie Guerrero, Martha Leeper, Michael Oakley, Jeff Stahl, Mike Staab, and Leonard Williams. Absent: Brad Centola
Also present: Superintendent Bob Meadows, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley Middle School Principal Cody Trigg, Sangamon Valley West Elementary Principal Brian Britton, and Sangamon Valley High School Principal Jonathan Field.
Brad Centola entered at 7:02 p.m.
PLEDGE TO THE FLAG
Mr. Field led the group in the Pledge of Allegiance.
President Guerrero recognized and welcomed the visitors. Visitors present were: Jessica and Josh Hilbert, Jessica Whightsil, Jason Lubich, Amanda Hartwig, Josh Myers, Rachel England, Larry and Charlotte Ball, Tom Leeper, Debby Hawkins, Shannon Reese, Teri Runions, Lacey Wood, Sarah Wheeler, Julie Bauer, Kayla Daugherty, Cindy Ervin, Monica Cummings, Christine Buoy, Jayme and Kelly Hamilton, Jonathan Closs, Rebecca Armstrong, Diana Staab, Mike and Amber Ayre.
Leonard Williams moved and Mike Staab seconded the motion to approve the Consent Agenda. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Mike Staab, and Leonard Williams. All voted in favor. Motion carried
EYE ON THE STORM
Mr. Meadows introduced MS Girls’ Softball Coaches, Ms. Rachel England and Mr. Bill Rentmeister, and the MS Girls’ Softball team and congratulated them on their winning season. Ms. England thanked the Board for their continued support of this program and stated how proud she was of the team’s 13-4 season and their Regional win, the first time in school history. She went on to say that she is excited to work with this team again next year.
Mr. Meadows updated the Board on the progress of the Science Lab. He stated that the framing has started and they are only slightly behind schedule. He thanked Bruce Stolz, Randy Havener, and Jason Knobloch for their work in completing the demolition work remaining as well as strengthening the floor in order for the project to continue without interruption.
Mr. Meadows presented the Board with the 2016 Tax Levy. This amount, totaling $4,482,981.00, is an increase of approximately 3.82% and includes the following funds: Education, Operational Maintenance, Transportation, Working Cash, Health/Life Safety, Lease, Special Education, IMRF, Social Security, and TORT. Mr. Meadows reminded the Board that when the district levies money, it is not raising taxes, but requesting a certain amount of funding. The determination of that request raising taxes is based on the value of the property of the district. Mr. Meadows requested that the Board approve the tentative Tax Levy later in the meeting.
Finally, Mr. Meadows thanked Mrs. Kim Quinlan and Mrs. Kyleigh Covi for their hard work to coordinate the district-wide Family Reading Night that was held at SVHS on Tuesday, October 18, 2016. Mrs. Covi stated that 387 students and families were in attendance. Mr. Meadows noted that the evening was a success and would not have been made possible without the coordinated efforts of the staff, parent volunteers, and administrators. Plans for next year’s coordinated event are already being made.
BUS BARN ROOF REPLACEMENT
Michael Oakley moved and Brad Centola seconded the motion to approve Muehlebach Roofing to replace the roof on the Bus Barn for $3,525.00. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Mike Staab, and Leonard Williams. All voted in favor. Motion carried.
Mrs. Guerrero reminded the Board of the goals regarding Facilities and Finance and directed them to the highlighted sections of the given document noting areas that the IASB would like clarification.
The board goals related to improving the district’s facilities are: improve outdoor lighting on all campuses, install air conditioning units at all campuses, and install new windows on all campuses, starting with Sangamon Valley East Elementary. She stated that these projects have a goal date of August 2019, but that this is a working document and will be contingent on feasibility.
The board goals and sub goals regarding finances include: pursue the creation and launch of an educational foundation as a district, prioritize expenditures to effectively meet district goals, support the implementation of academic programs that implement and enhance learning, specifically reading and spelling by August 2018, and hire highly qualified administrators, faculty, and staff and retain them with support of a mentoring program and competitive pay.
Mrs. Guerrero also noted that in regard to the Community and District Relations goal of offering free entrance to sporting events to Active Military members with ID, the IASB requests a source for monitoring. Mrs. Guerrero suggests that before the November meeting, the Board decide how to implement and track the proposed idea.
Finally, Mrs. Guerrero stated that these goals will be implemented upon approval at the November Board meeting.
Mrs. Leeper updated the Board on the pricing of a potential biannual newsletter being considered to keep members of the community current on district news who do not currently receive the Sentinel. Mrs. Leeper explained that as a member school district, IASB offers typesetting and design services at no cost. The district would be responsible for supplying the text, photos, and logos for layout and their department would complete the type setting and design. The cost to print and fold 2,300 pieces would be approximately $640. Mrs. Leeper noted that the shipping cost of the newsletters through USPS is 17.6 cents per mailer for a total shipping cost of just over $400. Mrs. Guerrero questioned if the Board should consider an annual newsletter rather than biannual. Mrs. Leeper stated that it could prove difficult to include all of the desired information in just one newsletter, whereas a biannual newsletter would allow for the information to be more current. Mrs. Guerrero suggested that the board proceeds with the initial newsletter and that the monitor dates remain January and July.
Mr. Meadows reminded the Board that the Attendance Centers discussion in September highlighted the advantages and disadvantages of the attendance centers model. He went on to say that training is currently taking place with the transportation software. Maps have been loaded and the upload of student data will take place soon so routes can start to be developed. Mr. Meadows also reminded the Board of the recommendation made by Leonard Williams at the September meeting to postpone implementation of this model until the 2018-2019 school year in order to provide more transition time as well as to consider the effect of scheduled retirements. Mrs. Guerrero stressed that if the Board votes to implement this model in the 2018-2019 school year, there is still the potential for teacher movement next year to accommodate the current student population. Mrs. Guerrero then asked the administration for their opinions on this issue. Mr. Britton stated that his staff is fully supportive of implementing this education model and are aware of the changes and hurdles they may face. Mr. Oakley informed the Board that he started an online petition as well as handed out petitions regarding this issue. Mr. Oakley went on to say that as a result, he received 128 signatures from the online petition and 37 signatures on the paper petition from families who are against the Board implementing attendance centers. He noted that there are duplicate signatures, but feels that roughly 150-160 signatures reflect opposition to attendance centers. Mr. Oakley also noted that a K-5 option was not given to voters. Mrs. Leeper responded that the move of 5th grade to a central building has already taken place. Mr. Meadows expressed that the district’s music program could suffer as a result of returning to the K-5 in each town model. Mrs. Guerrero noted that there was a very low return of surveys when discussion has taken place in the past. Mr. Staab addressed the administrators asking their opinion on when implementation should take place. Mr. Field responded by saying that waiting until the 2018-2019 school year will allow for more time to transition. Mr. Oakley expressed his concern over enrollment if the district implements the attendance centers. Mrs. Guerrero responded by stating that the decline in enrollment is reflected in districts across Macon County and is not only a concern of Sangamon Valley. Mr. Williams also noted that attendance will fluctuate as employment concerns continue to be an issue throughout the area.
Leonard Williams moved and Mike Staab seconded the motion to implement Attendance Centers at the beginning of the 2018-2019 school year. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Jeff Stahl, Mike Staab, and Leonard Williams. Nays: Michael Oakley. Abstained: Brad Centola. Motion carried
Brad Centola abstained noting that while he is in agreement with the Board’s decision to move forward to implement the attendance center model and agrees there is no other choice based on the district’s numbers, he feels it should be a community decision and it would be of benefit to have the district surveyed for their input.
Michael Oakley requested it to be noted that he voted against attendance centers as he feels it is one step closer to the closure of a facility and it should be put to a vote by the community.
Leonard Williams reminded the Board of the previous survey distributed regarding this matter that resulted in only 11% being returned. He added that with a small response, it is difficult to measure the opinion of the community.
Martha Leeper moved and Jeff Stahl seconded the motion to adopt the Resolution of Tentative Tax Levy for 2016 payable in 2017. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Mike Staab, and Leonard Williams. All voted in favor. Motion carried
ADMINISTRATOR SALARY COMPENSATION
Leonard Williams moved and Martha Leeper seconded the motion to approve the Administrator Salary Compensation report as required under PA 96-0349. All voted in favor. Motion carried
NATIONAL PRINCIPAL'S MONTH
Mike Staab moved and Michael Oakley seconded the motion to declare October 2016 as National Principal’s Month. All voted in favor. Motion carried
Mrs. Guerrero read the following: “Be it resolved-in honor of the service of all elementary, middle school, and high school principals, and to recognize the importance of their school leadership so that every child has access to a high quality education, and to celebrate their accomplishments, Sangamon Valley CUSD #9 recognizes the month of October 2016 as “National Principals Month.”
Mike Staab moved and Michael Oakley seconded the motion to enter closed session at 7:49 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Mike Staab, and Leonard Williams. All voted in favor. Motion carried
Jeff Stahl moved and Michael Oakley seconded the motion to reenter open session at 8:13 p.m. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Leonard Williams. All voted in favor. Motion carried
CLOSED SESSION ADJOURNMENT
Mike Staab moved and Jeff Stahl seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Mike Staab, Jeff Stahl, and Leonard Williams. All voted in favor. Motion carried
Leonard Williams moved and Martha Leeper seconded the motion to employ Shelbi Keppler as an individual aide at SVWE per student IEP. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Mike Staab, and Leonard Williams. All voted in favor. Motion carried
Mrs. Guerrero reminded Board members that the resolutions packet will be discussed at the November meeting.
HEALTH LIFE/SAFETY REPORT
Mr. Oakley requested an update on the 10 year Health/Life and Safety Report. Mr. Meadows responded by stating that he is waiting for one building’s report to be submitted to ISBE. Once approved, ISBE will provide a copy of the report. Mr. Meadows is hoping to have a full report available in November.
HS GYM ROOF REPAIR
Mr. Oakley requested an update on the HS gym gutter repair. Mr. Meadows stated that a quote received was too high. BLDD is obtaining names of additional sheet metal contractors and will be in contact with him. Mr. Meadows went on to say that the gym roof was patched and fixed within the last week.
Mr. Oakley requested clarification on an earlier discussion regarding moving documentation between buildings and consolidating registration. He suggested using the High School as a central location. Mr. Meadows encouraged the Board to speak to the employees in the district who manage registration and ask for their input. Mrs. Guerrero suggests that the district further look into online registration. Mrs. Janvrin noted that it will be difficult for the building secretaries to not be in their familiar environment to handle such a task and that it might lead to additional trips back and forth to home buildings to retrieve needed supplies and paperwork.
Leonard Williams moved and Jeff Stahl seconded the motion that the meeting be adjourned at 8:22 p.m. All voted in favor. Motion Carried.
The next regular meeting is scheduled for November 16, 2016 at 7:00 p.m.