June 15, 2016 Regular Meeting

CALL TO ORDER
President Stephanie Guerrero called the June meeting to order at 7:00 p.m. Board members present were: Stephanie Guerrero, Martha Leeper, Michael Oakley, Leonard Williams, and Brad Centola. Absent: Mike Staab and Jeff Stahl. 

ADMINISTRATION
Also present: Superintendent Bob Meadows, High School Principal Jonathan Field, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley Middle School Principal Cody Trigg & Sangamon Valley West Elementary Principal Brian Britton. 

PLEDGE TO THE FLAG
Mr. Trigg led the group in the Pledge of Allegiance. 

HEARING ON AMENDED BUDGET
Martha Leeper moved and Leonard Williams seconded the motion to open the hearing on the amended 2015-2016 district budget. Roll Call Vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, and Leonard Williams. All voted in favor. Motion carried. 
 

Mr. Meadows stated that the amended budget was on display to the public for the required 30 days. The district is anticipating final property tax payments to come in before the end of the month that have been included in the final budget. Mr. Meadows feels the district is in stable financial condition despite receiving less general state aid funding than promised as has been the case for several years. He attributes this to the conservative spending this year as in years past. Mr. Meadows noted that the education fund has a negative balance of just over $68,000 and operating maintenance funds has a negative balance of just over $12,000 due, in part, to the necessary upgrades of technology and building improvements, but also noted that funds such as transportation, working cash, IMRF, and tort fund ended the year with positive balances. 


Leonard Williams moved and Martha Leeper seconded the motion to close the hearing on the amended 2015-16 budget as presented. All voted in favor. Motion carried. 

VISITORS
President Guerrero recognized and welcomed the visitors. Visitors present were: Lee Rupnik and Josh Patrick. 
 

DISTRICT INSURANCE 2016-2017 SCHOOL YEAR

Mr. Lee Rupnik from American Central Insurance discussed the changes in the district’s Property/Casualty insurance premiums through Liberty Mutual Insurance Company as well as the Student Accident insurance premiums through K and K Insurance Group. Mr Rupnik explained that the district had only 1 minor worker’s compensation claim this year and that that claim was handled very well by all parties involved. This year’s Property/Casualty insurance premium reflects an increase of 2.25% over previous years in part due to the addition of new buses used for student transportation. The Student Accident insurance premium has increased marginally. This insurance is optional for the district, but many students and parents have benefited from the district providing it, so the recommendation was made to keep it in place. 

CONSENT AGENDA
Leonard Williams moved and Michael Oakley seconded the motion to approve the Consent Agenda. Roll Call Vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, and Leonard Williams. All voted in favor. Motion carried. 

EYE ON THE STORM
Superintendent Meadows introduced Mr. Josh Patrick as the new English teacher, Scholastic Bowl coach, and Publications Advisor at Sangamon Valley High School. 

SUPERINTENDENT’S REPORT
Mr. Meadows discussed the IESA Sectional Track Meet that was hosted by Sangamon Valley and held at Millikin University earlier this Spring. Mr. Meadows expressed appreciation to Athletic Director Josh Myers for organizing this event noting that without a school district willing to host, the opportunity may have been lost for students in our district and others to compete at State. He said that this was a huge undertaking and could not have been accomplished without many volunteers. Gratitude was expressed to all of the volunteers. Stephanie Guerrero stated that she heard many positive comments regarding the event. 

Mr. Meadows also gave an update on the renovation of the SVHS Science Lab. He noted that a committee met in order to determine how to divide the current space into a classroom and lab that 2 teachers could utilize at the same time. Mr. Meadows hopes the lab expansion will accommodate more Chemistry and Physics students. Mr. Meadows may schedule an additional board meeting prior to the next regular board meeting for final approval of the bid. 

Mrs. Valerie Janvrin proposed changes to the Elementary Student Handbook. Included in these changes is updating the grading policy in the handbook that was put into effect for the 2015-2016 school year. As a result of that change, Mrs. Janvrin proposed amending the policy for students in 2nd-5th grades to allow retention as a result of failing 2 or more core areas which include: Math, Reading, Language, Social Studies, and Science. The previous policy stated retention as a result of failing 3 or more core areas. Mrs. Janvrin commented that with the addition of RTI and other opportunities for students to receive additional instruction, this change is warranted. 

Several changes were suggested to the Middle School Handbook by Mr. Cody Trigg. Mr. Trigg proposed updating the retention policy to one that would be consistent with the Elementary, allowing for retention as a result of failing 2 or more core areas. This would include PE at the Middle School level. Mr. Trigg also proposed changes to the Middle School Finals exemption criteria to include that students must earn 80% as an average of both quarters, rather than the current criteria of earning 80% for each quarter. He would also like to see wording added that the final decision regarding whether a student is exempt from finals be made by the building administration. Mr. Trigg would also like to make changes to the end of the quarter trips by making the requirements to attend be progressively harder to achieve throughout the year. This would encourage students to maintain positive behavior throughout the school year. The final change Mr. Trigg suggested is to implement a grades 5-12 After School Wednesday Detention. This would serve as an additional intervention for inappropriate behavior and allow faculty and administration an opportunity to discuss making appropriate choices, school expectations, and repercussions for inappropriate behavior in a smaller, one-on-one setting. The district would provide the student(s) transportation home. Mr. Oakley asked if this would be a substantial cost to the district. Mr. Trigg responded by saying that there are often buses transporting students to and from Illiopolis for extra-curricular activities that could be used for this purpose. Mr. Meadows also commented that regular route drivers could be utilized as well. Mr. Field noted that transportation home may not always be necessary at the High School level if a student drives to school. 

Mr. Field proposed several changes to the High School Student Handbook concerning graduation requirements. He suggested clarifying the language regarding the credit requirements for English, Math, and Science as well as the requirements for Richland Transfer Academy. He would like to add a Career Exploration course in order to allow students to learn about college options as well as specific trades. This would be a required class for incoming Freshmen. Mr. Field would also like to institute a Community Service requirement for graduation. The incoming freshmen class would be required to log 30 hours of community service within 4 years. Along with completing a hours log for documentation, the student will be required to write a reflection on their completed service. Mr. Oakley asked who would be in charge of checking the logs for completion. Mr. Field responded that the High School office would supply and manage the forms that would include contact information for the organization the student used for this requirement. Mr. Field also expressed his desire to work with Richland Community College to offer the current Communications course as a dual credit college course, possibly as soon as the 2017-2018 school year. Finally, Mr. Field proposed changes to the Heartland Tech Academy student driving policy by offering a waiver allowing enrolled students to drive to Tech with parent and administration approval as well as considering students enrolled in the Tech program to have a credit requirement that reflects the different schedule than that of a student taking full day classes at SVHS. This would be contingent on the successful completion of the Tech course. 

INSTALLATION OF CENTRAL AIR
Michael Oakley moved and Brad Centola seconded the motion to approve Air King to install central air conditioning units in the offices at the SVEE and SVWE campuses in the amount of $13,520.00. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola. All voted in favor. Motion carried. 

REVISION OF AGENDA AGREEMENT
Leonard Williams moved and Michael Oakley seconded the motion to revise the language of item 1 under the Agenda Agreement to reflect that board members requesting to have items added to the agenda must do so by the Wednesday preceding the scheduled meeting. This is a change in the current language that states items must be received by the 2nd Wednesday of the month. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

NATIONAL IASB CONFERENCE
Mr. Meadows requested that any board member planning on attending the National IASB conference should contact him or Mrs. Stacey by the end of the business day on Monday, June 20, 2016. 

DISTRICT PROPERTY/CASUALTY INSURANCE COVERAGE
Martha Leeper moved and Brad Centola seconded the motion to approve coverage through Liberty Mutual Insurance Company and K and K Insurance Company in the amount of $171,215. Roll Call Vote: Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

AMENDED BUDGET
Martha Leeper moved and Leonard Williams seconded the motion to approve the amended 2015-2016 budget. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

PREVAILING WAGE
Michael Oakley moved and Martha Leeper seconded the motion to adopt the prevailing wage resolution. All voted in favor. Motion carried. 

EXECUTIVE SESSION
Martha Leeper moved and Michael Oakley seconded the motion to enter Executive Session at 8:08 to discuss employment, compensation, hiring, firing, of prospective or current employees (personnel) including hearing testimony on a complaint lodged against an employee to determine its validity, review of closed session minutes, professional negotiation and matters of student discipline). Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

EXECUTIVE SESSION ADJOURNED
Leonard Williams moved and Brad Centola seconded that the Board re-enter open session at 8:30 p.m. All Voted in Favor. Motion Carried

CLOSED SESSION MINUTES
Leonard Williams moved and Michael Oakley seconded the motion to accept the closed session minutes as read in closed session. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

RESIGNATION 
Martha Leeper moved and Leonard Williams seconded the motion to accept the resignation of Katie Baird. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

RESIGNATION
Michael Oakley moved and Brad Centola seconded the motion to accept the resignation of Sarah McKinney. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

EMPLOYMENT
Leonard Williams moved and Michael Oakley seconded the motion to employ Josh Patrick as HS Scholastic Bowl Coach for the 2016-2017 school year. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

EMPLOYMENT
Brad Centola moved and Martha Leeper seconded the motion to employ Bill Rentmeister as Middle School Assistant Softball Coach for 2016-2017 school year. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

COLLECTIVE BARGAINING AGREEMENT
Leonard Williams moved and Martha Leeper seconded the motion to approve the collective bargaining agreement with SVEA for the 2016-2017, 2017-2018, and 2018-2019 school years. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried.. 

SALARY SCHEDULE EDUCATIONAL SUPPORT STAFF
Leonard Williams moved and Martha Leeper seconded the motion to approve the salary schedule for educational support staff for the 2016-2017 school year. Roll Call Vote: Ayes- Leonard Williams, Stephanie Guerrero, Martha Leeper, Michael Oakley, and Brad Centola. All voted in favor. Motion carried. 

ADJOURNMENT
Brad Centola moved and Leonard Williams seconded the motion that the meeting be adjourned at 8:33 p.m. All voted in favor. Motion Carried. 

The next regular meeting is scheduled for July 20, 2016 at 7:00 p.m.