July 20, 2016 Regular Meeting

CALL TO ORDER

President Stephanie Guerrero called the July meeting to order at 7:00 p.m.  Board members present were: Stephanie Guerrero, Martha Leeper, Michael Oakley, Jeff Stahl, and Brad Centola.  Absent: Leonard Williams, Mike Staab.

 

ADMINISTRATION

Also present: Superintendent Bob Meadows, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley Middle School Principal Cody Trigg & Sangamon Valley West Elementary Principal Brian Britton. 

 

Mike Staab entered at 7:03 p.m.

 

PLEDGE TO THE FLAG

Mr. Trigg led the group in the Pledge of Allegiance. 

 

VISITORS

President Guerrero recognized and welcomed the visitors.  Visitors present were: Seth Manion, Lacey Wood, Ashley Mikola, David Pistorius, Sam Johnson, Janell Magnussen, and John Gorecki.

 

EYE ON THE STORM

Lacey Wood requested the board’s permission to use the campus of SVWE for the Culpepper and Merriweather Circus to perform on Thursday, September 1, 2016 at 5 p.m. and 7:30 p.m.  She stated that the company provides their own insurance and only asks the district to provide trash bags and water hookup.  The circus will set up south of the playground.  As part of the contract, a clown will visit both SVWE and SVEE on August 23 to advertise the show.  Mrs. Guerrero encouraged the board to grant preliminary approval as the company will need time to prepare flyers, tickets, etc.  All board members approved and the item will be added to the August agenda for a formal vote.

 

Mr. Gorecki thanked the board members for allowing the 2 trips taken by SVHS band and SVMS choir members.  The SVHS band members took an overnight trip to Gurnee, IL this past spring to perform at a competition at a local high school.  Mr. Gorecki stated that 55 students attended this trip and went on to explain that attending competitions serves 2 purposes for the students:  to learn new skills and to have the ability to perform outside of their hometown.  Seth Manion stated the students received great feedback from the judges that they can use to improve this year’s marching band season.  He went on to say that the group performed very well, earning an Excellent rating and trophy.  Ashley Mikola described the trip as a great way to spend time with friends.  She added that the fun activities, including spending time at Six Flags, helped to calm the nerves of the band members and improve morale of the group.

 

The SVMS choir had the opportunity to participate in the Six Flags Music Festival in May.  Ms. Magnussen stated that 51 students attended this year and it was a valuable experience.  The students are required to perform 2 songs and a warmup.  She went on to explain that the district provided 1 bus for the 300 mile round trip.  She stated that it was nice for the students to ride down together.  The 2017 Festival dates are May 5th, 6th, and 12th.

 

CONSENT AGENDA

Martha Leeper moved and Jeff Stahl seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried 

 

SUPERINTENDENT'S REPORT

Mr. Meadows stated that the State Board reviewed the district’s Title 1 and Transportation Reports this past spring. There were no significant findings.

 

Mr. Meadows updated the board on the summer work.  He stated that the jobs at SV campuses are going well.  The timbers are in place at SVEE and more woodchips will be needed.  Mrs. Guerrero asked if all classrooms at SVEE will have Promethean boards installed by the start of the school year.  Mr. Meadows explained that the district is still waiting for a few to be available and they will be installed as they are delivered. Mr. Meadows stated that the roof repair at SVHS will take place as per warranty.  An estimate should be forthcoming. Mr. Meadows also thanked the summer help for their hard work improving the buildings. He recognized Bruce Stolz, Jason Knobloch, and Randy Havener for leading the work crews.

 

Mr. Meadows discussed the potential for adding an additional Kindergarten class and teacher.  He explained that SVEE anticipates 20 students registering this fall and currently has 2 teachers.  SVWE anticipates 25 students and currently has 1 teacher.  He stated that if more students than anticipated register, there could be a need to divide the SVWE class into 2.  Mrs. Guerrero recommended the board revisit the idea of attendance centers as a class size of 10 students may not be financially responsible.  She urged the board to be proactive in a structure change such as attendance centers for the benefit of all students in the district. Mr. Meadows noted that having K-2 and 3-5 grade levels in the same building makes sense and could potentially improve the district’s educational program. Mrs. Guerrero stated she would like to see this item added to the August agenda.  Mr. Oakley requested that flyers be made available at registration encouraging parents to attend the August meeting to discuss this idea.  The board was in favor of doing so as well as using the Sentinel to notify parents.  The board granted Mr. Meadow’s request to post for a Kindergarten position and will revisit the issue after registration and determine if the numbers support an additional teacher.

 

DISTRICT GOALS

Mrs. Guerrero conducted a first reading of Goals 3 and 4.  These goals will be available to view on the district website.  As part of these goals seeking to improve community communication, the district will consider sending a bi-annual newsletter to district residents.  Mr. Oakley inquired about the cost of such mailing.  Mrs. Leeper volunteered to look further into the cost.  The board will get community feedback and use that to determine if it is beneficial.  Mr. Oakley recommended that the district waive the entry fee for Active Military and Veterans as it does for Senior Citizens to athletic events.  The board was in favor of this idea.  Mr. Oakley stated that military members should show their ID to be recognized as such.  Mrs. Guerrero stated that the second reading and approval of Goals 3 and 4 as well as the first reading of Goals 1 and 2 will be conducted at the August meeting.

 

SCIENCE LAB PROJECT

Sam Johnson of BLDD Architects spoke to the board regarding the Science Lab Project at SVHS.  Mr. Johnson encouraged the board to accept the Bid package 5, awarding the Plumbing bid to King Lar Company, package 6, awarding the HVAC bid to King-Lar Company, and package 7, awarding the electrical bid to Anderson electric, but to rebid packages 1, 2, 3, and 4 which include general trades, flooring, Gypsum board systems and acoustical ceiling, and painting.  Mr. Johnson also encouraged the board to move the end date back to the start of 2nd semester as to allow potential bidders more time to complete their current summer projects.  He stated that by doing so, the district may receive a greater number of competitive bids. He also urged the district to issue the rebid on Thursday, July 21, 2016 and allow a 10 day bid period.  This will allow the board to review the bids and proceed at the August board meeting.

 

Martha Leeper moved and Mike Staab seconded the motion to rebid packages 1, 2, 3, and 4 of the High School Lab Project.   Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

Brad Centola moved and Jeff Stahl seconded the motion to award bid package #5 and bid package #6 to King-Lar for $88,800.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl and Mike Staab.  All voted in favor.  Motion carried.

 

Mike Staab moved and Brad Centola seconded the motion to award bid package #7 and bid package Alternate A-1 to Anderson Electric for $24, 142.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

INSTALLMENT PURCHASE AGREEMENT

David Pistorious from First Midstate explained that Atlanta National Bank will be the paying agent of the debt certificates.  The close date is set for July 29 and at that time the funds will be issued and must be put into a project fund.  He went on to explain that the debt certificates are being issued on a tax favored basis, the stipulation being that the money is spend within 3 years.  Mr. Pistorious stated that Midstate will follow-up with the district to make sure all funds are spend.  He also encouraged the district to maintain a centralized file for debt documents.  He stated that a transcript will be provided to the district in cd form with all documentation and will serve as a permanent file. Mr. Pistorious described the terms of the debt certificates as holding a 4.1164% interest rate with a 4 year payback.  The district will be responsible for two interest payments and one principal payment per year.

 

Mike Staab moved and Martha Leeper seconded the motion to approve the resolution authorizing and providing for an Installment Purchase Agreement for the purpose of paying the cost of purchasing real or personal property, or both, in and for the District, and for the issue of Debt Certificates, Series 2016, of said School District evidencing the rights to payment under said Agreement of said Certificates, and authorizing the sale of said Certificates to the purchaser thereof.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

DAIRY CONTRACT

Michael Oakley moved and Brad Centola seconded the motion to award the dairy contract to Prairie Farms for the 2016-2017 school year. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried. 

 

GROCERY CONTRACT

Mike Staab moved and Brad Centola seconded the motion to award the grocery contract to Kohl Wholesale for the 2016-2017 school year.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

SENTINEL RENEWAL

Jeff Stahl moved and Martha Leeper seconded the motion to approve the renewal of the Sentinal subscription for the 2016-2017 school year at a cost of $18.50 per subscription. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

SALE OF PARCEL

Mr. Meadows explained to the board that he was contacted by Nathan Lilly to purchase the property currently used as overflow parking at SVHS as well as the property between the overflow and the firehouse.  Mr. Meadows recommended to the board that the district retain this property for potential future use.  No motion was made for the sale of parcel #13-10-12-100-17.

 

PERSONAL DAYS NON-CERTIFIED STAFF

Mike Staab moved and Michael Oakley seconded the motion to amend the Non-Certified Handbook to allow the banking of up to two personal days per year with a maximum of four in any given school year. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

PARKING LOG SVEE

Brad Centola moved and Mike Staab seconded the motion to approve Dunn Company to oil and chip the parking lots at SVEE for a told of $10,875.   Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

PARKING LOT SVHS

Mike Staab moved and Michael Oakley seconded the motion to approve Dunn Company to oil and chip the parking lot at SVHS for a total of $14, 421.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

BUS PARKING LOT SVHS

Martha Leeper moved and Michael Oakley seconded the motion to approve Dunn Company to oil and chip the drive and bus parking lot at SVHS for a total of $11,475.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

EXECUTIVE SESSION ADJOURNED

Jeff Stahl moved and Michael Oakley seconded the motion to enter Executive Session at 8:13 to discuss employment, compensation, hiring, firing, of prospective or current employees (personnel) including hearing testimony on a complaint lodged against an employee to determine its validity, review of closed session minutes, professional negotiation and matters of student discipline).  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

Mike Staab moved and Michael Oakley seconded that the Board re-enter open session at 8:49 p.m.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

CLOSED SESSION MINUTES

Jeff Stahl moved and Michael Oakley seconded the motion to accept the closed session minutes as read in closed session.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Brad Centola moved and Mike Staab seconded the motion to employ Heather Longson as HS Football Cheer Coach for the 2016-2017 school year. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Michael Oakley moved and Martha Leeper seconded the motion to employ Jason Knobloch as High School Maintenance/Custodian.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, and Mike Staab.  All voted in favor.  Motion carried 

 

ADJOURNMENT

Michael Oakley moved and Jeff Stahl seconded the motion that the meeting be adjourned at 8:52 p.m.   All voted in favor. Motion Carried.

 

The next regular meeting is scheduled for August 17, 2016 at 7:00 p.m.