August 17, 2016 Regular Meeting

CALL TO ORDER

President Stephanie Guerrero called the August meeting to order at

7:00 p.m.  Board members present were: Stephanie Guerrero, Martha Leeper, Michael Oakley, Jeff Stahl, Brad Centola, Leonard Williams, Mike Staab.

 

ADMINISTRATION

Also present: Superintendent Bob Meadows, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley Middle School Principal Cody Trigg & Sangamon Valley West Elementary Principal Brian Britton. 

 

PLEDGE TO THE FLAG

Mr. Britton led the group in the Pledge of Allegiance. 

 

VISITORS

President Guerrero recognized and welcomed the visitors.  Visitors present were: David Braun, Ronald Borowczyk, Sue Borowczyk, Sarah Wheeler, Debby Hawkins, Lacey Wood, Lori Leeper, Jane DeFreitas, Thadd Peters, Josh Myers, Tom Leeper, Amanda Lubich, Jason Lubich, Jessica Hilbert, Josh Hilbert, Jennifer Blakeman, Karla Sullivan, Kyleigh Covi, Jeremy Covi, Erech Pierson, Cody Endrizzi, Ramona Martin, Ashley Murphy, Saundra Dickman, Kristen Dickman, Mindy Oakley, Elisabeth Lee, Rebecca Armstrong, Ashley James, Tim Milligan, Michael Ayre, and Amber Ayre.

 

CONSENT AGENDA

Leonard Williams moved and Mike Staab seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried 

 

SUPERINTENDENT'S REPORT

Mr Meadows informed the board of the enrollment numbers for the 2016-2017 school year.  

SVEE currently has 141 students enrolled with the following breakdown:  

K-22, 1st-39, 2nd-35, 3rd-24 4th-21.

SVWE currently has 141 students enrolled with the following breakdown:

K-21, 1st-18, 2nd-21, 3rd-14, 4th-19, 5th-48.

SVMS currently has 160 students with the following breakdown:

6th-45, 7th-64, 8th-57

SVHS currently has 240 students enrolled with the following breakdown:

9th-62, 10th-65, 11th-63, 12th-50.  

The district has a total of 682 students enrolled.

 

Mr. Meadows also updated the board on the Science Lab at SVHS.  He stated that due to the lack of bids, the work was rebid and the response was positive.  He attributed this to many companies not having the manpower during the summer months to bid on a new project.  The most competitive bid came in at $181,000, which was considerably less than projected.  The estimated completion date of the lab is January 4, 2017.

 

Mr. Meadows informed the board that there has been additional damage to the roof at SVHS.  He stated that a bid has been secured to fix all damaged places and that, although this will serve as a fix for now, a more permanent solution will need to be discussed in the future.

 

Finally, Mr. Meadows expressed his gratitude to the summer help, including support staff, who worked very hard to improve all campuses in the district.  He went on to detail the work completed at each building.  This work included an extended basketball court at SVEE as well as a new border and mulch for the playground.  Four classrooms were painted and central air was installed in the office.  SVWE saw the kitchen floor and tile replaced as well as the playground painted by volunteers.  The asbestos tile was removed in the KPAC and concession area at SVMS.  Staff also painted eight classrooms in this building.  Finally, SVHS had one classroom painted, asbestos tile was removed in the kitchen, and new tile and new ceiling tile was put in place.  Future projects for SVHS include the Science Lab, repairing restrooms on the upper level as well as repairing partitions in the restrooms next to the gym.  Mr. Oakley asked if the smartboards purchased for SVEE have been installed.  Mrs. Janvrin replied that they have been ordered and should arrive in 3-4 weeks.

 

SVWE PTO

Mike Staab moved and Brad Centola seconded the motion to approve the SVWE PTO to use the Illiopolis Campus for a circus on September 1, 2016. 

Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

HS SCIENCE LAB

Martha Leeper moved and Jeff Stahl seconded the motion to award the HS Science Lab combination bid for packages 1-4 to JOHNCO Construction for the amount of $181,000.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

KPAC FLOOR COVERING

Leonard Williams moved and Brad Centola seconded the motion to award KPAC flooring covering bid to Zion Pro’s LLC for the amount of $13,128.00. 

Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

DISTRICT GOALS

Mrs. Guerrero conducted a first reading of Goals 1 and 2.  These goals will be available to view on the district website.  Mrs. Guerrero asked if there were any questions or concerns before the board submitted these goals to the ISBE.  Mr. Oakley questioned the prioritizing of subgoals, specifically if air conditioning could be prioritized over outside lighting.  Mrs. Leeper replied that the goals are in no particular order, are not prioritized, and that the board will choose which projects can be completed first based on funding.

 

CLOSED SESSION MINUTES

Mr. Oakley requested that the closed session minutes from the November 18, 2015 board meeting be released to the public. District Attorney, David Braun, addressed the board explaining that the findings of the Attorney General were non-binding, therefore the board is not required to release said minutes.   Further, Mr. Braun stated that the board ultimately retains authority over the minutes that remain in closed session. Mr. Oakley questioned why Mr. Meadows did not bring the findings from the Attorney General to the board.  Mr. Meadows replied that he did receive a copy of the findings and because Mr. Oakley did not contact him in regards to the findings, Mr. Meadows thought Mr. Oakley decided not to pursue the matter.  Mr. Meadows also added that it was up to Mr. Oakley to request to add it to the agenda.

Michael Oakley moved and Brad Centola seconded the motion to release the closed session minutes to the public from the November 18,, 2016, board meeting from the 8:00 minute to the 59:50 minute. Roll call vote: Ayes- Michael Oakley, Brad Centola.  Nays-Stephanie Guerrero, Martha Leeper, Jeff Stahl, Leonard Williams, and Mike Staab.  Motion denied.

 

Leonard Williams moved and Mike Staab seconded the motion to keep the closed session minutes closed to the public.  Ayes- Brad Centola.  Stephanie Guerrero, Martha Leeper, Jeff Stahl, Leonard Williams, and Mike Staab.  Nays-Michael Oakley. Motion carried.

  

REEVALUATION OF CONTRACT BETWEEN BOE AND GREG HUTCHINS

Mr. Oakley requested that the board revisit the contractual agreement between the Sangamon Valley Board of Education and Greg Hutchins.  Mr. Oakley stated that Mr. Hutchins has apologized to the board and has complied with the terms of the contract.  Mr. Staab noted that Mr. Hutchins approached the Board with the terms of the contract and agreed to those terms.  Mr. Oakley requested that Mr. Hutchins be allowed on school grounds for activities and sporting events with the exception of High School Basketball on a probationary period.  Mr. Oakley moved to change the agreement to allow Greg Hutchins on school grounds for activities and sporting events with the exclusion of Basketball for a probationary period.  No second. Motion failed.  

 

2016-2017 TENTATIVE BUDGET

Mr. Meadows reviewed with the Board the tentative budget for the current school year.  He noted that having the experience of completing last year’s budget, he is more cautious calculating the revenue the district receives in the form of state aid.  Mr. Meadows went on to explain that last year the projected revenue from the state was 1.4 million dollars. However, the actual amount received was 1.2 million.  Mr. Meadows projected the revenue to be 1.2 million this school year, but was hopeful that the actual amount will be greater.  All district accounts are projected to have a positive balance at the end of the school year with the exception of the General Education fund which is projected to have a negative balance of just over $90,000.  Mr. Meadows attributes this to the fact this fund accounts for major expenses for the district such as employee salaries and benefits, purchase of textbooks, and district-wide services for students.  Mr. Meadows stated that the budget will be on display to the public for 30 days and requested that the September board meeting be moved to September 28, 2016. 

 

Mike Oakley moved and Jeff Stahl seconded the motion to approve the 2016-2017 tentative school district budget. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

Martha Leeper moved and Jeff Staab seconded the motion to set a hearing on the 2016-2017 tentative school district budget as part of the regular board meeting on September 28, 2016. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried

 

HS GYM ROOF REPAIR

Leonard Williams moved and Brad Centola seconded the motion to approve the bid for the HS gym roof repair to Tremco for the amount of $2,150.00.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried

 

ATTENDANCE CENTERS DISCUSSION

Mrs. Guerrero opened discussion of the attendance centers for SVCUSD.  She noted that this was not a new idea and was brought to the board by Mr. Fowler 2 years ago.  Mrs. Guerrero explained that several teachers have been moved throughout the district to accommodate shifting demographics and that this model can alleviate that stress and provide teachers with more collaboration time.  She stated that it would be most beneficial for students from each community to start together in Pre-K and move forward.  

 

Mr. Meadows encouraged the board and visitors to consider the educational value for this model and stressed that that the district does recognize that transportation will be a main concern.  He stated that there is software available to aid in this transition that can be used to calculate the most efficient routes, minimizing student travel time.  

 

Mr. Oakley reminded the board that a survey was distributed several years ago that reflected the parents’ desire not to move to this model.  He inquired if teachers had the opportunity to collaborate on early dismissal days used for professional development. 

 

Mrs. Janvrin responded that it is not possible for teachers to share best practices in only a few hours.  She added that the collaboration is needed day after day.  

 

Mr. Britton explained that while he does not want his staff to be split up, he cannot, in good faith, not support attendance centers.  He noted that the greatest advantage of this model is the daily communication and collaboration between teachers who are able to really know the students.  Mr. Britton feels that the advantages outweigh the disadvantages.  

 

Mr. Trigg explained that his perspective is different as he sees the students after they have been combined in fifth grade.  He noted that this model will allow the curriculum to be taught in a more consistent way, will allow the building principals and staff to have a greater understanding of the needs of their smaller section of students, and be able to hone in on working with families.  Mr. Trigg also noted that it is not possible for all professional development days to be dedicated to teacher collaboration due to the mandated training made by the state.

 

Mr. Williams stated that he has been against attendance centers since the consolidation, but has reviewed the evidence and feels the only issue to consider is what is best for the students.

 

Mrs. Debby Hawkins addressed the board to state that she could not find one reason to debunk this model.  She went on to say that this model provides for the most cohesive curriculum, equal class sizes, and age appropriate behavior expectations.  Mrs. Hawkins explained that using this model will allow principals to focus on professional development that is most appropriate for their staff.  She also noted that socially this would be a positive change as the students will have a larger peer group.  

 

Mrs. Sarah Wheeler noted that she has had personal experience with moving from an individual teaching setting to that of a team.  She noted that there are often inconsistencies in classes, but stressed that it is not due to teaching, but rather, distance.  She explained that the first few weeks of fifth grade are spent putting students from the different buildings on a level playing field.  Mrs. Wheeler encouraged the board to use this model as it will provide the students with the most unified and cohesive curriculum, policies, rules, and regulations.  She ended by saying that students are resilient and will not have a problem making this model work. 

 

Mrs. Jennifer Blakeman asked the board how this will affect the teachers of special classes such as PE and Music.  She added that she currently teaches 9 classes and that number will decrease using attendance centers.  Mr. Meadows replied that the issue will be discussed, but stressed that the change to this model was never approached as a cost savings strategy.  Mrs. Leeper did not feel as though the Board was truly answering her question.  Mrs. Janvrin recommended the possibility of the lower grades adding classes to keep class size low or including Pre-K in the music and PE curriculum.  

 

Ashley James expressed concern about the youngest students riding the bus for an extended period of time as her kindergarten student currently rides the bus for an hour.  Mrs. Guerrero stated that the district will look at various options including staggering start times and using multiple routes.  

 

Ashley Murphy addressed the board with a similar concern about transportation.  She noted that she was worried hearing that there is inconsistency in teaching in the district.  Mrs. Murphy also stated that she was uncomfortable with the amount of unanswered questions transitioning to this educational model.

 

Amanda Lubich questioned why parents feel it is okay for students across the district to be together all summer yet not in the school year.  She informed the board that her child rides the bus 45 minutes to school in exchange for a quality education and stated that if there is a serious problem with transportation, the parent should be responsible for making an adjustment.  She encouraged the board to move to this model to unite the district.  

 

Thadd Peters addressed the board in support of attendance centers.  He spoke of the social aspect and the positive impact it would make to have students together sooner.

 

Amber Ayre expressed concern over having students in multiple buildings throughout the district.  She noted that various activities at each building stretches parents thin in terms of scheduling.  Mrs. Lori Leeper replied to her comment saying that steps are already being taken to unify the district in this regard.  For example, both elementary schools are holding a single 

 

Reading night as well as a single Veteran’s program.

 

Mindy Oakley explained that she was not necessarily against attendance centers, but the problem seems to be with the parents, not students.  She went on to say that her student was concerned on the first day about not being with the same group of friends as she was at SVEE.  However, she came home to report that she made 2 new friends.   Mrs. Oakley’s main concern was asking Harristown parents to potentially add 2 years of travel to Illiopolis.  She also said that this model may not be quite as much of an adjustment for a district with only one town and not as spread out as Sangamon Valley.

 

Erech Pierson asked if the transportation software could be utilized for extra-curricular activities where travel is often difficult, especially if a family has multiple children playing multiple sports. He stated that transportation will be the key in this model’s success.  

 

Mrs. Leeper suggested the board approve the purchase of transportation software on the next agenda.

 

Rebecca Armstrong asked the board if this issue will be put to a vote by the community.  Mrs. Guerrero replied that this is a board decision and will not be up for a vote.  She went on to say that the board was voted in to get guidance from the teachers and administrators and consistently makes decisions based on what is best for students.

 

Mr. Oakley noted that it takes money to educate a child and the fewer kids in the district decreases the revenue for the district.  He continued that if the district enrollment numbers drop, the district will be forced to cut programs.  Mrs. Guerrero replied that the district will need to cut programs with lack of funding in either scenario.  Mr. Williams added that educating children requires the best possible use of money and acquiring the best teachers.

 

Mrs. Guerrero stated that a decision should be expected at the October board meeting.  She noted that there are obvious advantages as well as transportation being an anticipated disadvantage.  

 

Mr. Oakley encouraged anyone with concerns or questions to call or email board members.

 

Saundra Dickman asked if there was a chance that the transportation software will not work and if there is a maximum bus ride time the district will allow.  Mr. Meadows responded that he does not foresee needing new buses and this software will streamline current routes.  He also stated that the goal is to have students traveling for less than one hour.

 

Mrs. Guerrero thanked all participants for their attendance and closed the discussion.

 

CLOSED SESSION ADJOURNMENT

Leonard Williams motioned and Brad Centola seconded the motion to enter into closed session at 8:56 pm for the reasons stated on the agenda. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

Brad Centola moved and Mike Staab seconded the motion to re-enter open session at 9:25pm.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

CLOSED SESSION MINUTES

Leonard Williams moved and Mike Staab seconded the motion to accept closed session minutes as read in closed session.   Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

RESIGNATION

Jeff Stahl moved and Michael Oakley seconded the motion to accept the resignation of Natalie Thacker as Title I teacher at SVWE.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

RESIGNATION

Leonard Williams moved and Mike Staab seconded the motion to accept the resignation of Brooke Neibuhr as SVMS Cheer Coach. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Brad Centola moved and Mike Staab seconded the motion to employ Cody Trigg as SVMS 8th Grade Boys Basketball Coach.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Mike Staab moved and Leonard Williams seconded the motion to employ Daniel Clark as an 8 hour per night custodian at SVHS. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Leonard Williams moved and Brad Centola seconded the motion to employ Matthew McCoy as an 8 hour per night custodian at SVHS. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Jeff Stahl moved and Mike Staab seconded the motion to employ Rhonda Wiese as a 7 hour per day AEP Aide to be utilized at SVWE and SVMS.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Mike Staab moved and Brad Centola seconded the motion to employ Destiny Messman as a 7 hour per day Classroom Aide at SVWE.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried.

 

EMPLOYMENT

Leonard Williams moved and Mike Staab seconded the motion to employ Lynette Cox as a 7 hour per day Classroom Aide at SVHS. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Michael Oakley, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab.  All voted in favor.  Motion carried

 

SUPERINTENDENT CONTRACT

Mike Staab moved and Leonard Williams moved to roll the Superintendent’s contract over for the 2016-2017, 2017-2018, and 2018-2019 school years, but to table the salary increase until the September board meeting. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Brad Centola, Jeff Stahl, Leonard Williams, and Mike Staab. Nays-Michael Oakley. Motion carried.

 

TRANSPORTATION SOFTWARE

Mrs. Leeper asked the board if a motion should be made for Mr. Meadows to purchase the transportation software discussed earlier.  Mr. Williams questioned if a motion was needed for such a purchase.  Mr. Meadows stated that it often the superintendent’s discretion to make such purchases independent of the board, using the purchasing of textbooks as an example.  He anticipated the software costing $6,000 for the first year for implementation and $3,000 per year.  Mr. Centola noted that it may not be necessary to continue to use the software in the future.  Mr. Meadows agreed that the software could be discontinued once the district is comfortable with its use.  Mr. Williams recommended not making a motion to which Mrs. Guerrero agreed.

 

REGISTRATION

Mr. Oakley suggested the district use one location, the HS library for example, for registration to alleviate travel for parents.  Mr. Meadows noted that the library was congested on registration day with just HS families and the cafeteria and gym would also be needed if that was the case.  Mr. Trigg questioned the legality of having staff transport potentially confidential paperwork to their home building.

 

ADJOURNMENT

Michael Oakley moved and Jeff Stahl seconded the motion that the meeting be adjourned at 9:38 p.m.   All voted in favor. Motion Carried.

 

The next regular meeting is scheduled for September 28, 2016 at 7:00 p.m.