May 17, 2017 Regular Meeting

CALL TO ORDER
President Stephanie Guerrero called the May meeting to order at
7:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Jeff Stahl, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.

ADMINISTRATION
Also present: Superintendent Bob Meadows, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley High School principal Jonathan Field, and Sangamon Valley Middle School principal Cody Trigg.

PLEDGE TO THE FLAG
Mr. Trigg led the group in the Pledge of Allegiance.

VISITORS
President Guerrero recognized and welcomed the visitors.  Visitors present were: Michael Oakley.

EYE ON THE STORM
Ms. Janell Magnusson addressed the Board to thank them for their support of the SVMS Choir trip to Six Flags each year. Mr. Cody Trigg addressed the Board to recognize the kitchen staff at the Illiopolis campus for their achievement of a Gold rating with the Sangamon County Health Department.

Martha Leeper moved and Cynthia Ervin seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

CURRICULUM DIRECTOR'S REPORT
Mr. Field updated the Board on the Credit Recovery and AP course options through Illinois Virtual School.

AMENDED 2016-2017 BUDGET
Martha Leeper moved and Cynthia Ervin seconded the motion to accept the amended 2016-17 budget as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

HEARING FOR AMENDED BUDGET
Erech Pierson moved and Glenda Weldy seconded the motion to set the hearing for the amended 2016-17 district budget as part of the regular Board meeting on June 28, 2017.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried

FEE SCHEDULE
The Board discussed potential changes to the fee schedule for the 2017-2018 school year.  This will be further discussed at the June Board meeting.

DAIRY, BREAD, GROCERY BID
Cynthia Ervin moved and Jeff Stahl seconded the motion for the superintendent to seek bids on dairy, bread, and groceries for the 2017-2018 school year.  All voted in favor.  Motion carried.

AUDITORS
Glenda Weldy moved and Cynthia Ervin seconded the motion to hire Floyd & Associates as our auditors for the 2017-2018 school year at a cost not to exceed $8,750. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

HS GYM ROOF
Jeff Stahl moved and Erech Pierson seconded the motion to award the bid to replace the HS gym roof to Top Quality Roofing for $194,200.  Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

SUMMER WORK
Martha Leeper moved and Cynthia Ervin second the motion to approve the list of summer work items minus the parking areas at SVHS and SVWE campuses. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Erivin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

SCISSOR LIFT
Erech Pierson moved and James Kent seconded the motion to approve the purchase of a used, 2006 scissor lift from One Source at a cost of $5,500. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

SCOREBOARD
Martha Leeper moved and Jeff Stahl seconded the motion to approve the purchase of a new scoreboard at a cost not to exceed $7,215 to the district. 
Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

IASB CONFERENCE
Glenda Weldy moved and Martha Leeper seconded the motion to approve the board to attend the Annual IASB Conference in November 2017. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

IASB WORKSHOP
Martha Leeper moved and Cynthia Ervin seconded the motion to approve the IASB “Starting Right: Board-Building for the New Governance Team” workshop at a cost of $400 to the district. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

BOARD RESOLUTION
Cynthia Ervin moved and Glenda Weldy seconded the motion to approve Board Resolution 2017-01.  All voted in favor. Motion carried.

TBC BLOCK PARTY
Erech Pierson moved and Jeff Stahl seconded the motion to allow Tabernacle Baptist Church to host a block party on the SVEE Campus on May 31, 2017. All voted in favor. Motion carried.

EXECUTIVE SESSION
Jeff Stahl moved and Martha Leeper seconded the motion to enter closed session at 7:42 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

CLOSED SESSION ADJOURNMENT
Cynthia Ervin moved and Jeff Stahl seconded the motion to reenter open session at 8:04 p.m. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

CLOSED SESSION MINUTES
Jeff Stahl moved and Martha Leeper seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

EMPLOYMENT
Erech Pierson moved and Cynthia Ervin seconded the motion to employ Jessica Williams as a MS Special Education teacher for the 2017-2018 school year. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

EMPLOYMENT
Jeff Stahl moved and Martha Leeper seconded the motion to employ Carl Spath as a HS Social Science Teacher for the 2017-2018 school year. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried. 

EMPLOYMENT
Erech Pierson moved and Cynthia Ervin seconded the motion to employ the summer help as listed: Custodians @ 5.5 hours per day: Eston Coe, Gavin Hawkins, Kody Lewis, Caleb Rutherford, and Heather Vaughan.  Paint Crew @ 5.5 hour per day:  Pamela Forshee, Mary Hamm, Jennifer Tate, and Trescia Wiesner.  Grounds Crew (mowing and weed eating) @ 5.5 hours per day: Michael Lee, Jeff Nees.  Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

RESIGNATION
Cynthia Ervin moved and James Kent seconded the motion to accept the resignation of Alan Myers as MS Girls Track Coach. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

RESIGNATION
Jeff Stahl moved and James Kent seconded the motion to accept the resignation of Jennifer Peters as SVWE Library Aide effective May 26, 2017. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

TERMINATION
Jeff Stahl moved and Martha Leeper seconded the motion to terminate Barbie Ekis as a lunchroom aide at SVWE effective immediately. Roll call vote: Ayes-Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

ADJOURNMENT
Jeff Stahl moved and Erech Pierson seconded the motion that the meeting be adjourned at 8:10 p.m.   All voted in favor. Motion Carried.