December 20, 2017 Regular Meeting

Call to Order

President Stephanie Guerrero called the December meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley West Principal Brian Britton, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley Middle School Principal Cody Trigg, and Sangamon Valley High School principal Jonathan Field.

Pledge to the Flag

Mr. Trigg led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed the visitors.  Visitors present were: Sue Watts, Alan Ferriell, Matt and Lacy Wood, and Mike Oakley.

Consent Agenda

Cynthia Ervin moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Superintendent's Report

Mr. Meadows discussed his recommendation of entering an agreement with the Illinois Association of School Boards for board policy training, policy review, and manual updating.

Mr. Meadows discussed his recommendation of Trap Repair at the SVHS campus.

Principal's Report

Mr. Field updated the Board regarding upcoming changes to the conference agreement with Little Okaw Valley Conference.

Joint Annual Conference

Mrs. Martha Leeper updated the Board on the Joint Annual Conference.

Revised Facility Use Policy

Mr. Meadows updated the Board on the revisions recommended to the Facility Usage Policy. 

Facility Use Policy

Erech Pierson moved and Glenda Weldy seconded the motion to approve the revisions to the Facility Use Policy as presented.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Little Okaw Valley Conference

James Kent moved and Cynthia Ervin seconded the motion to end the conference agreement with the Little Okaw Valley Conference effective at the end of the 2018-2019 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

IASB Board Policy Review

Martha Leeper moved and Jeff Stahl seconded the motion to enter an agreement with the Illinois Association of School Boards for the board policy training, policy review and manual updating for the amount of $5,400.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Steam Trap Replacement

Erech Pierson moved and Glenda Weldy seconded the motion to hire King Lar for steam trap replacement at the high school for an amount not to exceed $24,600 which includes the Ameren rebate of $15,400. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

HS Volleyball Co-Op

Martha Leeper moved and James Kent seconded the motion to renew the HS Volleyball cooperative agreement with Tri-City for the 2018-2019 and the 2019-20 school years. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

HS Football Co-Op

Jeff Stahl moved and Cynthia Ervin seconded the motion to renew the HS Football cooperative agreement with Tri-City for the 2018-19 and 2019-20 school years.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

HS Softball Co-Op

Cynthia Ervin moved and Erech Pierson seconded the motion to renew the HS Softball cooperative agreement with Tri-City for the 2018-19 and the 2019-20 school years.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

HS Baseball Co-Op

Martha Leeper moved and Erech Pierson seconded the motion to renew the HS Baseball cooperative agreement with Tri-City for the 2018-19 and 2019-20 school years. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

JH Baseball Co-Op

Jeff Stahl moved and James Kent seconded the motion to renew the JH Baseball cooperative agreement with Tri-City for the 2018-19 and 2019-20 school years. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

Executive Session

Cynthia Ervin moved and Erech Pierson seconded the motion to enter closed session at 6:39 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

Closed Session Adjournment

Martha Leeper moved and Erech Pierson seconded the motion to re-enter open session at 8:22 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

Closed Session Minutes

Jeff Stahl moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Resignation

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the resignation of Valerie Janvrin as SVEE Principal effective June 30, 2018.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Resignation

Martha Leeper moved and James Kent seconded the motion to accept the resignation of Cody Trigg as SVMS Principal effective December 21, 2017. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Employment

Jeff Stahl moved and Cynthia Ervin seconded the motion to employ Paxton Campbell as SVMS Assistant Volleyball Coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Employment

Erech Pierson moved and Cynthia Ervin seconded the motion to employ Carl Spath as SVMS Volunteer Assistant Boys Basketball Coach for the remainder of the 2017-18 season. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Adjournment

Martha Leeper moved and Jeff Stahl seconded the motion that the meeting be adjourned at 8:24 p.m.   All voted in favor. Motion carried.

Next regular meeting is scheduled for Wednesday, January 17, 2018 at 6:00 p.m.