January 17, 2018 Regular Meeting

This meeting will be held January 17, 2018 at 6:00 PM in the SVHS Board Room.

  1. Call to Order
  2. Roll Call (Ervin, Guerrero, Leeper, Kent, Pierson, Stahl, Weldy)
  3. Pledge to Flag
  4. Recognition of Visitors
  5. Consent Agenda
    1. Approval of Minutes
    2. Payment of Bills
    3. Cafeteria Report
    4. Treasurer's Report
  6. Superintendent's Report - Mr. Meadows
    1. Tentative Elementary Teaching Assignments 18-19
    2. Pre-K and Title Grant Update
    3. Health Life Safety and Water Quality Update
  7. Curriculum Director's Report - Mr. Field
    1. District MAP Results
  8. New Business
    1. Bi-annual consideration of the status of closed session minutes
    2. Consider SVWE PTO's use of the gym and cafeteria for a Valentine's Dance
    3. Consider SVWE PTO's use of the gym and cafeteria for a Family Movie Night
  9. Closed Session (discuss employment, compensation, hiring, firing of prospective or current employees (personnel) including hearing testimony on a complaint lodged against an employee to determine its validity review of closed session minutes, professional negotiations, and matters of student discipline)
  10. Personnel
    1. Resignations
      1. Bus Driver
      2. SVEE Classroom Aide
    2. Employments
      1. Girls Track Coach
      2. HS Principal's Contract
      3. Superintendent's Contract
  11. Next regular meeting is scheduled for February 21, 2018
  12. Adjournment

December 20, 2017 Regular Meeting

Call to Order

President Stephanie Guerrero called the December meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley West Principal Brian Britton, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley Middle School Principal Cody Trigg, and Sangamon Valley High School principal Jonathan Field.

Pledge to the Flag

Mr. Trigg led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed the visitors.  Visitors present were: Sue Watts, Alan Ferriell, Matt and Lacy Wood, and Mike Oakley.

Consent Agenda

Cynthia Ervin moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Superintendent's Report

Mr. Meadows discussed his recommendation of entering an agreement with the Illinois Association of School Boards for board policy training, policy review, and manual updating.

Mr. Meadows discussed his recommendation of Trap Repair at the SVHS campus.

Principal's Report

Mr. Field updated the Board regarding upcoming changes to the conference agreement with Little Okaw Valley Conference.

Joint Annual Conference

Mrs. Martha Leeper updated the Board on the Joint Annual Conference.

Revised Facility Use Policy

Mr. Meadows updated the Board on the revisions recommended to the Facility Usage Policy. 

Facility Use Policy

Erech Pierson moved and Glenda Weldy seconded the motion to approve the revisions to the Facility Use Policy as presented.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Little Okaw Valley Conference

James Kent moved and Cynthia Ervin seconded the motion to end the conference agreement with the Little Okaw Valley Conference effective at the end of the 2018-2019 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

IASB Board Policy Review

Martha Leeper moved and Jeff Stahl seconded the motion to enter an agreement with the Illinois Association of School Boards for the board policy training, policy review and manual updating for the amount of $5,400.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Steam Trap Replacement

Erech Pierson moved and Glenda Weldy seconded the motion to hire King Lar for steam trap replacement at the high school for an amount not to exceed $24,600 which includes the Ameren rebate of $15,400. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

HS Volleyball Co-Op

Martha Leeper moved and James Kent seconded the motion to renew the HS Volleyball cooperative agreement with Tri-City for the 2018-2019 and the 2019-20 school years. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

HS Football Co-Op

Jeff Stahl moved and Cynthia Ervin seconded the motion to renew the HS Football cooperative agreement with Tri-City for the 2018-19 and 2019-20 school years.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

HS Softball Co-Op

Cynthia Ervin moved and Erech Pierson seconded the motion to renew the HS Softball cooperative agreement with Tri-City for the 2018-19 and the 2019-20 school years.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

HS Baseball Co-Op

Martha Leeper moved and Erech Pierson seconded the motion to renew the HS Baseball cooperative agreement with Tri-City for the 2018-19 and 2019-20 school years. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

JH Baseball Co-Op

Jeff Stahl moved and James Kent seconded the motion to renew the JH Baseball cooperative agreement with Tri-City for the 2018-19 and 2019-20 school years. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

Executive Session

Cynthia Ervin moved and Erech Pierson seconded the motion to enter closed session at 6:39 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

Closed Session Adjournment

Martha Leeper moved and Erech Pierson seconded the motion to re-enter open session at 8:22 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried

Closed Session Minutes

Jeff Stahl moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Resignation

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the resignation of Valerie Janvrin as SVEE Principal effective June 30, 2018.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Resignation

Martha Leeper moved and James Kent seconded the motion to accept the resignation of Cody Trigg as SVMS Principal effective December 21, 2017. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Employment

Jeff Stahl moved and Cynthia Ervin seconded the motion to employ Paxton Campbell as SVMS Assistant Volleyball Coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Employment

Erech Pierson moved and Cynthia Ervin seconded the motion to employ Carl Spath as SVMS Volunteer Assistant Boys Basketball Coach for the remainder of the 2017-18 season. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Adjournment

Martha Leeper moved and Jeff Stahl seconded the motion that the meeting be adjourned at 8:24 p.m.   All voted in favor. Motion carried.

Next regular meeting is scheduled for Wednesday, January 17, 2018 at 6:00 p.m.

November 15, 2017 Regular Meeting

Call to Order

President Stephanie Guerrero called the November meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent.  Absent: Erech Pierson.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley West Principal Brian Britton, Sangamon Valley East Principal Valerie Janvrin, and Sangamon Valley High School principal Jonathan Field.

Pledge to the Flag

Mr. Field led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed the visitors.  Visitors present were: Olivia Garrett, Tanner Owens, Ella Rutherford, John Gorecki, Alan Ferriell, Michael Oakley, and Jessica Whighstil.

Eye on the Storm

Mr. Meadows thanked the administration, faculty, and staff for their hard work coordinating the district’s first K-12 Veteran’s Day Assembly held on Friday, November 10, 2017, at the Illiopolis campus.

Mr. John Gorecki updated the Board on the successful 2017-2018 Marching Band and Flags season.  Ella Rutherford, Tanner Owens, and Olivia Garrett addressed the Board describing their experiences as part of the SVHS music program.

Consent Agenda

Jeff Stahl moved and Cynthia Ervin seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

Superintendent's Report

Mr. Meadows updated the Board on the progress of the Greenhouse planning.

Mr. Meadows updated the Board on the lead mitigation taking place at the SVEE campus as well as plans for further action at both the SVEE and SVWE campuses.

Curriculum Director's Report

Mr. Jonathan Field updated the Board on the latest PARCC results.

IASB Resolution

Stephanie Guerrero moved and Cynthia Ervin seconded the motion to not adopt the IASB Student Safety & Protection Resolution. All voted in favor. Motion carried.

IASB Resolution

Cynthia Ervin moved and James Kent seconded the motion to adopt the IASB School as a Polling Place Reimbursement Resolution.  All voted in favor.  Motion carried.

IASB Resolution

Stephanie Guerrero moved and Glenda Weldy seconded the motion to adopt the IASB Statewide 1% Sales Tax Resolution.  All voted in favor.  Motion carried.

IASB Resolution

Jeff Stahl moved and Cynthia Ervin seconded the motion to not adopt the IASB Open Meetings ACT-Discussion on Shared Staff Resolution.  All voted in favor.  Motion carried.

IASB Resolution

Cynthia Ervin moved and Glenda Weldy seconded the motion to adopt the IASB PARCC Testing Results Resolution.  All voted in favor.  Motion carried.

Erech Pierson entered the meeting at 6:30 p.m.

IASB Resolution

Jeff Stahl moved and James Kent seconded the motion to adopt the IASB PTELL-No Penalty for Under Levy.  All voted in favor.  Motion carried.

IASB Resolution

Stephanie Guerrero moved and Cynthia Ervin seconded the motion to not adopt the IASB position Statement 2.27 on State Authorized Charter School Funding.  All voted in favor.  Motion carried.

IASB Resolution

James Kent moved and Glenda Weldy seconded the motion to adopt the IASB’s position on Energy Savings Contracts.  All voted in favor.  Motion carried.

Designation of Voting Member

Stephanie Guerrero moved and Cynthia Ervin seconded the motion to appoint Martha Leeper as the board’s voting member for the 2017 Delegate Assembly.   All Voted in favor. Motion carried.

2017 Tax Levy

Martha Leeper moved and Erech Pierson seconded the motion to adopt the 2017 Tax Levy payable in 2018. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Greenhouse

Cynthia Ervin moved and Jeff Stahl seconded the motion to approve a $5,000 down payment for the greenhouse at SVHS. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Six Flags Trip

James Kent moved and Erech Pierson seconded the motion to approve the SVMS choir trip to Six Flags in May 2018. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Executive Session

Jeff Stahl moved and James Kent seconded the motion to enter closed session at 6:38 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Adjournment

James Kent moved and Jeff Stahl seconded the motion to re-enter open session at 6:55pm. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Minutes

Glenda Weldy moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Retirement

Cynthia Ervin moved and James Kent seconded the motion to accept the irrevocable letter of retirement for Karla Sullivan effective at the end of the 2020-2021 school year.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Adjournment

Jeff Stahl moved and Erech Pierson seconded the motion that the meeting be adjourned at 6:58 p.m.   All voted in favor. Motion Carried.

Next regular meeting is scheduled for Wednesday, December 20, 2017 at 6:00 p.m.