November 15, 2017 Regular Meeting

Call to Order

President Stephanie Guerrero called the November meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent.  Absent: Erech Pierson.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley West Principal Brian Britton, Sangamon Valley East Principal Valerie Janvrin, and Sangamon Valley High School principal Jonathan Field.

Pledge to the Flag

Mr. Field led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed the visitors.  Visitors present were: Olivia Garrett, Tanner Owens, Ella Rutherford, John Gorecki, Alan Ferriell, Michael Oakley, and Jessica Whighstil.

Eye on the Storm

Mr. Meadows thanked the administration, faculty, and staff for their hard work coordinating the district’s first K-12 Veteran’s Day Assembly held on Friday, November 10, 2017, at the Illiopolis campus.

Mr. John Gorecki updated the Board on the successful 2017-2018 Marching Band and Flags season.  Ella Rutherford, Tanner Owens, and Olivia Garrett addressed the Board describing their experiences as part of the SVHS music program.

Consent Agenda

Jeff Stahl moved and Cynthia Ervin seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

Superintendent's Report

Mr. Meadows updated the Board on the progress of the Greenhouse planning.

Mr. Meadows updated the Board on the lead mitigation taking place at the SVEE campus as well as plans for further action at both the SVEE and SVWE campuses.

Curriculum Director's Report

Mr. Jonathan Field updated the Board on the latest PARCC results.

IASB Resolution

Stephanie Guerrero moved and Cynthia Ervin seconded the motion to not adopt the IASB Student Safety & Protection Resolution. All voted in favor. Motion carried.

IASB Resolution

Cynthia Ervin moved and James Kent seconded the motion to adopt the IASB School as a Polling Place Reimbursement Resolution.  All voted in favor.  Motion carried.

IASB Resolution

Stephanie Guerrero moved and Glenda Weldy seconded the motion to adopt the IASB Statewide 1% Sales Tax Resolution.  All voted in favor.  Motion carried.

IASB Resolution

Jeff Stahl moved and Cynthia Ervin seconded the motion to not adopt the IASB Open Meetings ACT-Discussion on Shared Staff Resolution.  All voted in favor.  Motion carried.

IASB Resolution

Cynthia Ervin moved and Glenda Weldy seconded the motion to adopt the IASB PARCC Testing Results Resolution.  All voted in favor.  Motion carried.

Erech Pierson entered the meeting at 6:30 p.m.

IASB Resolution

Jeff Stahl moved and James Kent seconded the motion to adopt the IASB PTELL-No Penalty for Under Levy.  All voted in favor.  Motion carried.

IASB Resolution

Stephanie Guerrero moved and Cynthia Ervin seconded the motion to not adopt the IASB position Statement 2.27 on State Authorized Charter School Funding.  All voted in favor.  Motion carried.

IASB Resolution

James Kent moved and Glenda Weldy seconded the motion to adopt the IASB’s position on Energy Savings Contracts.  All voted in favor.  Motion carried.

Designation of Voting Member

Stephanie Guerrero moved and Cynthia Ervin seconded the motion to appoint Martha Leeper as the board’s voting member for the 2017 Delegate Assembly.   All Voted in favor. Motion carried.

2017 Tax Levy

Martha Leeper moved and Erech Pierson seconded the motion to adopt the 2017 Tax Levy payable in 2018. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Greenhouse

Cynthia Ervin moved and Jeff Stahl seconded the motion to approve a $5,000 down payment for the greenhouse at SVHS. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Six Flags Trip

James Kent moved and Erech Pierson seconded the motion to approve the SVMS choir trip to Six Flags in May 2018. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Executive Session

Jeff Stahl moved and James Kent seconded the motion to enter closed session at 6:38 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Adjournment

James Kent moved and Jeff Stahl seconded the motion to re-enter open session at 6:55pm. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Minutes

Glenda Weldy moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Retirement

Cynthia Ervin moved and James Kent seconded the motion to accept the irrevocable letter of retirement for Karla Sullivan effective at the end of the 2020-2021 school year.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Adjournment

Jeff Stahl moved and Erech Pierson seconded the motion that the meeting be adjourned at 6:58 p.m.   All voted in favor. Motion Carried.

Next regular meeting is scheduled for Wednesday, December 20, 2017 at 6:00 p.m.

 

October 18, 2017 Regular Meeting

CALL TO ORDER

President Stephanie Guerrero called the October meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent.  Absent: Erech Pierson. 

ADMINISTRATION

Also present: Superintendent Bob Meadows, Sangamon Valley West Principal Brian Britton, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley Middle School Principal Cody Trigg, and Sangamon Valley High School principal Jonathan Field.

PLEDGE TO THE FLAG

Mr. Brian Britton led the group in the Pledge of Allegiance. 

VISITORS

President Guerrero recognized and welcomed the visitors.  Visitors present were: Debby Hawkins, Michael Oakley, Josh Myers, Barney Mundorf.

EYE ON THE STORM

Mr. Meadows discussed the October Herald and Review article featuring Sangamon Valley High School’s GAPP/SAP exchange programs.  

Mr. Meadows thanked the administration, faculty, and staff for their hard work coordinating as well as the district’s families for their support of this year’s Family Reading Night held on Tuesday, October 10, 2017.

Mr. Meadows will invite Mr. John Gorecki to the November Board meeting to discuss the 2017-2018 Marching Band season.

CONSENT AGENDA

Jeff Stahl moved and Cynthia Ervin seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

SUPERINTENDENT'S REPORT

Mr. Meadows updated the Board on the installation of new water fountains and implementation of the district’s Water Testing Plan.

Mr. Meadows discussed with the Board the Resolution of Tentative Tax Levy for 2017.

Mr. Meadows updated the Board on the October IASB Dinner Meeting held at Sangamon Valley High School on October 3, 2017.

CLASS OF 1997

Martha Leeper moved and Glenda Weldy seconded the motion to allow the Niantic-Harristown Class of 1997 to use the HS cafeteria for a reunion luncheon.  All voted in favor.  Motion carried.

2017 TENTATIVE TAX LEVY

Cynthia Ervin moved and James Kent seconded the motion to adopt the Reosultion of Tentative Tax Levy for 2017 payable in 2018. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

ADMINISTRATOR SALARY

Jeff Stahl moved and Martha Leeper seconded the motion to approve the Administrator Salary Compensation report as required under PA 96-0349. All voted in favor. Motion carried.

IASB RESOLUTIONS COMMITTEE

Mr. Meadows encouraged the Board to review the list of 2017 resolutions provided.  Discussion and a vote will take place at the November meeting.

POST PROM

James Kent moved and Martha Leeper seconded the motion to allow Post Prom to use the Illiopolis Campus on April 22, 2018 for Post Prom activities. Ayes- Stephanie Guerrero, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  Abstain: Cynthia Ervin. Motion carried.

EXECUTIVE SESSION

Jeff Stahl moved and Cynthia Ervin seconded the motion to enter closed session at 6:24 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

CLOSED SESSION ADJOURNMENT

Cynthia Ervin moved and Glenda Weldy seconded the motion to re-enter open session at 6:35pm. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

CLOSED SESSION MINUTES

Jeff Stahl moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

EMPLOYMENT

James Kent moved and Cynthia Ervin seconded the motion to hire Brenda Terneus as a classroom aide at SVWE. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

ADJOURNMENT

Jeff Stahl moved and Martha Leeper seconded the motion that the meeting be adjourned at 6:37 p.m.   All voted in favor. Motion Carried.

September 27, 2017 Regular Meeting

Call to Order

President Stephanie Guerrero called the Amended Budget Hearing to order at 6:00 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  Absent: Glenda Weldy and James Kent.

Hearing on Amended 2016-2017 School District Budget

Cynthia Ervin moved and Erech Pierson seconded the motion to open the hearing on the amended 2017-2018 school district budget.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried. 

Jeff Stahl moved and Martha Leeper seconded the motion to close the hearing on the amended 2017-2018 school district budget. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Hearing Adjourned

Cynthia Ervin moved and Erech Pierson seconded that the hearing being adjourned at 6:03 p.m. All voted in favor. Motion carried.   

Call to Order

President Stephanie Guerrero called the September meeting to order at 6:03 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  Absent: Glenda Weldy and James Kent.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley West Principal Brian Britton, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley Middle School Principal Cody Trigg, and Sangamon Valley High School principal Jonathan Field. 

Pledge to the Flag

Mrs. Janvrin led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed the visitors.  Visitors present were: Michael Oakley, Josh Myers, Cissy Trusner, Lisa Hardy, Tina Gwin, Spenser White, Joe Scanavino, Paxton Campbell, Tony Nika, Jessica Williams, Carl Spath, Alan Ferriell, Madison Kokal, Mackenzie Kokal, Makayla Moran, Caitlin Slifer.  

Michael Oakley addressed the board with questions regarding the district lead testing.

Eye on the Storm

Mr. Meadows introduced to the Board new teachers to the Sangamon Valley School District: Carl Spath, Paxton Campbell, Tony Nika, and Jessica Williams. 

Mr. Joe Scanavino updated the Board on the SAPP program that concluded earlier this week.  Madison and Mackenzie Kokal, Makayla Moran, and Caitlin Slifer addressed the Board about their experience as host students.  

Mr. Meadows updated the Board on the results of the lead testing conducted in August at SVEE and SWEE campuses. 

Mr. Meadows informed the Board of a request from the Niantic-Harristown class of 1997 to use the High School cafeteria for the purpose of a 20 year class reunion.  The Board gave verbal consent and will officially approve by vote during the October meeting.

Consent Agenda

Martha Leeper moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Superintendent's Report

Mr. Meadows updated the Board on the status of the proposed detachment.

Mr. Meadows updated the Board on the status of the Pre-K Grant.

Curriculum Director's Report

Mr. Field discussed and offered a cost projection for the Reading curriculum currently being piloted in the district.  

Faciltiies Usage Policy

Discussion of proposed changes to the Facilities Usage Policy was tabled until the October Board Meeting. 

Amended Budget

Cynthia Ervin moved and Martha Leeper seconded the motion to accept the amended 2017-2018 budget as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

District Audit

Jeff Stahl moved and Erech Pierson seconded the motion to approve the 2017 district audit as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Consultant

Discussion on Dr. Bill Phillips as a consultant was tabled.

Illiopolis Fall Festival

Erech Pierson moved and Martha Leeper seconded the motion to allow the Village of Illiopolis to use the middle school for their Annual Fall Festival. All voted in favor.  Motion carried.

Executive Session

Jeff Stahl moved and Cynthia Ervin seconded the motion to enter closed session at 6:55 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Closed Session Adjournment

Jeff Stahl moved and Erech Pierson seconded the motion to reenter open session at 7:06 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Closed Session Minutes

Martha Leeper moved and Cynthia Ervin seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Resignation

Jeff Stahl moved and Erech Pierson seconded the motion to accept the resignation of Kelly Pevler as SVWE bus monitor. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Erech Pierson seconded the motion to employ Cody Trigg as the 8th Grade Girls Basketball coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Jeff Stahl seconded the motion to employ Rhonda Wiese as the SVHS Assistant Scholastic Bowl coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Employment

Martha Leeper moved and Erech Pierson seconded the motion to employ Jennifer Williams as SVWE bus monitor.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Attorney

Martha Leeper moved and Cynthia Ervin seconded the motion to retain the services of Guin Mundorf Attorneys at Law. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

FMLA

Cynthia Ervin moved and Erech Pierson seconded the motion to approve the FMLA request of Jonathan Field to begin on approximately November 10, 2017. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Next Regular Meeting is scheduled for October 18, 2017 at 6 p.m. in the SVHS Board Room.

Adjournment

Martha Leeper moved and Erech Pierson seconded the motion that the meeting be adjourned at 7:10 p.m.   All voted in favor. Motion Carried.