May 8, 2019 Regular Meeting

Call to Order

President Stephanie Guerrero called the May meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Jeff Stahl, and Cynthia Ervin. Absent: James Kent.

Administration

Also present: Superintendent Bob Meadows, SVP Principal Bethany Wellbaum, SVIS/MS Principal Brian Britton, and SVHS Principal Jonathan Field.

Pledge to the Flag

Mr. Britton led the group in the Pledge of Allegiance.

Visitors

President Stephanie Guerrero recognized the visitors.  Visitors present were: Cameron Calhoun, Rachel Manion, Dakota Floyd, and Connor Fryman.

Boys Basketball

Cameron Calhoun, Connor Fryman, and Dakota Floyd addressed the Board concerning the SV Boys Basketball team.

Executive Session

Jeff Stahl moved and Erech Pierson seconded the motion to enter closed session at 6:08 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, and Jeff Stahl.  All voted in favor. Motion carried.

James Kent entered the meeting at 6:12 p.m.

Closed Session Adjournment

Jeff Stahl moved and James Kent seconded the motion to re-enter open session at 6:49 p.m.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Closed Session Minutes

Cynthia Ervin moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Employment

Glenda Weldy moved and Martha Leeper seconded the motion to employ Alexa Jones as a HS English Teacher for the 2019-20 school year. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Employment

Erech Pierson moved and James Kent seconded the motion to employ the summer help as listed: Custodians @ 5.5 hours per day: Caleb Rutherford, Dalton Trusner. Paint crew @ 5.5 hours per day: Mary Hamm, Trescia Wiesner. Grounds crew @ 5.5 hours per day: Michael Lee, James Marksberry. Unit Office Assistant @ 12 hours per week: Beth Stacey.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Resignation

Jeff Stahl moved and Erech Pierson seconded the motion to accept the resignation of Jarred Leeper as a 2nd grade teacher effective at the end of the 2018-19 school year. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Curriculum Director’s Report

Mr. Britton addressed the Board with an Intermediate Building Update.

Ms. Wellbaum discussed the ADM Cares Grant with the Board.

Superintendent’s Report

Mr. Meadows updated the Board on the Food Service bid.

Mr. Meadows discussed the south wing roof replacement at the High School campus.

Mr. Meadows reviewed the summer work items with the Board.

Mr. Meadows updated the Board on the projected enrollments for the 19-20 school year.

Consent Agenda

Martha Leeper moved and Glenda Weldy seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Amended Budget

Erech Pierson moved and Martha Leeper seconded the motion to accept the tentative amended 2018-2019 budget as presented. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Amended Budget Hearing

Martha Leeper moved and Jeff Stahl seconded the motion to set the hearing as part of the regular board meeting on June 19, 2019. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Auditors

Cynthia Ervin moved and Glenda Weldy seconded the motion to hire Floyd and Associates as our auditors for the 2019-20 school year at a cost not to exceed $9,300.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Emergency Repair Resolution

Jeff Stahl moved and James Kent seconded the motion to adopt the resolution for emergency repair as presented. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

WHEREAS, the Board of Education of Sangamon Valley Community Unit School District No. 9, County of Macon, State of Illinois ("District"), has the responsibility to manage and operate the schools of the School District; and

WHEREAS, the staff of the School District has recently been made aware of significant and increased water penetration and leakage to the High School roof in two locations which is causing further damage to the interior of the building and creating a potential safety hazard for students and staff; and

WHEREAS, the immediate repair of the school building is necessa1y to ensure a safe and healthy educational environment for our students; and

WHEREAS, the damage to the building and threat to student safety, if not immediately repaired, constitutes an emergency, which must be immediately addressed in order to ensure that said facility is available for continued educational use; and

WHEREAS, the School Code exempts contracts from public bidding requirements where funds are expended in an emergency and such emergency expenditure is approved by 3/4 of the members of the board of education (105 ILCS 5/10-20.21).

NOW, THEREFORE, Be It Resolved by the Board of Education of Sangamon Valley Community Unit School District No. 9, County of Macon, State of Illinois, as follows:

Section I: The preamble recitals of this Resolution are adopted and incorporated herein by this reference and found to be true and accurate statements.

Section 2: The Board deems it advisable, necessary, and in the best interests of this

School District to effectuate the repair of building damage on an emergency basis, pursuant to Section 10-20.21 of the School Code, without undertaking the public bidding process which would otherwise be required.

Section 3: That the Superintendent of the School District is hereby authorized and directed to take all necessary and proper actions, including the selection of a contractor and execution of a contract, to effectuate the repair of damage to a school building roof and the Superintendent is further authorized to apply for and execute all necessary documents to apply for the use of Health Life Safety Funds for this project, if he deems necessary.

Section 4: That this resolution shall be in full force and effect immediately and forthwith upon its passage by 3/4 of the entire Board membership.

Roof Replacement

Glenda Weldy moved and James Kent seconded the motion to award the bid to replace the roof on the south wing of the High School to Sentry Roofing for the amount of $59,770.  This amount includes the extended 20 year warranty. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

MS Gym Floor Repair

Erech Pierson moved and Martha Leeper seconded the motion to award the bid to repair the MS gym floor to Central Supply Co. for $16,750.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Summer Work

Cynthia Ervin moved and Erech Pierson seconded the motion to approve the list of summer work items as presented excluding the tuck pointing at the High School.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

IASB Conference

Jeff Stahl moved and Martha Leeper seconded the motion to approve the board to attend the Annual IASB Conference on November 22-24, 2019. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, Cynthia Ervin, Jeff Stahl, and James Kent.  All voted in favor. Motion carried.

Block Party

Glenda Weldy moved and Erech Pierson seconded the motion to allow the Tabernacle Baptist Church to host a block party on the grounds at the Primary building on May 29, 2019.  All voted in favor. Motion carried.

Special Board meeting on June 4, 2019 at 5:30 p.m.

Next regular meeting is scheduled for June 19, 2019 at 6 p.m.

Adjournment

Jeff Stahl moved and Erech Pierson seconded the motion that the meeting be adjourned at 8:04 p.m.  All voted in favor. Motion carried.

April 24, 2019 Special Meeting

Call to Order

President Stephanie Guerrero called the special April meeting to order at 6:00 p.m.  Board members present were: Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy. Absent: James Kent.


Administration

Also present: Superintendent Bob Meadows.

Pledge to the Flag

Mr. Meadows led the group in the Pledge of Allegiance.

Oath of Office

Superintendent Bob Meadows administered the oath of office to the newly elected Board members. Stephanie Guerrero, Martha Leeper and Jeff Stahl were sworn in.

Adjourn Sine Die

Cynthia Ervin moved and Erech Pierson seconded the motion to adjourn sine die.  Roll call vote: Ayes-Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy.  All voted in favor. Motion carried.

Roll Call

President Stephanie Guerrero reconvened the special April meeting at 6:05 p.m.  Board members present were: Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy. Absent: James Kent.


Appoint President Pro Tem

Martha Leeper moved and Jeff Stahl seconded the motion to appoint Superintendent Bob Meadows as president “pro tem”.  Roll call vote: Ayes-Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy.  All voted in favor. Motion carried.

Appoint Secretary Pro Tem

Erech Pierson moved and Stephanie Guerrero seconded the motion to appoint Martha Leeper as secretary “pro tem”.  Roll call vote: Ayes-Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy.  All voted in favor. Motion carried.

Elect President

Martha Leeper moved and Cynthia Ervin seconded the motion to elect Stephanie Guerrero as Board President.  Roll call vote: Ayes-Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy.  All voted in favor. Motion carried.

Elect Vice President

Erech Pierson moved and Stephanie Guerrero seconded the motion to elect Jeff Stahl as Vice President.  Roll call vote: Ayes-Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy.  All voted in favor. Motion carried.

Elect Secretary

Glenda Weldy moved and Cynthia Ervin seconded the motion to elect Martha Leeper as secretary.  Roll call vote: Ayes-Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy.  All voted in favor. Motion carried.

Retain District Treasurer

Stephanie Guerrero moved and Martha Leeper seconded the motion to retain Erica Bryan as district treasurer.  Roll call vote: Ayes-Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy.  All voted in favor. Motion carried.

Adopt 2019-2020 Board Meeting Dates and Times

Glenda Weldy moved and Stephanie Guerrero seconded the motion to adopt the listed regular board meeting dates and times for the 2019-2020 school year as presented.  All voted in favor. Motion carried.

Adjournment

Martha Leeper moved and Erech Pierson seconded the motion to adjourn at 6:19 p.m. All voted in favor. Motion carried. 

The next regular meeting is scheduled for Wednesday, May 8, 2019 at 6:00 p.m.

April 17, 2019 Regular Meeting

Call to Order

President Stephanie Guerrero called the April meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy and James Kent. Absent: Cynthia Ervin and Jeff Stahl.

Administration

Also present: Superintendent Bob Meadows, SVP Principal Bethany Wellbaum, SVIS/MS Principal Brian Britton, and SVHS Principal Jonathan Field.

Pledge to the Flag

Mr. Meadows led the group in the Pledge of Allegiance.

Visitors

President Stephanie Guerrero recognized the visitors.  Visitors present were: Seth Barr, Lacey Wood, Monica Cummings, Debby Hawkins, Sarah Wheeler, and Sharon Uslan.

Sarah Wheeler, Monica Cummings, and Debby Hawkins addressed the Board to discuss the Fountas and Pinnell reading program as well as give an update on the successes and challenges of implementing attendance centers at the Intermediate School.

ENGIE

Martha Leeper moved and Glenda Weldy seconded the motion to select ENGIE as the chosen qualified provider to provide energy efficiency and building modernization services to the District in one or more project phases over the next ten years. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

WHEREAS, the District desires to reduce energy and operating costs through a modernization project as outlined in Public Act 87-1106 Article 5/19b of the Illinois School Code; and

WHEREAS, a public notice requesting proposals was advertised; and

WHEREAS, proposal(s) were received as requested and opened; and

UPON MOTION;

  1. The District names ENGIE as the chosen “Qualified Provider” to provide energy efficiency and building modernization services to the District in one or more project phases over the next ten years.

  2. The District authorizes the Superintendent to proceed with the following:

  • Begin exclusive discussions with ENGIE to finalize the scope, cost, and savings associated with the Phase One project

  • Develop the final Phase One agreement with ENGIE

  • Hire a third-party architect to approve the savings calculations associated with this project and provide a letter to the Superintendent at a cost that is not to exceed $2,000

RESOLVED, that the District Board shall review the Phase One contractual information before the final agreement is signed.

Diesel, Gasoline, Propane Bid

James Kent moved and Erech Pierson seconded the motion to award the diesel fuel, unleaded gasoline, and propane bids to Evergreen FS for the 2019-20 school year.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Boys Basketball

Erech Pierson moved and Glenda Weldy seconded the motion to form a committee to discuss the interest/feasibility of a cooperative agreement for Boys Basketball with Tri-City. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Roof Replacement

Martha Leeper moved and James Kent seconded the motion to table the discussion for the roof replacement at the HS until the May Board Meeting.  All voted in favor.  Motion carried.

Student Discipline Hearing

James Kent moved and Martha Leeper seconded the motion to appoint Stephanie Guerrero as hearing officer for the student discipline hearing. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Executive Session

Glenda Weldy moved and Erech Pierson seconded the motion to enter closed session at 6:27 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Closed Session Adjournment

Erech Pierson moved and James Kent seconded the motion to re-enter open session at 6:41 p.m.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Closed Session Minutes

Martha Leeper moved and Glenda Weldy seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Student Discipline Student SV2019-3

Erech Pierson moved and James Kent seconded the motion to expel student # SV2019-3 for two years from April 17, 2019, to April 1, 2021, based on a preponderance of the evidence presented in the expulsion hearing and based on the Board’s determination that the student engaged in egregious conduct, that the student’s continued presence at school poses a threat to school safety of other students and staff and substantially disrupts the operation of school. The Board further finds that given the severity of the student’s gross misconduct, there are no other appropriate disciplinary interventions available and that the presence of the student at school will foster a culture that the student’s behavior at school is acceptable and tolerated.  The expulsion shall be held in abeyance only if the student will enroll in an alternative school during the period of his expulsion.  Student #SV2019-3 may return to Sangamon Valley on April 1, 2021 pending successful completion and a recommendation from the alternative school. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Employment

Martha Leeper moved and Glenda Weldy seconded the motion to employ Holly Russell as an at-will, benefited bus driver. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Resignation

James Kent moved and Erech Pierson seconded the motion to accept the resignation of Jeffry Nees as an at-will, full-time night custodian effective May 3, 2019.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Resignation

James Kent moved and Martha Leeper seconded the motion to accept the resignation of Jessica Whightsil as HS Freshman Volleyball Coach effective immediately. Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Consent Agenda

Martha Leeper moved and Glenda Weldy seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes-Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor. Motion carried.

Eye on the Storm

Mr. Field updated the Board on recognition and honors received by the following SV students and staff: Luke Stacey, Isaac Fleck, Taylor Page, Karina Forshee, Madison Kokal, Mackenzie Kokal, Joe Scanavino, Britney Cowan, and Gregory Higby.

Superintendent’s Report

Mr. Meadows discussed the proposed summer work items for each campus.

Mr. Meadows updated the Board on the Food Service bid.

Mr. Meadows discussed the Site visit to Bement and Central A&M High Schools.

Board reorganization meeting is scheduled for April 24, 2019, at 6:00 p.m.

Next regular meeting is scheduled for May 8, 2019.

Adjournment

Erech Pierson moved and Glenda Weldy seconded the motion that the meeting be adjourned at 7:26 p.m.  All voted in favor. Motion carried.