September 6, 2018 Special Meeting

Call to Order

President Stephanie Guerrero called the special meeting to order at 6:06 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy. Absent: James Kent.

Administration

Also present: Superintendent Bob Meadows.

Pledge to the Flag

Mr. Meadows led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed Boyd Ferguson, IASB Policy Consultant.

Board Policy Review

The Board reviewed and discussed sections 1-3 and 8 of the District Policy Manual.

Adjournment

Glenda Weldy moved and Erech Pierson seconded the motion that the meeting be adjourned at 8:24 p.m. All voted in favor. Motion carried.

Next regular meeting is scheduled for Wednesday, September 26, 2018 at 6:00 p.m.

Next Board Policy Review meeting is scheduled for Thursday, October 4 at 6:00 p.m.

August 15, 2018 Regular Meeting

Call to Order

President Stephanie Guerrero called the August meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent. Absent: Jeff Stahl and Cynthia Ervin.

Administration

Also present: Superintendent Bob Meadows, SVPS Principal Bethany Wellbaum, SVIS/MS Principal Brian Britton, and SVHS Principal Jonathan Field.

Pledge to the Flag

Mr. Britton led the group in the Pledge of Allegiance.

Closed Session

Erech Pierson moved and James Kent seconded the motion to enter closed session at 6:01 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Closed Session Adjournment

Cynthia Ervin moved and Glenda Weldy seconded the motion to re-enter open session at 6:43 p.m. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Closed Session Minutes

Erech Pierson moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

James Kent moved and Erech Pierson seconded the motion to employ Ryan McVickers as the Intermediate and Middle School Physical Education Teacher. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Erech Pierson moved and Martha Leeper seconded the motion to employ Arianna Guerrero as an At-Will, Middle School AEP Aide. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, and Glenda Weldy. Abstain: Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

James Kent moved and Erech Pierson seconded the motion to employ Kathy Johnston as an At-Will, Middle School Library Aide. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Glenda Weldy moved and Martha Leeper seconded the motion to employ Allan Ferrell as an At-Will, Part Time Custodian for the Primary Building. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Martha Leeper moved and James Kent seconded the motion to accept the resignation of Amy Day as District Head Cook. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Glenda Weldy moved and James Kent seconded the motion to accept the resignation of Autumn Pfeiffer as a High School Custodian. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Erech Pierson moved and Martha Leeper seconded the motion to accept the resignation of Kelly Pevler as SVMS Library Aide. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Glenda Weldy moved and James Kent seconded the motion to accept the resignation of Cara Burkhart as Middle School Cheer Coach. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Consent Agenda

Martha Leeper moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Superintendent's Report

Mr. Meadows updated the Board on current enrollment numbers for the 2018-2019 school year.

Mr. Meadows reviewed the tentative 2018-2019 District Budget. The District Budget will be on display in the Unit Office for 30 days.

Mr. Meadows requested approval to seek bids for Food Service Management.

Board Review Policy

Stephanie Guerrero reminded the Board of the Board Policy Review meetings on September 6, 2018, and October 4, 2018.  Both meetings will begin at 6:00 p.m.

District Goals

Stephanie Guerrero reviewed the revisions made to the District goals.

District Budget

Erech Pierson moved and Martha Leeper seconded the motion to approve the 2018-2019 tentative District Budget. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

District Budget Hearing

Martha Leeper moved and James Kent seconded the motion to set a hearing on the 2018-2019 tentative District Budget as part of the regular Board Meeting on September 26, 2018. All voted in favor. Motion carried.

District Goals

James Kent moved and Glenda Weldy seconded the motion to adopt the revised Sangamon Valley Board of Education Goals as presented. All voted in favor. Motion carried.

Food Service Management

Martha Leeper moved and Erech Pierson seconded the motion to allow the Superintendent to seek bids for Food Service Management. All voted in favor. Motion carried.

Roof Repair

James Kent moved and Glenda Weldy seconded the motion to approve the bid from Tremco to repair the roof on the Intermediate Building at a cost of $13,800.73. Roll call vote: Ayes- Erech Pierson, Martha Leeper, James Kent, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Adjournment

Erech Pierson moved and James Kent seconded the motion that the meeting be adjourned at 7:24 p.m.  All voted in favor.  Motion carried.

Next regular meeting is scheduled for Wednesday, September 26, 2018 at 6:00 p.m.

July 18, 2018 Regular Meeting

CALL TO ORDER

President Stephanie Guerrero called the July meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Cynthia Ervin. Absent: James Kent.

ADMINISTRATION

Also present: Superintendent Bob Meadows.

PLEDGE TO THE FLAG

Mr. Meadows led the group in the Pledge of Allegiance.

CLOSED SESSION

Erech Pierson moved and James Stahl seconded the motion to enter closed session at 6:01 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

CLOSED SESSION ADJOURNMENT

Cynthia Ervin moved and Glenda Weldy seconded the motion to re-enter open session at 6:36 p.m. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

CLOSED SESSION MINUTES

Erech Pierson moved and Cynthia Ervin seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

EMPLOYMENT

Martha Leeper moved and Erech Pierson seconded the motion to employ Amanda Lamb as Middle School Science Teacher. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

EMPLOYMENT

Glenda Weldy moved and Martha Leeper seconded the motion to employ Zoey Zara as an Intermediate and Middle School Music Teacher. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

RESIGNATION

Jeff Stahl moved and Erech Pierson seconded the motion to accept the resignation of Robyn Powell as Middle School Science Teacher. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

RESIGNATION

Cynthia Ervin moved and Martha Leeper seconded the motion to accept the resignation of Shelby Keppler as Middle School Classroom Aide. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

CONSENT AGENDA

Jeff Stahl moved and Glenda Weldy seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

SUPERINTENDENT'S REPORT

Mr. Meadows updated the Board on the completion of the sidewalk and the status of the Greenhouse Project at the SVHS campus.

Mr. Meadows reviewed with the Board the routine maintenance completed across all campuses.

Mr. Meadows discussed the roof repairs needed at the Intermediate School.

DISTRICT GOALS

Stephanie Guerrero read the revised District goals set at the June Board Retreat. The second reading and adoption will take place at August meeting.

DAIRY CONTRACT

Erech Pierson moved and Glenda Weldy seconded the motion to award the dairy contract to Prairie Farms for the 2018-19 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

GROCERY BID

Martha Leeper moved and Glenda Weldy seconded the motion to award the grocery contract to Kohl Wholesale for the 2018-19 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

SENTINEL

Jeff Stahl moved and Glenda Weldy seconded the motion to renew the subscription of the Sentinel for the 2018-19 school year at a cost of $19.00 per subscription.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

CLOSED SESSION MINUTES

Cynthia Ervin moved and Martha Leeper seconded the motion to keep the closed session minutes from January 2018 through June 2018 closed. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

SAFE SCHOOLS

Martha Leeper moved and Erech Pierson seconded the motion to enter into an agreement with the Macon-Piatt Regional Office of Education for Safe School and Futures Unlimited services for the 2018-19 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

SUMMER REC

Jeff Stahl moved and Glenda Weldy seconded the motion to allow the Summer Rec Program to use 2 buses and drivers at no cost to the district. All voted in favor. Motion carried.

SV INTERMEDIATE PTO

Cynthia Ervin moved and Erech Pierson seconded the motion to allow the Sangamon Valley Intermediate PTO to use the Illiopolis Campus to host a circus on August 30, 2018, at no cost to the district. All voted in favor.  Motion carried.

WORKING CASH FUND

Martha Leeper moved and Erech Pierson seconded the motion to transfer $300,000 from the Working Cash Fund to the Capital Fund to cover the cost of sidewalk projects at the high school and middle school, roof replacement and floor repair in the main gym at Illiopolis, and roof repair at the Intermediate building.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

VILLAGE OF HARRISTOWN

Glenda Weldy moved and Martha Leeper seconded the motion to enter into an agreement with the Village of Harristown to use Tax Increment Financing Funds for the renovation of plumbing and restroom facilities in the primary building. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

VILLAGE OF NIANTIC

Jeff Stahl moved and Glenda Weldy seconded the motion to support the Village of Niantic’s Water Distribution System Improvements at no cost to the district. All voted in favor. Motion carried.

VILLAGE OF ILLIOPOLIS

Jeff Stahl moved and Erech Pierson seconded the motion to allow the Village of Illiopolis to place their community organization sign on school property at no cost to the district. All voted in favor.  Motion carried.

ADJOURNMENT

Cynthia Ervin moved and Jeff Stahl seconded the motion that the meeting be adjourned at 7:24 p.m.  All voted in favor.  Motion carried.

 

Next regular meeting is scheduled for Wednesday, August 15, 2018 at 6:00 p.m.