November 14, 2018 Regular Meeting

Call to Order

President Stephanie Guerrero called the November meeting to order at 6:00 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley Primary Principal Bethany Wellbaum, and Sangamon Valley High School principal Jonathan Field.

Pledge to the Flag

Ms. Wellbaum led the group in the Pledge of Allegiance.

Eye of the Storm

Mr. Meadows discussed the K-12 Veteran’s Day Assembly and thanked all district staff members for another successful program.

Executive Session

Jeff Stahl moved and Erech Pierson seconded the motion to enter closed session at 6:05 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Adjournment

Cynthia Ervin moved and James Kent seconded the motion to re-enter open session at 6:13 p.m.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Minutes

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Employment

James Kent moved and Erech Pierson seconded the motion to hire Erica Thies as MS Cheerleading Coach for the 2018-2019 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Consent Agenda

Jeff Stahl moved and Martha Leeper seconded the motion to approve the consent agenda as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Superintendent’s Report

Mr. Meadows updated the Board on the ENGIE Opportunity Assessment. 

Mr. Meadows discussed the District School Report Card and updated the Board on the Curriculum Committee meeting held on November 8, 2018.

2019 Tax Levy

Erech Pierson moved and Glenda Weldy seconded the motion to adopt the Tax Levy for 2018 payable in 2019. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

ISAB Resolutions

Martha Leeper moved and Cynthia Ervin seconded the motion to adopt the resolutions as presented by the Resolution Committee. All voted in favor.  Motion carried.

Resolution Committee

Erech Pierson moved and Glenda Weldy seconded the motion to approve Martha Leeper as the board’s voting member for the 2018 Delegate Assembly. All voted in favor.  Motion carried.

Illiopolis Christmas Party

James Kent moved and Cynthia Ervin seconded the motion to allow the Village of Illiopolis to use the Intermediate cafeteria for their annual Christmas Party.  All voted in favor.  Motion carried.

Pinewood Derby

Martha Leeper moved and Erech Pierson seconded the motion to allow Cub Scout Pack 91 to use the Sangamon Valley Primary cafeteria on January 26, 2019, for their annual Pinewood Derby.  All voted in favor.  Motion carried.

Special Board Meeting

Stephanie Guerrero reminded the Board that the next regular meeting is scheduled for December 19, 2018 at 6:00 p.m.  The committee of the whole will meet with ENGIE at 5:30 p.m.

Adjournment

Jeff Stahl moved and James Kent seconded the motion that the meeting be adjourned at 6:51 p.m. All voted in favor. Motion carried.

October 29, 2018 Special Meeting

Call to Order

President Stephanie Guerrero called the special meeting to order at 6:00 pm. Board members present were: Stephanie Guerrero, Martha Leeper, Erech Pierson, Jeff Stahl and Glenda Weldy. Absent: Cynthia Ervin and James Kent.

Administration

Also present: Superintendent Bob Meadows

Pledge to the Flag

Mr. Meadows led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed Boyd Ferguson, IASB Policy Consultant.

Board Policy Review

The Board reviewed and discussed sections 6 and 7 of the District Policy Manual.

Adjournment

Erech Pierson moved and Jeff Stahl seconded the motion that the meeting be adjourned at 8:59 pm. All voted in favor. Motion carried.

The next regular board meeting is scheduled for Wednesday, November 14, 2018 at 6:00 pm.

October 17, 2018 Regular Meeting

Call to Order

President Stephanie Guerrero called the October meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson.  Absent: James Kent. 

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley Intermediate/Middle School Principal Brian Britton, Sangamon Valley Primary Principal Bethany Wellbaum, and Sangamon Valley High School principal Jonathan Field.

Pledge to Flag

Ms. Wellbaum led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed the visitors.  Visitors present were: Gabi Guerrero and Evelyn Deverell.

James Kent entered the meeting at 6:02 p.m.

TIF Check Presentation

Evelyn Deverell presented the board with a check on behalf of the Village of Harristown in the amount of $7000.00 for restroom improvements at the Sangamon Valley Primary School campus. The Board thanked Ms. Deverell and the Village Board for their generosity.

Executive Session

Jeff Stahl moved and Cynthia Ervin seconded the motion to enter closed session at 6:24 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

Closed Session Minutes

Cynthia Ervin moved and Erech Pierson seconded the motion to accept the closed session minutes as read in closed session. Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

Resignation

Jeff Stahl moved and Martha Leeper seconded the motion to accept the resignation of Jill Lee as Intermediate Secretary effective December 20, 2018.  Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

Resignation

Cynthia Ervin moved and James Kent seconded the motion to accept the resignation of Arianna Guerrero as MS AEP Aide effective October 19, 2018. Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

Employment

Jeff Stahl moved and Glenda Weldy seconded the motion to hire Michael Unland as the Assistant MS Boys Basketball Coach. Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

Engie Services

Sharon Uslan from ENGIE Services addressed the Board.

Consent Agenda

Cynthia Ervin moved and Jeff Stahl seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Superintendent’s Report

Mr. Meadows discussed with the Board the Resolution of Tentative Tax Levy for 2018.

Curriculum Director’s Report

Mr. Field addressed the Board with an update on MAP scores.

District Audit

James Kent moved and Erech Pierson seconded the motion to approve the FY 18 District Audit. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

2019 Tentative Tax Levy

Cynthia Ervin moved and Glenda Weldy seconded the motion to adopt the Resolution of Tentative Tax Levy for 2018 payable in 2019. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Engie Services

Martha Leeper moved and Erech Pierson seconded the motion to enter into an opportunity assessment agreement with ENGIE Services at no cost to the district for the purpose of HVAC and window replacement. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Administrator Salary Compensation

Jeff Stahl moved and Cynthia Ervin seconded the motion to approve the Administrator Salary Compensation report as required under PA 96-0349. All voted in favor.  Motion carried.

Grease Trap Lid Repair Bid

Jeff Stahl moved and Erech Pierson seconded the motion to repair the grease trap and concrete pad at the Illiopolis campus for an amount not to exceed $10,800.00. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Freezer Repair

The Board tabled the motion to repair/replace the walk-in freezer at the High School.

Special Board Meeting

Stephanie Guerrero reminded the Board that the Special Board Meeting for policy review is scheduled for October 29, 2018, at 6:00 p.m.

The next regular meeting is scheduled for November 14, 2018, at 6:00 p.m.

Adjournment

Jeff Stahl moved and Martha Cynthia Ervin seconded the motion that the meeting be adjourned at 8:25 p.m. All voted in favor. Motion carried.