August 21, 2019 Regular Meeting

Public Hearing

Call to Order

President Stephanie Guerrero called the Public Hearing to order at 6:00 p.m. Board members present were: Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  Absent: Erech Pierson and Cynthia Ervin.

Open Public Hearing

Martha Leeper moved and Glenda Weldy seconded the motion to open the Public Hearing concerning the intent of the District to issue $2,700,000 working cash fund bonds to increase the District’s working cash fund and $6,800,000 general obligation bonds (alternate revenue source) for the school facility purposes. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

Close Public Hearing

Jeff Stahl moved and James Kent seconded the motion to close the Public Hearing on the intent to sell bonds. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

Adjournment

Martha Leeper moved and Glenda Weldy seconded that the Public Hearing be adjourned at 6:06 p.m. All voted in favor. Motion carried.

Regular Meeting

Call to Order

President Stephanie Guerrero called the August meeting to order at 6:06 p.m.  Board members present were: Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. Absent: Erech Pierson and Cynthia Ervin.

Administration

Also present: Superintendent Bob Meadows, SVP Principal Bethany Wellbaum, SVIS/MS Principal Brian Britton, and SVHS Principal Jonathan Field.

Pledge to the Flag

Ms. Wellbaum led the group in the Pledge of Allegiance.

Visitors

President Stephanie Guerrero recognized and welcomed the visitors.  Visitors present were: Amber Davis, Andy Flenner, and Holly Flenner. 

New Teachers

Mr. Meadows introduced to the Board and welcomed to the District: Amber Davis-2nd grade teacher at SVP, Holly Flenner-5th grade teacher at SVIS, and Andy Flenner-District Social Worker.

Executive Session

Jeff Stahl moved and James Kent seconded the motion to enter closed session at 6:10 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

Closed Session Adjournment

Glenda Weldy moved and James Kent seconded the motion to re-enter open session at 6:16 p.m. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

Closed Session Minutes

Jeff Stahl moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

Employment

James Kent moved and Glenda Weldy seconded the motion to employ Andy Goldstein as a Volunteer Assistant Football Coach. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

FMLA

James Kent moved and Martha Leeper seconded the motion to grant Carl Spath leave under the Family Medical Leave Act to begin on approximately October 29, 2019.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

Consent Agenda

Jeff Stahl moved and Martha Leeper seconded the motion to approve the consent agenda as presented. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

Superintendent’s Report

Mr. Meadows shared with the Board the 2019-2020 student enrollment numbers.

Mr. Meadows reviewed the FY20 District Budget.

Ms. Wellbaum, Mr. Britton, and Mr. Field reported to the Board that the school year has started well.  They highlighted the success of Breakfast in the Classroom in the Primary and Intermediate buildings, new lunch program district-wide, and AP classes offered at the High School.

Resignation

Jeff Stahl moved and Glenda Weldy seconded the motion to accept the resignation of Cindy Ervin as School Board Member effective immediately. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

District Budget

Martha Leeper moved and James Kent seconded the motion to approve the FY20 tentative school district budget. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

District Budget Hearing

Martha Leeper moved and James Kent seconded the motion to set a hearing on the 2019-2020 tentative school district budget as part of the regular board meeting on September 25, 2019.  All voted in favor. Motion carried.

Working Cash

Glenda Weldy moved and Jeff Stahl seconded the motion to transfer $211,000 from Working Cash to Capital Projects to cover the cost of the summer work projects.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

Bus Garage

James Kent moved and Glenda Weldy seconded the motion to accept the bid from Pete Mack Farm & Industrial Painting to paint the Bus Garage and Lean-to at a cost of $9,500.  Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl. All voted in favor. Motion carried.

Band Trip

James Kent moved and Jeff Stahl seconded the motion to approve the HS Band trip to Cedar Point in Sandusky, Ohio in June 2020 at no cost to the district.  All voted in favor. Motion carried.

Village of Illiopolis

Jeff Stahl moved and Glenda Weldy seconded the motion to allow the Village of Illiopolis to use the Old Gym at the Middle School for their annual Community Halloween Party on October 26, 2019. All voted in favor.  Motion carried.

Cub Scout Pack 91

Martha Leeper moved and Jeff Stahl seconded the motion to allow Cub Scout Pack 91 to use the Primary Cafeteria to hold their Pack Join-Us Night on September 9, 2019. All voted in favor. Motion carried.

Due to the 30 days that the FY20 Budget must be on display, there will be a Budget Hearing on September 25, 2019 at 6:00 p.m. with the Regular Meeting immediately following.

Adjournment

Glenda Weldy moved and Jeff Stahl seconded the motion be adjourned at 7:06 p.m. All voted in favor. Motion carried.

July 26, 2019 Special Meeting

Call to Order

President Stephanie Guerrero called the special July meeting to order at 5:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, and Glenda Weldy.  Absent: James Kent

Executive Session

Erech Pierson moved and Cynthia Ervin seconded the motion to enter closed session at 5:01 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

Closed Session Adjournment

Jeff Stahl moved and Glenda Weldy seconded the motion to reenter open session at 5:12 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy. All voted in favor. Motion carried.

Closed Session Minutes

Cynthia Ervin moved and Martha Leeper seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

Resignation

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the resignation of Ryan McVickers as MS Physical Education Teacher and Head MS Girls Basketball Coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

Employment

Martha Leeper moved and Erech Pierson seconded the motion to employ Jake Elliot as HS PE Teacher, Dean of Students, and Activities Director. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

Employment

Jeff Stahl moved and Glenda Weldy seconded the motion to employ Jordan Tolly as MS Physical Education Teacher. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Erech Pierson, Jeff Stahl, and Glenda Weldy.  All voted in favor.  Motion carried.

The next Regular Board Meeting is scheduled for August 21, 2019 at 6 p.m.

Adjournment

Erech Pierson moved and Glenda Weldy seconded the motion that the meeting be adjourned at 5:15 p.m. All voted in favor. Motion carried.

July 17, 2019 Regular Meeting

Call to Order

President Stephanie Guerrero called the July meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Glenda Weldy, and Cynthia Ervin. Absent: James Kent and Jeff Stahl.

Administration

Also present: Superintendent Bob Meadows.

Pledge to the Flag

Mr. Meadows led the group in the Pledge of Allegiance.

Jeff Stahl entered the meeting at 6:01 p.m.

Visitors

President Stephanie Guerrero recognized and welcomed the visitors.  Visitors present were: Jennifer Centola, Sierra Centola, Tara Becker, Riley Becker, Teara Floyd, Dakota Floyd, and Kendall Kirby. 

Superintendent’s Report

Mr. Meadows updated the Board on the HS Boys Basketball Cooperative.

Mr. Meadows informed the Board of communication he received regarding a Consolidation Feasibility Study.

Mr. Meadows discussed the ENGIE Financial Update.

Mr. Meadows updated the Board on status of the Summer Work Projects at each campus.

Executive Session

Jeff Stahl moved and Erech Pierson seconded the motion to enter closed session at 6:15 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Closed Session Adjournment

Cynthia Ervin moved and Erech Pierson seconded the motion to re-enter open session at 6:33 p.m. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Closed Session Minutes

Erech Pierson moved and Martha Leeper seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Glenda Weldy seconded the motion to employ Amber Davis as a 2nd Grade Teacher. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Erech Pierson moved and Glenda Weldy seconded the motion to employ Sara Ingram as a Middle School Science Teacher. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Jeff Stahl moved and Glenda Weldy seconded the motion to employ Nick Viele as the HS Head Varsity Basketball Coach. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Martha Leeper moved and Glenda Weldy seconded the motion to employ Alexa Jones as HS Assistant Volleyball Coach. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Erech Pierson moved and Cynthia Ervin seconded the motion to employ Alexa Jones as MS Head Volleyball Coach.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Erech Pierson seconded the motion to employ Joe Scanavino as HS Head Scholastic Bowl Coach. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Employment

Martha Leeper moved and Cynthia Ervin seconded the motion to employ Joe Scanavino as MS Assistant Scholastic Bowl Coach. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Erech Pierson moved and Cynthia Ervin seconded the motion to accept the resignation of Josh Myers as HS PE Teacher, Dean of Students, and Activities Director. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Martha Leeper moved and Glenda Weldy seconded the motion to accept the resignation of Leann Myers as Kindergarten Teacher. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Erech Pierson moved and Glenda Weldy seconded the motion to accept the resignation of Carol Stacey as MS Assistant VB Coach. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Resignation

Jeff Stahl moved and Cynthia Ervin seconded the motion to accept the resignation of Jennifer Williams as a Bus Monitor.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Salary Schedule

Martha Leeper moved and Erech Pierson seconded the motion to approve the 2% salary increases of the superintendent and building principals for the 2019-20 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Consent Agenda

Erech Pierson moved and Martha Leeper seconded the motion to approve the Consent Agenda. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor. Motion carried.

Alternate Revenue Source

Martha Leeper moved and Glenda Weldy seconded the motion to adopt the resolution declaring the intention to issue General Obligation bonds (Alternate Revenue Source) of Sangamon Valley Community Unit School District Number 9, Macon, Sangamon and Christian Counties, Illinois, in an amount not to exceed $6,800,000 pursuant to the Local Government Debt Reform Act of the State of Illinois, as amended, for the purpose of paying the costs of improving school sites and altering, repairing and equipping school buildings and facilities of said District. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Working Cash Fund

Erech Pierson moved and Martha Leeper seconded the motion to adopt the resolution declaring the intention to issue $2,700,000 Working Cash Fund Bonds of Sangamon Valley Community Unit School District Number 9, Macon, Sangamon and Christian Counties, Illinois, for the purpose of increasing the Working Cash Fund for said school district, and directing the notice of such intention be published in the manner provided by law.

ENGIE

Jeff Stahl moved and Erech Pierson seconded the motion to approve, pending the final legal agreement and the acquisition of appropriate funding, the Phase One contract with ENGIE for a total amount not to exceed $7,680,018. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Sentinel

Cynthia Ervin moved and Glenda Weldy seconded the motion to renew the subscription of the Sentinel for the 2019-20 school year at a cost of $19.00 per subscription. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Accounting Software

Martha Leeper moved and Erech Pierson seconded the motion to purchase Skyward Accounting Software at a total cost of $36,426. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Closed Session Minutes

Jeff Stahl moved and Erech Pierson seconded the motion to keep the closed session minutes from January 2019 through June 2019 closed. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Safe School

Glenda Weldy moved and Erech Pierson seconded the motion to enter into an agreement with the Macon-Piatt Regional Office of Education for Safe School and Futures Unlimited for the 2019-2020 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and Stephanie Guerrero. All voted in favor.  Motion carried.

Summer Rec Program

Cynthia Ervin moved and Erech Pierson seconded the motion to allow the Summer Rec. Program to use 2 buses and drivers at no cost to the district.  All voted in favor. Motion carried.

A special Board Meeting will be held on July 26, 2019 at 5:00 p.m.

Adjournment

Jeff Stahl moved and Martha Leeper seconded the motion be adjourned at 7:15 p.m. All voted in favor. Motion carried.

Next regular meeting is scheduled for Wednesday, August 21, 2019 at 6:00 p.m.