August 16, 2017 Regular Meeting

Call to Order

President Stephanie Guerrero called the August meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley High School principal Jonathan Field, Sangamon Valley Middle School principal Cody Trigg, and Sangamon Valley West Elementary principal Brian Britton. 

Pledge to the Flag

Mr. Britton led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed the visitors.  Visitors present: Michael Oakley, Joe Scanavino, Andrew Duncan, Abby Mann, Alan Ferriell, Brittany Ferriell, Josh Myers, Kyle York, Laura York, Rian Flexter, Brad Sturdy.

Mr. Michael Oakley addressed the Board with concerns regarding registration, district water quality, and use of facilities for the Sangamon Valley Youth League.

Eye on the Storm

Mr. Joe Scanavino, Andrew Duncan, Ella Rutherford and Abby Mann thanked the Board for their support of the GAPP program.

Coach Brad Sturdy addressed the Board to recognize the accomplishments of the TC/SV Girls’ Softball team during the 2016-2017 season.

Superintendent's Report

Mr. Bob Meadows updated the Board on the enrollment numbers for the 2017-2018 school year.

Mr. Bob Meadows updated the Board on the 2017-2018 District Budget.

Mr. Rian Flexter updated the Board on the current status of bus repairs, the use of transportation software previously purchased, and to thank the Board for the recently purchased used bus.

Mr. Jonathan Field updated the Board on faculty training completed earlier this month. 

Consent Agenda

Cynthia Ervin moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  All voted in favor.  Motion carried.

8th Grade Promotion

Erech Pierson moved to discontinue 8th grade promotion at the conclusion of the May 2019 ceremony.  No second was made.  Motion failed.

Newsletter Update

Mrs. Martha Leeper updated the board on the current status of the district newsletter.

Board Resolution

Mrs. Martha Leeper updated the board on the current status of the Board Resolution.  

District Budget

Jeff Stahl moved and James Kent seconded the motion to approve the 2017-2018 tentative school district budget. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  All voted in favor.  Motion carried.

District Budget Hearing

Martha Leeper moved and Cynthia Ervin seconded the motion to set a hearing on the 2017-2018 tentative school district budget as part of the regular board meeting on September 27, 2017.  All voted in favor.  Motion carried.

Executive Session

Jeff Stahl moved and James Kent seconded the motion to enter closed session at 7:35 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  All voted in favor.  Motion carried.

Closed Session Adjournment

Jeff Stahl moved and Erech Pierson seconded the motion to reenter open session at 7:46 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  All voted in favor.  Motion carried.

Closed Session Minutes

Cynthia Ervin moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  All voted in favor.  Motion carried.

Employment

Jeff Stahl moved and Erech Pierson seconded the motion to employ Amy Degenhardt as SVEE Music Teacher. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  All voted in favor.  Motion carried.

Employment

Glenda Weldy moved and James Kent seconded the motion to employ Kelly Pevler as the SVMS Library Aide and AM Bus Monitor. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  All voted in favor.  Motion carried.

Employment

Martha Leeper moved and Cynthia Ervin seconded the motion to employ Hunter Hill as the SVWE Library Aide. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  All voted in favor.  Motion carried.

FMLA Request

Jeff Stahl moved and Erech Pierson seconded the motion to accept the FMLA request of Daniel Clark effective August 9, 2017 and ending on approximately September 8, 2017. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, James Kent, and Jeff Stahl.  All voted in favor.  Motion carried.

Adjournment

James Kent moved and Erech Pierson seconded the motion that the meeting be adjourned at 7:49 p.m.   All voted in favor. Motion Carried. 

July 19, 2017 Regular Meeting

CALL TO ORDER

President Stephanie Guerrero called the July meeting to order at
6:00 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  Absent: Glenda Weldy and James Kent.  

ADMINISTRATION

Also present: Superintendent Bob Meadows, Sangamon Valley High School principal Jonathan Field, Sangamon Valley Middle School principal Cody Trigg, and Sangamon Valley East Elementary principal Valerie Janvrin. 

PLEDGE TO THE FLAG

Mrs. Janvrin led the group in the Pledge of Allegiance.

VISITORS

President Guerrero recognized and welcomed the visitors.  Visitors present: Britney Cowan.

Ms. Cowan updated the board on FFA activities and the status of greenhouse donations/grants.

CONSENT AGENDA

Cynthia Ervin moved and Jeff Stahl seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

SUPERINTENDENT'S REPORT

Mr. Meadows updated the board on the FOIA requests for FY 2017.

Mr. Meadows updated the board on the current status of summer projects at each campus.

Mr. Meadows presented the board with the FY 18 Beginning Fund Balance.

Mr. Field updated the Board on the proposed changes to the district’s current reading curriculum.

8TH GRADE PROMOTION

Mrs. Guerrero recommended postponing discussion of 8th Grade Promotion until the August board meeting.

NEWSLETTER UPDATE

Mrs. Leeper recommended including the summer edition of the district newsletter as a mailer in the Sentinel as well as making copies available at local businesses.  The board gave a verbal approval for Mrs. Leeper to proceed.  An update will be given at the August board meeting. 

BOARD RESOLUTION

Mrs. Leeper updated the board on the current status of the Board Resolution.  An additional update will be made at the August board meeting.

DAIRY CONTRACT

Erech Pierson moved and Jeff Stahl seconded the motion to award the dairy contract to Prairie Farms for the 2017-2018 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

GROCERY CONTRACT

Martha Leeper moved and Cynthia Ervin seconded the motion to award the grocery contract to Kohl Wholesale for the 2017-2018 school year.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

SENTINEL SUBSCRIPTIONS

Jeff Stahl moved and Erech Pierson seconded the motion to renew the subscription of the Sentinel for the 2017-2018 school year at a cost of $18.50 per subscription.   Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

CLOSED SESSION MINUTES

Martha Leeper moved and Jeff Stahl seconded the motion to keep the closed session minutes from January 2017 through June 2017 closed. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

GREENHOUSE PROJECT

Jeff Stahl moved and Cynthia Ervin seconded the motion to move forward on the site preparation for the greenhouse at a cost of $2,800 to the district. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

EXECUTIVE SESION

Jeff Stahl moved and Erech Pierson seconded the motion to enter closed session at 6:40 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

CLOSED SESSION ADJOURNMENT

Erech Pierson moved and Cynthia Ervin seconded the motion to reenter open session at 6:48 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

CLOSED SESION MINUTES

Jeff Stahl moved and Martha Leeper seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

RESIGNATION

Erech Pierson moved and Jeff Stahl seconded the motion to accept the resignation of Danielle Hausman as MS Secretary. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

RESIGNATION

Jeff Stahl moved and Cynthia Ervin seconded the motion to accept the resignation of Teresa Muir as MS Library Aide. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

RESIGNATION

Martha Leeper moved and Erech Pierson seconded the motion to accept the resignation of Kayla Daugherty as SVEE Music Teacher. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

EMPLOYMENT

Cynthia Ervin moved and Erech Pierson seconded the motion to employ Teresa Muir as MS Secretary.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper and Jeff Stahl.  All voted in favor.  Motion carried.

Next Regular Meeting is scheduled for August 16, 2017 at 6 p.m. in the Board Room.

ADJOURNMENT

Jeff Stahl moved and Martha Leeper seconded the motion that the meeting be adjourned at 6:52 p.m.   All voted in favor. Motion Carried. 

June 28, 2017 Regular Meeting

CALL TO ORDER

President Stephanie Guerrero called the Amended Budget Hearing to order at 7:00 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  Absent: Jeff Stahl

HEARING ON AMENDED 2016-2017 SCHOOL DISTRICT BUDGET

Erech Pierson moved and Cynthia Ervin seconded the motion to open the hearing on the amended 2016-2017 school district budget.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried. 

Cynthia Ervin moved and James Kent seconded the motion to close the hearing on the amended 2016-2017 school district budget. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

HEARING ADJOURNED

Glenda Weldy moved and Martha Leeper seconded that the hearing being adjourned at 7:06 p.m. All voted in favor. Motion carried.   

CALL TO ORDER

President Stephanie Guerrero called the June meeting to order at 7:07 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  Absent: Jeff Stahl

ADMINISTRATION

Also present: Superintendent Bob Meadows, Sangamon Valley West Principal Brian Britton, and Sangamon Valley High School principal Jonathan Field. 

PLEDGE TO THE FLAG

Mr. Britton led the group in the Pledge of Allegiance.

VISITORS

President Guerrero recognized and welcomed the visitors.  Visitors present were: Michael Oakley, Brad Centola, and Bradley Centola.  

Bradley Centola addressed the Board to seek approval to complete his Eagle Scout Project at the SVEE campus.

Michael Oakley addressed the board requesting that the athletic fee not be raised and to move school registration to a central location.

CONSENT AGENDA

Martha Leeper moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

SUPERINTENDEN'TS REPORT

Mr. Meadows congratulated the TCSV Girls Softball team for their successful season.

Mr. Field updated the Board on the proposed changes to the High School handbook that include offering the services of Illinois Virtual Schools for credit recovery and additional coursework.  

Mr. Meadows updated the Board on the proposal to replace the Middle School Promotion Ceremony with an Awards Night and Dance. 

BOARD MEETING SCHEDULE

Cynthia Ervin moved and James Kent seconded the motion to approve the revised Board Meeting schedule for FY 18.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Erech Pierson, Martha Leeper, Glenda Weldy, and James Kent.  All voted in favor.  Motion carried.

BOARD RESOLUTION

Martha Leeper updated the Board on the Board Resolution that was submitted and accepted by the IASB.  This resolution will be co-sponsored with New Berlin School District. 

STUDENT FEES

Erech Pierson moved and Glenda Weldy seconded the motion to approve the Student Fees as presented for the 2017-2018 school year.  All voted in favor.  Motion carried.

SVHS PARKING

Martha Leeper moved and Erech Pierson seconded the motion to approve the prep work and oil and chip work at SVHS for a total of $24,549.   Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

SVWE PARKING

Martha Leeper moved and James Kent seconded the motion to approve the prep work and oil and chip work at SVWE for a total of $24,049. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

AMENDED BUDGET

Cynthia Ervin moved and James Kent seconded the motion to accept the amended 2016-2017 budget as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

DISTRICT NEWSLETTER

The motion to approve the District Newsletter was tabled until July.

INSURANCE

James Kent moved and Erech Pierson seconded the motion to award Liberty Mutual Insurance the property/casualty and umbrella coverages and K&K the student accident coverage for the 2017-18 school year at a total cost of $92,778.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

Martha Leeper moved and Glenda Weldy seconded the motion to award the workers compensation insurance coverage to The Zenith for the 2017-18 school year at a total cost of $53,148. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried. 

WORKING CASH FUND

James Kent moved and Cynthia Ervin seconded the motion to authorize a loan from the working cash fund to any fund necessary to ensure a positive cash balance at the close of the fiscal year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

PREVAILING WAGE RESOLUTION

Cynthia Ervin moved and Martha Leeper seconded the motion to adopt the Prevailing Wage Resolution. All voted in favor.  Motion carried.

STUDENT TRANSPORTATION

Martha Leeper moved and Erech Pierson seconded the motion to approve the resolution for student transportation safety hazard.  All voted in favor. Motion carried.

SAFE SCHOOL

Glenda Weldy moved and Cynthia Ervin seconded the motion to renew the agreement with Macon-Piatt ROE for Safe School Services.  All voted in favor. Motion carried.

PURCHASE BUS

Erech Pierson moved and Martha Leeper seconded the motion to approve the purchase of a used school bus from Midwest Transit at a cost of $60,538.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

STUDENT HANDBOOK

James Kent moved and Cynthia Ervin seconded the motion to approve the elementary schools student handbook for the 2017-18 school year. Roll call vote: All voted in favor.  Motion carried.

The motion to approve the middle school student handbook for the 2017-18 school year was tabled until July. 

Cynthia Ervin moved and James Kent seconded the motion to approve the changes to the high school student handbook for the 2017-18 school year. All voted in favor.  Motion carried.

EAGLE SCOUT PROJECT

Martha Leeper moved and Erech Pierson seconded the motion to approve the Eagle Scout Project at SVEE as presented by Bradley Centola at no cost to the district.  All voted in favor.  Motion carried.

EXECUTIVE SESSION

James Kent moved and Martha Leeper seconded the motion to enter closed session at 8:06 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

CLOSED SESSION ADJOURNMENT

Cynthia Ervin moved and James Kent seconded the motion to reenter open session at 8:34 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

CLOSED SESSION MINUTES

Erech Pierson moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

RESIGNATION

Cynthia Ervin moved and Martha Leeper seconded the motion to accept the resignation of Laura Allen as high school assistant scholastic bowl coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

EMPLOYMENT

Erech Pierson moved and Martha Leeper seconded the motion to employ Carl Spath as a paid, high school assistant football coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

EMPLOYMENT

Glenda Weldy moved and James Kent seconded the motion to employ Sean Hood as a volunteer high school assistant football coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

EMPLOYMENT

Cynthia Ervin moved and James Kent seconded the motion to employ Paxton Campbell as the middle school assistant girls’ basketball coach.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

FMLA 

Martha Leeper moved and Erech Pierson seconded the motion to approve the FMLA request of Michael Lee to begin on approximately September 2, 2017 and end on September 25, 2017. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried.

SUPPORT STAFF SALARY

James Kent moved and Martha Leeper seconded the motion to approve the educational support staff salary schedule for the 2017-18 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, James Kent, Martha Leeper, Erech Pierson, and Glenda Weldy.  All voted in favor.  Motion carried

Next Regular Meeting is scheduled for July 19, 2017 at 6 p.m. in the SVEE library.

ADJOURNMENT

Martha Leeper moved and Erech Pierson seconded the motion that the meeting be adjourned at 8:37 p.m.   All voted in favor. Motion Carried.