July 17, 2019 Regular Meeting

This meeting will be held July 17, 2019 at 6:00 pm in the SVHS Board Room.

  1. Call to Order

  2. Roll Call (Ervin, Guerrero, Kent, Leeper, Pierson, Stahl, Weldy)

  3. Pledge to Flag

  4. Superintendent’’s Report

    1. Boys Basketball Cooperative Update

    2. Consolidation Feasibility Study

    3. ENGIE Financial Update

    4. HS Roof/Summer Work Update

  5. Closed Session (discuss employment, compensation, hiring, firing of prospective or current employees including hearing testimony on a complaint lodged against an employee to determine its validity, review of closed session minutes, professional negotiations, and matters of student discipline)

  6. Personnel

    1. Employments

      1. Primary teacher

      2. MS Science teacher

      3. HS Boys Head Basketball coach

      4. HS Assistant Volleyball coach

      5. MS Assistant Volleyball coach

      6. HS Head Scholastic Bowl coach

      7. MS Assistant Scholastic Bowl coach

    2. Resignations

      1. HS Dean/Activities Director

      2. Kindergarten Teacher

      3. MS Volleyball Assistant coach

      4. Bus Monitor

    3. Administrator Contract/Salaries

  7. Consent Agenda

    1. Approval of minutes

    2. Payment of bils

    3. Cafeteria report

    4. Treasurer’s report

  8. New Business

    1. Consideration and action on a resolution authorizing the issuance of General Obligation Bonds (Alternate Revenue Source) for an amount not to exceed $6,800,000 for the purpose of paying the costs of improving school sites and altering, repairing, and equipping school buildings and facilities

    2. Consideration and action on a resolution declaring the intention to issue $2,700,000 Working Cash Fund Bonds for the purpose of increasing the District’s Working Cash Fund

    3. Consideration and action (pending final legal) on a resolution authorizing the Phase One contract with ENGIE.

    4. Consider the renewal of the Sentinel for 2019-2020

    5. Consider the purchase of Skyward accounting software

    6. Consider the status of the closed session minutes from January 2019 through June 2019

    7. Consider agreement with Macon-Piatt ROE for Safe School

    8. Consider use of 2 buses for the Summer Rec Program at no cost to the district

  9. Next regular meeting is scheduled for August 21, 2019 at 6:00 pm

  10. Adjournment

June 19, 2019 Regular Meeting

Call to Order

President Stephanie Guerrero called the Amended Budget Hearing to order at 6:00 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Glenda Weldy, Erech Pierson, and Jeff Stahl.  Absent: James Kent.

Hearing on Amended 2018-19 School District Budget

Erech Pierson moved and Glenda Weldy seconded the motion to open the hearing on the amended 2018-2019 school district budget.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Cynthia Ervin moved and Martha Leeper seconded the motion to close the hearing on the amended 2018-2019 school district budget. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Hearing Adjourned

Cynthia Ervin moved and Jeff Stahl seconded that the hearing being adjourned at 6:02 p.m. All voted in favor. Motion carried.  

Call to Order

President Stephanie Guerrero called the June meeting to order at 6:02 p.m.  Board members present were: Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  Absent: James Kent.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley Primary Principal Bethany Wellbaum, and Sangamon Valley Intermediate and Middle School Principal Brian Britton.

Pledge to the Flag

Mr. Meadows led the group in the Pledge of Allegiance.

Visitors

President Guerrero recognized and welcomed the visitors.  Visitors present were: Megan Nunn, Dakota Floyd, and Teara Floyd. 

Boys Basketball

Mr. Meadows updated the Board with a report on the potential Boys Basketball Coop with Tri-City.

Executive Session

Jeff Stahl moved and Glenda Weldy seconded the motion to enter closed session at 6:14 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Closed Session Adjournment

Jeff Stahl moved and Erech Pierson seconded the motion to reenter open session at 6:43 p.m. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Closed Session Minutes

Martha Leeper moved and Cynthia Ervin seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Consent Agenda

Martha Leeper moved and Cynthia Ervin seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Glenda Weldy seconded the motion to employ Sarah Gorecki as the Intermediate and Middle School Music/Choir Teacher. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Employment

Jeff Stahl moved and Erech Pierson seconded the motion to employ Sean Hood as a volunteer Assistant Football Coach for the 2019-20 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Employment

Erech Pierson moved and Martha Leeper seconded the motion to employ Garrick Myers as a volunteer Assistant Football Coach for the 2019-20 school year pending successful background check and completion of the ASEP training per IHSA. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Collective Bargaining

Cynthia Ervin moved and Glenda Weldy seconded the motion to approve the Collective Bargaining Agreement with the SVEA for the 2019-20, 2020-21, and 2021-22 school years. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Support Staff Salary Schedule

Jeff Stahl moved and Martha Leeper seconded the motion to approve the educational support staff salary schedule for the 2019-20 school year.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Consent Agenda

Glenda Weldy moved and Erech Pierson seconded the motion to approve the consent agenda as presented.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

CEP PRogram

Mr. Meadows discussed with the Board the CEP Program.

ENGIE

Mr. Meadows requested the Board consider a meeting on July 8th or July 9th to discuss ENGIE Phase 1 scope of work.

CEP PRogram

Martha Leeper moved and Glenda Weldy seconded the motion to proceed with the Community Eligibility Provision Program in grades Pre-K through 5th for the 2019-20 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Amended Budget

Jeff Stahl moved and Erech Pierson seconded the motion to accept the amended 2018-2019 budget as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Employee Health Insurance

Cynthia Ervin moved and Martha Leeper seconded the motion to renew the Employee Health Insurance coverage with Blue Cross Blue Shield for the 2019-20 school year at a cost of $571.98 per month per employee. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

District Insurance

Cynthia Ervin moved and Glenda Weldy seconded the motion to award Liberty Mutual Insurance the property/casualty and umbrella coverages and K&K the student accident coverage for the 2019-20 school year at a total cost of $101,418.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

District Insurance

Cynthia Ervin moved and Glenda Weldy seconded the motion to award Liberty Mutual Insurance the property/casualty and umbrella coverages and K&K the student accident coverage for the 2019-20 school year at a total cost of $101,418.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Working Cash Fund

Cynthia Ervin moved and Glenda Weldy seconded the motion to award Liberty Mutual Insurance the property/casualty and umbrella coverages and K&K the student accident coverage for the 2019-20 school year at a total cost of $101,418.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Glenda Weldy, Erech Pierson, Martha Leeper, and Jeff Stahl.  All voted in favor.  Motion carried.

Transportation Safety Hazard

Glenda Weldy moved and Martha Leeper seconded the motion to adopt the resolution for student transportation safety hazard. All voted in favor. Motion carried.

Prevailing Wage Resolution

Cynthia Ervin moved and Erech Pierson seconded the motion to adopt the Prevailing Wage Resolution.  All voted in favor.  Motion carried.

Student Handbook

Erech Pierson moved and Jeff Stahl seconded the motion to approve the changes to the Primary School Student Handbook for the 2019-20 school year.  All voted in favor. Motion carried.

Student Handbook

Jeff Stahl moved and Martha Leeper seconded the motion to approve the changes to the Intermediate and Middle School Student Handbooks for the 2019-20 school year.  All voted in favor.  Motion carried.

Student Handbook

Glenda Weldy moved and Erech Pierson seconded the motion to approve the changes to the High School Student Handbook for the 2019-20 school year. All voted in favor. Motion carried.

Fee Schedule

Glenda Weldy moved and Erech Pierson seconded the motion to approve the changes to the High School Student Handbook for the 2019-20 school year. All voted in favor. Motion carried.

School Calendar

Martha Leeper moved and Jeff Stahl seconded the motion to approve the 2019-20 School Calendar. All voted in favor. Motion carried.

There will be a special meeting on July 8, 2019 at 5:30 p.m. to discuss the ENGIE Phase 1 agreement.

The next regular board meeting will be held on July 17, 2019 at 6:00 p.m

Adjournment

Erech Pierson moved and Glenda Weldy seconded the motion that the meeting be adjourned at 7:17 p.m. All voted in favor. Motion carried.

June 4, 2019 Special Meeting

Call to Order

President Stephanie Guerrero called the special meeting to order at 5:30 p.m. Board members present were: Stephanie Guerrero, Martha Leeper, Glenda Weldy, and Erech Pierson. Absent: Cynthia Ervin, James Kent, and Jeff Stahl.

Administration

Also present: Superintendent Bob Meadows

Visitors

President Stephanie Guerrero recognized the visitors.  Visitors present were Sharon Uslan (ENGIE) and Megan Nunn and Kelly Rice (ARAMARK).

Closed Session

Glenda Weldy moved and Erech Pierson seconded the motion to enter closed session at 5:31 p.m. for the reasons stated on the agenda. Roll call vote: Ayes - Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, and Glenda Weldy. All voted in favor. Motion carried.

Cynthia Ervin entered the meeting at 5:36 p.m.

Closed Session Adjournment

Cynthia Ervin moved and Erech Pierson seconded the motion to re-enter open session at 6:00 p.m.  Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

Closed Session Minutes

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the closed session minutes as read in closed session.  Roll call vote:  Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

Resignation

Martha Leeper moved and Erech Pierson seconded the motion to accept the resignation of Amanda Lamb as MS Science Teacher. Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

Resignation

Erech Pierson moved and Glenda Weldy seconded the motion to accept the resignation of Zoey Zara as Intermediate and MS Music/Chorus teacher. Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

Resignation

Martha Leeper moved and Cynthia Ervin seconded the motion to accept the resignation of Joe Scanavino as HS Assistant Volleyball coach. Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

Resignation

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the resignation of Joe Scanavino as 8th Grade Volleyball coach. Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

Resignation

Martha Leeper moved and Glenda Weldy seconded the motion to accept the resignation of Cindy Ervin as HS Dance Coach. Roll call vote: Ayes- Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. Abstain: Cynthia Ervin. All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Erech Pierson seconded the motion to employ Holly Flenner as a 5th Grade Teacher for the 2019-20 school year. Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

Employment

Martha Leeper moved and Cynthia Ervin seconded the motion to employ Aubrey Hunt as a Summer Volunteer Assistant Volleyball Coach pending successful background check. Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

Employment

Erech Pierson moved and Glenda Weldy seconded the motion to employ Amber Hood as an at-will Night Custodian. Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

FMLA Request

Martha Leeper moved and Cynthia Ervin seconded the motion to approve the FMLA request of Mikaela Good to begin on August 19, 2019, and end on October 14, 2019. Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

Superintendent’s Report

Mr. Meadows discussed the SVEA Contract.

Mr. Meadows updated the Board on the Boys Basketball Cooperative.

Food Service

Martha Leeper moved and Erech Pierson seconded the motion to accept the bid of Aramark Educational Services for the operation of food service to begin on July 1, 2019, and ending on June 30, 2020, which may be renewed by mutual agreement for four additional one-year contract terms for an estimated amount of $200,032.  Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

HS Parking Lot

Martha Leeper moved and Erech Pierson seconded the motion to accept the bid of Dunn Company to resurface the HS parking lot for an amount not to exceed $47,138. Roll call vote: Ayes- Cynthia Ervin, Stephanie Guerrero, Martha Leeper, Erech Pierson, Glenda Weldy. All voted in favor.  Motion carried.

ENGIE

The Board discussed the ENGIE Scope of work.

Adjournment

Erech Pierson moved and Glenda Weldy seconded the motion that the meeting be adjourned at 7:35 p.m.  All voted in favor.  Motion carried.

The next regular board meeting is scheduled for Wednesday, June 19, 2019, at 6:00 p.m.