May 9, 2018 Regular Meeting

CALL TO ORDER
President Stephanie Guerrero called the May meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, and James Kent.

ADMINISTRATION
Also present: Superintendent Bob Meadows, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley West Principal Brian Britton and Sangamon Valley High School Principal Jonathan Field.

PLEDGE TO THE FLAG
Mr. Britton led the group in the Pledge of Allegiance.

CLOSED SESSION
Jeff Stahl moved and Erech Pierson seconded the motion to enter closed session at 6:03 p.m. for the reasons stated on the agenda. Roll call vote: Ayes-Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

Cynthia Ervin entered the meeting at 6:15 p.m.

CLOSED SESSION ADJOURNMENT
Jeff Stahl moved and James Kent seconded the motion to re-enter open session at 6:30 p.m. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

CLOSED SESSION MINUTES
Cynthia Ervin moved and Erech Pierson seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

EMPLOYMENT
Erech Pierson moved and James Kent seconded the motion to employ Jarred Leeper as a 2nd Grade Teacher at Sangamon Valley Primary for the 2018-19 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. Abstain: Martha Leeper.  Motion carried.

EMPLOYMENT
Cynthia Ervin moved and Erech Pierson seconded the motion to employ Stacy Marksberry as a 2nd Grade Teacher at Sangamon Valley Primary for the 2018-19 school year.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

EMPLOYMENT
Glenda Weldy moved and Martha Leeper seconded the motion to employ Trina Waller as an At-Will Benefited Bus Driver effective May 9, 2018. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

EMPLOYMENT
Cynthia Ervin moved and James Kent seconded the motion to employ the summer help as listed: Custodians @ 5.5 hrs per day: Caleb Rutherford, Dalton Trusner. Paint Crew @ 5.5 hrs per day: Pamela Forshee, Mary, Hamm, Trescia Wiesner. Grounds Crew (mowing and weed eating) @ 5.5 hrs per day: Michael Lee, Eston Coe (to begin on July 12, 2018). Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

RESIGNATION
Martha Leeper moved and Jeff Stahl seconded the motion to accept the resignation of Jennifer Hickey Sangamon Valley West Physical Education Teacher effective at the end of the 2017-18 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

RESIGNATION
Erech Pierson moved and Cynthia Ervin seconded the motion to accept the resignation of Hunter Hill as SVWE Library Aide effective May 23, 2018. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried

FMLA REQUEST
James Kent moved and Glenda Weldy seconded the motion to approve the FMLA request of Leann Myers effective April 26, 2018 through May 14, 2018. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

RECOGNITION OF VISITORS
Stephanie Guerrero recognized and welcomed the visitors. Visitors present were: Evelyn Deverell.

Evelyn Deverell addressed the Board concerning the Village of Harristown water rate increase.

EYE ON THE STORM
Mr. Field recognized SV students Eston Coe, Ella Rutherford, Karsten Owens, TC student, Aubrey Hunt, and SV teachers Tony Nika and Britney Cowan for their outstanding achievements and representation of Sangamon Valley Schools.  

CONSENT AGENDA
Jeff Stahl moved and Erech Pierson seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

SUPERINTENDENT'S REPORT
Mr. Meadows updated the Board on the status of the Food Service Bid. The Board will revisit this issue in the 2018-19 school year.

Mr. Meadows discussed the bids received for the Main Gym Roof Replacement and Floor Repair at the West campus.  

Mr. Meadows informed the Board of the Summer Work items to be completed in the district.

AMENDED BUDGET
Martha Leeper moved and Erech Pierson seconded the motion to accept the amended 2017-18 budget as presented.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

AMENDED BUDGET HEARING
James Kent moved and Cynthia Ervin seconded the motion to set the hearing as part of the regular board meeting on June 20, 2018.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

HEALTH INSURANCE
Glenda Weldy moved and Erech Pierson seconded the motion to accept the Blue Cross Blue Shield Employee Health Insurance Renewal for the 2018-19 school year at a cost of $513,302.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

FEE SCHEDULE
Jeff Stahl moved and Erech Pierson seconded the motion to set the Fee Schedule for the 2018-19 school year as presented.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

DAIRY, BREAD, GROCERY BID
Martha Leeper moved and James Kent seconded the motion for the Superintendent to seek bids on dairy, bread, and groceries for the 2018-19 school year.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried..

AUDITORS
James Kent moved and Glenda Weldy seconded the motion to hire Floyd & Associates as our auditors for the 2018-19 school year at a cost not to exceed $9,000.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

MS GYM ROOF
Jeff Stahl moved and Cynthia Ervin seconded the motion to award the bid to replace the MS gym roof to Top Quality Roofing for $142,200. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

MS GYM FLOOR
James Kent moved and Erech Pierson seconded the motion to award the bid to repair the MS gym floor to Central Supply Company for $16,800. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

SUMMER WORK
Cynthia Ervin moved and Glenda Weldy seconded the motion to approve
the list of summer work items as presented. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

SIDEWALK REPLACEMENT BID
Jeff Stahl moved and James Kent seconded the motion for the superintendent to seek bids on the sidewalk replacement at the MS and HS. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

IASB CONFERENCE
Martha Leeper moved and Glenda Weldy seconded the motion to approve the board to attend the Annual IASB Conference on November 16-18, 2018. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

TABERNACLE BAPTIST CHURCH
Jeff Stahl moved and Glenda Weldy seconded the motion to allow the Tabernacle Baptist Church to host a block party on the SVEE Campus on May 30, 2018. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

BOE RETREAT
Stephanie Guerrero reminded the board members of the Board of Education Retreat on June 14, 2018 at 6 p.m.

DISTRICT NEWSLETTER
Martha Leeper informed the Board that the District Newsletter will be included in this week’s Sentinel.  Additional copies will be available at local businesses.

ADJOURNMENT
Cynthia Ervin moved and James Kent seconded the motion that the meeting be adjourned at 7:32 p.m.  All voted in favor.  Motion carried.

Next regular meeting is scheduled for Wednesday, June 14, 2018 at 6:00 p.m.

April 18, 2018 Regular Meeting

CALL TO ORDER
President Stephanie Guerrero called the April meeting to order at
6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent, Cynthia Ervin.

ADMINISTRATION
Also present: Superintendent Bob Meadows, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley West Principal Brian Britton and Sangamon Valley High School Principal Jonathan Field.     
    
PLEDGE TO THE FLAG
Mr. Britton led the group in the Pledge of Allegiance.    

EYE ON THE STORM
Mr. Field recognized SVHS students Braden Wickline, Ashlyn Sturdy, Marcello Gonzalez, Camille Abel, Lauren Conroy, Abby Mann, and Jeff Nees for their outstanding achievements and representation of Sangamon Valley.

CONSENT AGENDA
Jeff Stahl moved and Cynthia Ervin seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

SUPERINTENDENT’S REPORT
Mr. Meadows updated the Board on the bids received for District Food Service.

Mr. Meadows also updated the Board on the current status and repairs needed to the Gym roof at SVMS.
 
Mr. Meadows discussed the QNS Technology Upgrade Proposal. 

Mr. Meadows recommended renaming of SVWE and SVEE campuses.

Mr. Meadows updated the Board on a request received from Spin City Cycle for use of the SVHS campus.    

ELEMENTARY NAME CHANGE
Glenda Weldy moved and James Kent seconded the motion to approve the name change of Sangamon Valley East Elementary to Sangamon Valley Primary School and Sangamon Valley West Elementary to Sangamon Valley Intermediate School. All voted in favor.  Motion carried.
    

IESA MEMBERSHIP
Martha Leeper moved and Erech Pierson seconded the motion to approve the IESA Membership for the 2018-19 school year at a cost of $875 to the district. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

FUEL BID
Cynthia Ervin moved and Jeff Stahl seconded the motion to award the diesel fuel, unleaded gasoline, and propane bids to Evergreen FS for the 2018-19 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

VILLAGE OF HARRISTOWN
Martha Leeper moved and James Kent seconded the motion to allow the Village of Harristown to hold a Town Meeting at the east campus on May 11, 2018 at 7 p.m.  The purpose of this meeting is to discuss a possible water rate increase. All voted in favor.  Motion carried.

KING-LAR
Erech Pierson moved and Cynthia Ervin seconded the motion to pay King-Lar $63,870.34 for repairs associated with lead mitigation at all campuses. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

QNS TECHNOLOGY UPGRADE
Jeff Stahl moved and James Kent seconded the motion to approve the QNS technology upgrade proposal for the 2018-19 school year for an amount not to exceed $9,910.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

EXECUTIVE SESSION
Jeff Stahl moved and Glenda Weldy seconded the motion to enter closed session at 6:27 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

CLOSED SESSION ADJOURNMENT
Erech Pierson moved and James Kent seconded the motion to re-enter open session at 6:57 p.m. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.
    
CLOSED SESSION MINUTES
Glenda Weldy moved and Cynthia Ervin seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

EMPLOYMENT
Cynthia Ervin moved and Erech Pierson seconded the motion to employ Bethany Wellbaum as SV Primary School Principal for the 2018-19, 2019-20, and 2020-21 school years.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

EMPLOYMENT
Martha Leeper moved and Glenda Weldy seconded the motion to employ Brian Britton as the Intermediate and Middle School Principal for the 2018-19 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

EMPLOYMENT
Jeff Stahl moved and James Kent seconded the motion to employ Erica Thies as a Special Education Teacher at SV Intermediate school for the 2018-19 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

RESIGNATION
James Kent moved and Cynthia Ervin seconded the motion to accept the resignation of Rhonda Wiese as a SVWE classroom aide effective at the end of the 2017-18 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

ADJOURNMENT
Jeff Stahl moved and Erech Pierson seconded the motion that the meeting be adjourned at 7:03 p.m.  All voted in favor.  Motion carried. 

Next regular meeting is scheduled for Wednesday, May 9, 2018 at 6:00 p.m.

March 21, 2018 Regular Meeting

CALL TO ORDER

President Stephanie Guerrero called the March meeting to order at 6:00 p.m.  Board members present were: Stephanie Guerrero, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Cynthia Ervin.

ADMINISTRATION

Also present: Superintendent Bob Meadows, Sangamon Valley East Principal Valerie Janvrin, Sangamon Valley West Principal Brian Britton and Sangamon Valley High School Principal Jonathan Field. 

PLEDGE TO FLAG

Mrs. Janvrin led the group in the Pledge of Allegiance.

VISITORS

Visitors present were: Cindy McClure, Bob McClure, Kelli Iversen, Sarah Lowe, Sue Watts.

EXECUTIVE SESSION

Jeff Stahl moved and James Kent seconded the motion to enter closed session at 6:01 p.m. for the reasons stated on the agenda. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

CLOSED SESSION ADJOURNMENT

Cynthia Ervin moved and Erech Pierson seconded the motion to re-enter open session at 8:10 p.m. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

CLOSED SESSION MINUTES

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

PRE-TERMINATION HEARING

Jeff Stahl moved and Erech Pierson seconded the motion to approve the Superintendent’s decision to suspend Cindy McClure, without pay, effective February 23, 2018, and to dismiss her as an at-will non-certified employee, effective immediately, for engaging in gross misconduct. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

MS DEAN OF STUDENTS

Martha Leeper moved and Cynthia Ervin seconded the motion to employ Dave Fleming as Middle School Dean of Students effective January 1, 2018 for the 2017-2018 school year and for the 2018-19 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

BASS TEAM

James Kent moved and Glenda Weldy seconded the motion to employ Brad Centola as HS Volunteer Bass Team Boat Captain effective immediately. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

RESIGNATION

Martha Leeper moved and James Kent seconded the motion to accept the resignation of Jessica Whightsil as 7th Grade Girls Volleyball Coach at the end of the 2017-2018 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

RESIGNATION

Cynthia Ervin moved and Jeff Stahl seconded the motion to accept the resignation of Heather Kuethe as HS Boys Basketball Cheerleading Coach at the end of the 2017-2018 school year. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

CONSENT AGENDA

Glenda Weldy moved and James Kent seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

SUPERINTENDENT'S REPORT

Mr. Meadows updated the Board on the Education Fund Projections for the conclusion of the 2017-2018 school year.

Mr. Meadows presented an Attendance Centers Update to the Board. 

Mr. Meadows informed the Board that the Steam Trap Replacement project is complete. 

Mr. Meadows proposed a replacement of the front doors at SVMS.

Mr. Meadows updated the Board on the status of the Food Service Bid. The Board will revisit this issue in May. 

Mr. Meadows informed the Board that a School Safety Drill is scheduled for April 5th at all campuses.  

IHSA MEMBERSHIP

Erech Pierson moved and James Kent seconded the motion to renew the membership with the IHSA for the 2018-2019 school year at no cost to the district.  All voted in favor. Motion carried.

FFA NATIONAL CONVENTION

Martha Leeper moved and Glenda Weldy seconded the motion to approve the FFA trip to the National Convention in Indianapolis on October 24-26, 2018 at no cost to the district. All voted in favor. Motion carried.

POST PROM

Cynthia Ervin moved and Erech Pierson seconded the motion to allow the 2018 Post Prom Committee to use the west campus on April 22-22, 2018. All voted in favor.  Motion carried.

MS DOOR REPLACEMENT

Jeff Stahl moved and James Kent seconded the motion to approve the replacement of the front doors of the MS by United Glass for the amount of $7,030.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy, James Kent, and Stephanie Guerrero. All voted in favor.  Motion carried.

BOARD RETREAT

Stephanie Guerrero informed the Board of a Board Retreat meeting on June 14, 2018 from 6-8 p.m. in the SVHS Board Room.

ADJOURNMENT

Jeff Stahl moved and Cynthia Ervin seconded the motion that the meeting be adjourned at 8:40 p.m.  All voted in favor.  Motion carried. 

Next regular meeting is scheduled for Wednesday, April 18, 2018 at 6:00 p.m.