January 16, 2019 Regular Meeting

Call to Order

Vice President Jeff Stahl called the January meeting to order at 6:00 p.m.Board members present were: Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. Absent: Stephanie Guerrero.

Administration

Also present: Superintendent Bob Meadows

Pledge to the Flag

Mr. Meadows led the group in the Pledge of Allegiance.

Visitors

Vice President Jeff Stahl recognized and welcomed the visitors.  Visitors present were: Scott Harris, Dan Janssen, and Samantha West.

Mr. Dan Janssen and Mr. Scott Harris discussed the proposed inspection of the roofs at all campuses.

Executive Session

Glenda Weldy moved and Cynthia Ervin seconded the motion to enter closed session at 6:22 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes-Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Adjournment

Erech Pierson moved and James Kent seconded the motion to re-enter open session at 6:33 p.m.  Roll call vote: Ayes- Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Minutes

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Resignation

Martha Leeper moved and Erech Pierson seconded the motion to accept the resignation of Tracey Czjkowski as Head High School Volleyball Coach effective immediately. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Employment

Martha Leeper moved and Glenda Weldy seconded the motion to employ Josh Harter as an at-will, full-time custodian at the Primary Building. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Erech Pierson seconded the motion to employ Carl Spath as the Middle School Girls Track Coach. Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Consent Agenda

Martha Leeper moved and James Kent seconded the motion to approve the Consent Agenda.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Superintendent’s Report

Mr. Meadows congratulated Coach Nika and the TCSV Girls Basketball team for their Macon County Girls Tournament Championship win. 

Mr. Meadows updated the Board on the status of the Pre-K Grant.

Roof Inspection

Glenda Weldy moved and Martha Leeper seconded the motion to employ Tremco for a complete inspection of the roofs at all campuses for the amount of $6,000. Roll call vote: Ayes-Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Minutes

Erech Pierson moved and Cynthia seconded the motion to keep the closed session minutes from July 2018 through December 2018 closed.  Roll call vote: Ayes- Cynthia Ervin, Erech Pierson, Martha Leeper, Jeff Stahl, Glenda Weldy and James Kent. All voted in favor.  Motion carried.

Clay Target Team

Martha Leeper moved and Glenda Weldy seconded the motion to allow the Clay Target Team to use our name and logo for their competitions and sportswear.  The district will have no other affiliation with the team. Roll call vote: Ayes-Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

SV PTO

Martha Leeper moved and Cynthia Ervin seconded the motion to allow the SV PTO to use the HS gym for a Valentine’s Dance for Pre-K through 5th grade and their families on February 16th from 5:30-7:30 p.m. All voted in favor.  Motion carried.

SV PTO

James Kent moved and Erech Pierson seconded the motion to allow the SV PTO to use the gym and cafeteria at the Intermediate Building to host Family Movie Night on February 22rd from 6:30 to 8:30 p.m.  All voted in favor. Motion carried.

SV PTO

Martha Leeper moved and Glenda Weldy seconded the motion to allow the SV PTO to use the cafeteria in the Primary Building to host Family Movie Night on March 8th from 6:30 to 8:30 p.m. All voted in favor. Motion carried.

Adjournment

Cynthia Ervin moved and Erech Pierson seconded the motion that the meeting be adjourned at 6:46 p.m.  All voted in favor. Motion carried.

Next regular meeting is scheduled for February 20, 2019.

December 19, 2018 Regular Meeting

Call to Order

President Stephanie Guerrero called the December meeting to order at 6:28 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley Primary Principal Bethany Wellbaum, Sangamon Valley Intermediate and Middle School Principal Brian Britton, and Sangamon Valley High School principal Jonathan Field.

Pledge to the Flag

Mr. Field led the group in the Pledge of Allegiance.

Recognition of Visitors

Mr. John Gorecki was joined by members of the 6th grade band (Josh Bryan, Sierra Hadley, Teagan Impson, Grant Moran, and Taylor Slifer) to play “Frosty the Snowman” for the Board.

Ted Kapper requested permission from the Board to organize a SV Clay Trap shooting team for grades 6-12.  The Board advised Mr. Kapper to make signup sheets and flyers available to the High School and Middle School offices to gauge interest in this activity among the district’s students and families. Further consideration will be given during the January board meeting.

Rian Flexter discussed options for district transportation.

Executive Session

Jeff Stahl moved and Cynthia Ervin seconded the motion to enter closed session at 6:51 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Adjournment

Erech Pierson moved and Glenda Weldy seconded the motion to re-enter open session at 7:07 p.m.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Minutes

Cynthia Ervin moved and James Kent seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Resignation

Jeff Stahl moved and James Kent seconded the motion to accept the resignation of Peg Musgrove as Head Cook. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Glenda Weldy seconded the motion to employ Peg Musgrove as an at-will, SV Intermediate School Secretary. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Employment

Martha Leeper moved and James Kent seconded the motion to hire Holly Russell as an at-will, 5.75 hour cook at the HS. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Employment

Cynthia Ervin moved and Martha Leeper seconded the motion to employ Carol Stacey as Assistant MS Volleyball Coach. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

FMLA

Jeff Stahl moved and James Kent seconded the motion to approve the FMLA request of Paxton Acree to begin on approximately May 13, 2019. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Consent Agenda

Martha Leeper moved and Erech Pierson seconded the motion to approve the consent agenda as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Superintendent’s Report

Mr. Meadows updated the Board on the repairs needed to the Gym floor at SVMS and the Senior Hall floor at SVHS.

Mr. Meadows discussed the kitchen updates that will be completed over Winter break at the MS and HS using $34,000 received from the Ameren Kitchen Equipment Upgrade grant.

Joint Annual Conference

Martha Leeper discussed with the Board on the 2018 Joint Annual Conference attended by five Board members.  Summaries of the sessions attended will be available on the SV District website.

Bus Lease

Glenda Weldy moved and Erech Pierson seconded the motion to approve the school bus lease with Midwest Transit for the 2019-2020 school year at a cost of $196,021. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Basketball Co-Op

James Kent moved and Martha Leeper seconded the motion to approve the renewal of high school girls basketball co-op with Tri-City with Tri-City as the host school for the 2019-20 and 2020-21 school years. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Track Co-Op

Erech Pierson moved and Jeff Stahl seconded the motion to approve the renewal of high school boys and girls track co-op with Tri-City with Sangamon Valley as the host school for the 2019-20 and 2020-21 school years.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Soccer Co-Op

Cynthia Ervin moved and Stephanie Guerrero seconded the motion to approve the renewal of high school boys and girls soccer co-op with Meridian with Meridian as the host school for the 2019-20 and 2020-21 school years.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

SV Youth League

Jeff Stahl moved and Martha Leeper seconded the motion to allow the Sangamon Valley Youth League to use the Old Gym and KPAC at the middle school for softball and baseball practice to begin on approximately February 5, 2019.  All voted in favor.  Motion carried.

Adjournment

Jeff Stahl moved and Martha Leeper seconded the motion that the meeting be adjourned at 7:25 p.m.  All voted in favor. Motion carried.

November 14, 2018 Regular Meeting

Call to Order

President Stephanie Guerrero called the November meeting to order at 6:00 p.m. Board members present were: Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley Primary Principal Bethany Wellbaum, and Sangamon Valley High School principal Jonathan Field.

Pledge to the Flag

Ms. Wellbaum led the group in the Pledge of Allegiance.

Eye of the Storm

Mr. Meadows discussed the K-12 Veteran’s Day Assembly and thanked all district staff members for another successful program.

Executive Session

Jeff Stahl moved and Erech Pierson seconded the motion to enter closed session at 6:05 p.m. for the reasons stated on the agenda.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Adjournment

Cynthia Ervin moved and James Kent seconded the motion to re-enter open session at 6:13 p.m.  Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Closed Session Minutes

Cynthia Ervin moved and Glenda Weldy seconded the motion to accept the closed session minutes as read in closed session. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Employment

James Kent moved and Erech Pierson seconded the motion to hire Erica Thies as MS Cheerleading Coach for the 2018-2019 school year. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Consent Agenda

Jeff Stahl moved and Martha Leeper seconded the motion to approve the consent agenda as presented. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

Superintendent’s Report

Mr. Meadows updated the Board on the ENGIE Opportunity Assessment. 

Mr. Meadows discussed the District School Report Card and updated the Board on the Curriculum Committee meeting held on November 8, 2018.

2019 Tax Levy

Erech Pierson moved and Glenda Weldy seconded the motion to adopt the Tax Levy for 2018 payable in 2019. Roll call vote: Ayes- Stephanie Guerrero, Cynthia Ervin, Martha Leeper, Jeff Stahl, Glenda Weldy, Erech Pierson, and James Kent.  All voted in favor.  Motion carried.

ISAB Resolutions

Martha Leeper moved and Cynthia Ervin seconded the motion to adopt the resolutions as presented by the Resolution Committee. All voted in favor.  Motion carried.

Resolution Committee

Erech Pierson moved and Glenda Weldy seconded the motion to approve Martha Leeper as the board’s voting member for the 2018 Delegate Assembly. All voted in favor.  Motion carried.

Illiopolis Christmas Party

James Kent moved and Cynthia Ervin seconded the motion to allow the Village of Illiopolis to use the Intermediate cafeteria for their annual Christmas Party.  All voted in favor.  Motion carried.

Pinewood Derby

Martha Leeper moved and Erech Pierson seconded the motion to allow Cub Scout Pack 91 to use the Sangamon Valley Primary cafeteria on January 26, 2019, for their annual Pinewood Derby.  All voted in favor.  Motion carried.

Special Board Meeting

Stephanie Guerrero reminded the Board that the next regular meeting is scheduled for December 19, 2018 at 6:00 p.m.  The committee of the whole will meet with ENGIE at 5:30 p.m.

Adjournment

Jeff Stahl moved and James Kent seconded the motion that the meeting be adjourned at 6:51 p.m. All voted in favor. Motion carried.